Convention Center Chiller 2 Refurbishment and VFD Addition

TACOMA VENUES AND EVENTS
REQUEST FOR BIDS
CONVENTION CENTER CHILLER 2 REFURBISHMENT AND
VFD ADDITION
SPECIFICATION NO. PF26-0013N

City of Tacoma
Tacoma Venues and Events
REQUEST FOR BIDS
Convention Center Chiller 2 Refurbishment and VFD Addition
SPECIFICATION NO. PF26-0013N
Submittal Deadline: 11:00 a.m., Pacific Time, Wednesday, August 12, 2026
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Bid Meeting: A pre-bid meeting will be held on July 16, 2026 at 10 am in in the Greater Tacoma
Convention Center, South Boardroom, 1500 Commerce Tacoma, WA 98402.
Project Scope: The Project consists of the design of power system modifications at the Tacoma Dome
including additional stage power connections, front of house floor power connections and front of house
mezzanine power panels.
Estimate: $250,000.00
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
Form No. SPEC-040C Revised: 06/03/2024

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Ivory Ramos by email to IRamos@tacoma.gov
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................ 4
SUBMITTAL CHECK LIST ......................................................................................................... 5
SPECIAL NOTICE TO BIDDERS ............................................................................................... 6
1. MINIMUM REQUIREMENTS .............................................................................................11
2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...............................11
3. INSURANCE REQUIREMENTS ........................................................................................11
4. DESCRIPTION OF WORK ................................................................................................11
5. ANTICIPATED CONTRACT TERM ....................................................................................12
6. CALENDAR OF EVENTS ..................................................................................................12
7. INQUIRIES ........................................................................................................................12
8. PRE-BID MEETING ...........................................................................................................13
9. DISCLAIMER .....................................................................................................................13
10. RESPONSIVENESS ..........................................................................................................13
11. AWARD .............................................................................................................................13
12. PREVAILING WAGE INFORMATION ................................................................................14
13. BID BOND .........................................................................................................................15
14. PAYMENT AND PERFORMANCE BONDS .......................................................................15
15. DELIVERY .........................................................................................................................15
16. WARRANTY ......................................................................................................................15
17. INSPECTION .....................................................................................................................16
18. COMPLIANCE WITH SPECIFICATIONS ...........................................................................16
19. MATERIALS AND WORKMANSHIP ..................................................................................16
20. ENVIRONMENTALLY PREFERABLE PROCUREMENT ...................................................16
21. LEAP REQUIREMENTS ....................................................................................................17
22. EQUITY IN CONTRACTING ..............................................................................................17
APPENDIX A ............................................................................................................................18
APPENDIX B ............................................................................................................................19
APPENDIX C ............................................................................................................................20
APPENDIX D ............................................................................................................................21
Request for Bids Specification No. PF26-0013N
Template Revised: 08/01/2025

SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Bids page.
The following items make up your complete electronic submittal
package (include all the items below):
Signature Page (Appendix B)
To be filled in and executed by a duly authorized officer or representative of the bidding entity.
If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide
the firm name under which business is hereby transacted.
Price Proposal Form (Appendix B)
The unit prices bid must be shown in the space provided. Check your computations for
omissions and errors.
State Responsibility and Reciprocal Bid Preference Information (Appendix B)
Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB
2010).
After award, the following documents will be executed:
City of Tacoma Contract (See sample in Appendix C)
Must be executed by the successful bidder.
Retainage Options Form (See samples in Appendix C)
Payment and Performance Bonds (See samples in Appendix C)
Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her surety
company
Certificate of Insurance and related endorsements (Appendix D)
Shall be submitted with all required endorsements
Request for Bids Specification No. PF26-0013N
Template Revised: 08/01/2025

CITY OF TACOMA
FINANCE/PURCHASING DIVISION
SPECIAL NOTICE TO BIDDERS
Public works and improvement projects for the City of Tacoma are subject to Washington state
law and Tacoma Municipal Code, including, but not limited to the following:
I. STATE OF WASHINGTON
A. RESPONSIBILITY CRITERIA - STATE OF WASHINGTON
In order to be considered a responsible bidder the bidder must meet the following
mandatory state responsibility criteria contained in RCW 39.04.350:
1. Have a current certificate of registration as a contractor in compliance with chapter 18.27
RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an
elevator contractor license in compliance with chapter 70.87 RCW, or an electrical
contractor license in compliance with chapter 19.28 RCW, as required under the
provisions of those chapters, which must have been in effect at the time of bid
submittal;
2. Have a current Washington Unified Business Identifier (UBI) number;
3. If applicