Cooling iPad Cases & Mounts

INVITATION TO BID
(Quick Quote)
Cooling iPad Cases & Mounts
2026-24563AB
The City of North Myrtle Beach requests bids to provide
Cooling iPad Cases & Mounts for use in Fire Apparatus as
specified for City as per enclosed specifications, conditions and
provisions as applicable to this bid invitation.
Bids are due Thursday, May 14, 2026 at 3:00 PM ET
The City of North Myrtle Beach reserves the right to waive
informalities and to accept or reject any or all Bids, and to award
the contract in its best interests. Visit www.BidNetDirect.com
for further information
For bid documents or information, register FREE at:
https://www.bidnetdirect.com/public/user-registration

Procurement Office
1120 Second Avenue South
North Myrtle Beach, SC 29582
843-280-5696
REQUEST FOR QUOTATION
Quotation Number: 2026-24563AB
Questions Due: Wednesday, May 13, 2026 at 3:00 PM ET
Bid Packages Due: Thursday, May 14, 2026 at 3:00 PM ET
Procurement: The City of North Myrtle Beach requests bids to provide Cooling
iPad Cases & Mounts for use in Fire Apparatus.
Submission: Responses to this request for quotation will be received virtually only.
For bid documents or further information, register FREE at
www.BidNetDirect.com
NOTE TO VENDOR
Quotes may only be submitted electronically through the
www.BidNetDirect.com portal. The City of North Myrtle
Beach will NOT accept bids any other way except through
the BidNet Direct portal.

CITY OF NORTH MYRTLE BEACH
2026-24563AB
BIDDER REGISTRATION INSTRUCTIONS
Interested parties are required to register with a virtual solicitations
management platform known as BidNet Direct. Visit
www.BidNetDirect.com for more information. Vendor Registration
ensures receipt of proper bid documentation and any further
communications and/or amendments to the solicitation referenced
above.
The form below is optional. If you would like to receive a Vendor
Registration email invitation from BidNet Direct, please complete the
Bidder Registration form fields (below) and email the completed form to
acbell@nmb.us
FIRM NAME:
CONTACT PERSON:
ADDRESS:
TELEPHONE NO.:
EMAIL:
DATE:

INSTRUCTIONS, GENERAL PROVISIONS, TERMS AND CONDITIONS
1. This quotation does not commit the City of North Myrtle Beach to award a contract, to pay
any cost incurred in the preparation of the bid, or to procure or contract for goods or services
listed herein.
2. The City of North Myrtle Beach reserves the right to reject any and all bids, to cancel a
quotation, and to waive any technicality if deemed to be in the best interest of the City.
3. Unit prices will govern over extended prices unless otherwise stated in this request for
quotation.
4. AWARD CRITERIA: The contract shall be awarded to the lowest responsible and
responsive bidder(s) whose bid meets the requirements and criteria set forth in the Request for
Quotation.
5. DEFAULT: In case of default by the vendor, the City of North Myrtle Beach reserves the
right to purchase any or all items in default in the open market, charging the vendor with any
excessive costs. Should such charge be assessed, no subsequent bids will be considered, or
purchase orders issued to the defaulting vendor until the assessed charge has been satisfied.
6. INDEMNIFICATION: The vendor agrees to indemnify and save harmless the City of
North Myrtle Beach from all suits or claims of any character brought by reason of infringement
on any patent, trademark or copyright.
7. DELIVERIES: All deliveries shall be FOB Destination-freight prepaid, the seller pays and
bears all freight charges.
8. BIDDING CONDITION OF PRICE: All bid prices submitted shall remain effective for a
minimum period of thirty (30) days.
9. S.C. SALES TAX: 8% sales tax will be added to all orders, however lump sum bids shall
include sales tax in bid price unless otherwise noted. By submission of a signed bid, you are
certifying, under penalties of perjury, that you comply with section 12-54-1020(B) of the SC
Code of Laws 1976, as amended, relating to payment of any applicable taxes. This will certify to
the City of North Myrtle Beach your compliance.
10. AMENDMENTS: All amendments to and interpretations of this quotation shall be in
writing and issued by the Purchasing Agent, or designee, of the City of North Myrtle Beach. The
City of North Myrtle Beach shall not be legally bound by any amendment or interpretation that is
not in writing.
11. PROMPT PAYMENT DISCOUNT TERMS: Prompt payment discount terms will be
calculated from the point of complete order acceptance for services and/or commodities ordered.

12. "OR APPROVED EQUAL": Certain processes, types of equipment or kinds of material
are described in the specifications and/or on the drawings by means of trade/brand names and
catalog numbers. In each instance where this occurs, it is understood and inferred that such
description is followed by the words "or approved equal". Such method of description is
intended merely as a means of establishing a standard of comparability. However, the Owner
reserves the right to select the items which, in the judgment of the Owner, are best suited to the
needs of the Owner based on price, quality, service, availability and other relative factors.
Bidders should indicate brand name, model, model number, size, type, weight, color, etc., of the
item bid, if not exactly the same as the item specified. Vendor's stock number or catalog number
is not sufficient to meet this requirement. If any bidder desires to furnish an item different from
the specifications, vendor shall submit along with the bid, the information, data, pictures,
designs, cuts, etc., of the material they plan to furnish so as to enable the Owner to compare the
material specified; and, such material shall be given due consideration. The Owner reserves the
right to insist upon, and receive items as specified if the submitted items do not meet the Owner's
standards for acceptance.
BID INSTRUCTIONS AND REQUIREMENTS
1. Bids, amendments thereto or withdrawal requests must be received by the bid opening time
and date. It is the vendor's sole responsibility to ensure that the Procurement Office receives
these documents at the time indicated in the bid document.
2. Competition. This bid is intended to promote competition, but the City reserves the right to
waive informalities and to accept or reject any or all bids and to award the contract in its best
interest. If any language, specifications, terms and conditions, or any combination thereof
restricts or limits the requirements in this bid to a single source, it shall be the responsibility
of the interested contracted supplier to notify the Procurement Office in writing within five
(5) days prior to the opening date. The bid may or may not be changed, but a review of such
notification will be made prior to the award.
3. Bid Forms. Bid must be submitted on forms herein and submitted through e-bid platform
BidNetDirect.com to be considered.
a. All bids shall be submitted through the BidNet Direct website
(www.BidNetDirect.com) not later than the date and time specified on the cover sheet.
Faxed, delivered, or emailed bids are not acceptable.
b. Bids will be opened digitally at The City of North Myrtle Beach, Fleet-Facilities-
Purchasing Offices, Room 107, 1120A Second Avenue South, North Myrtle Beach, SC
29582 at the date and time on the cover sheet.
c. All prices and notations shall be printed in ink or typewritten. Errors should be
crossed out, corrections entered and initialed by the person signing the bid. Erasure or
use of correction fluid may be cause for rejection. No bid shall be altered or amended
after specified time for opening.

d. Bids shall be properly signed by an authorized party, who shall indicate the capacity
in which the signature is executed. An 8% South Carolina sales tax will be added to all
orders as applicable. Lump sum bids shall include sales tax. By submission of a signed
bid, you are certifying, under penalties of perjury, that you comply with Title 12, Chapter
36, Article I of the South Carolina Code of Laws relating to payment of any applicable
taxes. This will certify to the County your compliance. Forms to register for all taxes
administered by the South Carolina Department of Revenue may be obtained by calling
the License and Regulation Section at (803) 896-1350, or by writing to the South
Carolina Department of Revenue, Registration Unit, Columbia, South Carolina 29214-
0140.
e. By submission of a bid, you are guaranteeing that all goods and services meet the
requirements of the solicitation during the contract period.
4. This solicitation does not commit the owner to award a contract, to pay any cost incurred in
the preparation of the bid, or to procure or contract for goods or services listed herein.
5. Alternate Bids. Alternate bids are invalid unless invited and covered by the specifications.
6. Bid Inquiries. ALL QUESTIONS REGARDING THIS BID MUST BE DIRECTED TO the
BidNet Direct Website (www.BidNetDirect.com). DO NOT CONTACT ANY CITY
EMPLOYEE ABOUT THIS BID OR YOU WILL BE DISQUALIFIED. These inquiries
must be submitted at least one ( 1 ) business days prior to the bid due date and time listed on
the cover page of the bid document. Any interpretations by the City will be made in the
form of a written amendment. The receipt of such an amendment must be acknowledged in
accordance with the directions on the amendment. Oral explanations or instructions given
before the award of the contract will not be binding.
7. Award by Item or Group. The City reserves the right to make separate awards for any item
or category/group of items to the lowest responsible bidders for such items or
category/groups of items. If necessary, the City reserves the right to request product samples
as needed at the expense of the bidder.
8. Multiple Awards. The City reserves the right to make multiple awards in order to provide
for back-up, to ensure continuity of supply if meeting the City's requirements within an
acceptable time period exceeds the capacity or capability of the primary contractor(s).
9. Liquidated Damages. (if applicable) The Company acknowledges that delayed performance
will damage the City, but by their nature, such damages are difficult to ascertain.
Accordingly, the liquidated damages provisions stated in the Contract documents will apply.
Liquidated damages are not intended to be a penalty and are solely intended to compensate
for damages. If proper authority is given to proceed with the purchase, the purchased items
are required to be delivered by or before the date on which is designated on the purchase

order or contract determined by winning bidder and City with a $50.00 (Fifty 00/100 US
Dollars) per day in liquidated damages for exceeding the schedule will apply.
10. Option to Extend. The term of contract shall be for a period of one year, with the option,
held by the city, to extend the contract for a period of two (2) additional one-year periods
under the same terms and conditions of the original contract. Written notice of the
owner's intention to renew will be given approximately sixty (60) days prior to the
expiration date of each contract period.
SPECIAL PROVISIONS
1. Contract Representative. During the performance of the contract, the City will be represented
by Amber Bell at 1120A Second Avenue South, Room 107, North Myrtle Beach, South
Carolina 29582.
2. Invoicing.
a. Invoices shall be delivered to:
City of North Myrtle Beach
Attn: Accounts Payable
1018 Second Avenue South
North Myrtle Beach, SC 29582
Email: AP@NMB.US
b. All invoices shall include quantity, unit price and extension of each item, less applicable
discount and labor charges.
3. Payment Terms.
a. Payment terms are net thirty (30) days unless bidder quotes early payment discount.
All cash discounts, if taken, shall be computed from the date of delivery or completion
and acceptance of material, or from date of receipt of invoice, whichever is latest.
Invoices must be submitted as specified at the time of shipping authorization.
b. If invoices are incorrectly priced, the City shall notify the vendor and may withhold
payment until the pricing is corrected. If invoices are continually or regularly in error,
the City may terminate this agreement. Note: If a prompt payment discount is offered
and the invoice is priced incorrectly, the prompt payment discount period will not start
until the City receives the corrected invoice. (No exceptions)
4. Prices. The prices quoted to the City shall be as low as or lower than those charged the
supplier's most favored customer for comparable quantities under similar terms and
conditions, in addition to any discounts for prompt payment.

5. Purchase Order.
a. A purchase order may be issued to the contractor on behalf of the City if the product,
service, etc. is not bought off of a contract.
b. Performance time and dates are determined solely by the contract and any
modification thereto.
c. Delivery of material and/or services are not to begin until receipt of the purchase
order/contract or Notice to Proceed letter and/or other notification by the City
procurement manager.
6. Default. In case of default by the contracted supplier, the City reserves the right to purchase
any or all items in default in the open market, charging the contracted supplier with any
excessive costs. Should such charge be assessed, no subsequent bids will be considered or
purchase orders issued to the defaulting contracted supplier until the assessed charge has
been satisfied.
7. Shipping. All deliveries shall be shipped FOB point destination-freight prepaid. Seller pays
and bears all freight charges. Collect shipments will not be accepted. It is agreed by the
parties hereto that delivery by the contracted supplier to the common carrier does not
constitute delivery to the City. Any claim for loss or damage shall be between the contracted
supplier and the carrier.
8. Packing/Labeling. All shipments shall be accompanied by a packing slip or delivery ticket,
which shall contain the following information:
a. Purchase Order Number/Contract Number
b. Company's Name
c. Name of the Article and Stock Number
d. Quantity Shipped and Back-ordered
9. Emergency Requirements. The City reserves the right to make emergency purchases from
another source should the contracted supplier not be able to meet requirements.

CITY OF NORTH MYRTLE BEACH
Purchasing Office
1120 Second Avenue South
North Myrtle Beach, SC 29582
843-280-5696
BIDDERS SCHEDULE
Quotation number: 2026-24563AB
Questions Due: Wednesday, May 13, 2026 at 3:00 PM ET
Bid Opening Date/Time: Thursday, May 14, 2026 at 3:00 PM ET
Bid Opening Location: The City of North Myrtle Beach, Fleet-Facilities-Purchasing Offices
Room 107 (1120-A 2nd Avenue South)
North Myrtle Beach, SC 29582
Virtual Bid Opening: Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 211 964 772 599 6
Passcode: 86wG2wK9
Procurement: The City of North Myrtle Beach requests bids to provide Cooling iPad
Cases & Mounts for use in Fire Apparatus.

City of North Myrtle Beach
2026-24563AB Cooling iPad Cases & Mounts
Specifications
Dimensions Power Current Battery Charge Fits iPad Compatible
Line Item Product Weight Cooling
(Inches) Input Draw Life Time Model(s) With
iPad:
24hrs GripStand,
2.5 - 3 hrs
normal fan Shoulder
10 - 16v 0-100% iPad 13
9.375 x 11.875 speed Strap, Vesa
1 X90 Ruggedized 13 2lbs 5oz to vehicle 3A Max Pro M4, Yes
x 2.125 15hrs Plate Strain
kit X90: M5
turbo fan Relief,
4hrs 0-
speed MagLock
100%
Vehicle Kit Magpower
Voltage
2.0 Compact Strain
Required: 2, 3, or 5m
2 Relief 2m 7 x 3 x 2 1 lb 9 oz
12-24v usb-c cables
Hardwire With
input
Receiver
Aluminum 1.5"
ball mounts,
provide less
TOUGHMOUNT
bounce than
3 ALUMINUM BALL 15 oz
traditional
with 7 INCH Mount
rubber ball
mounts by
ARKON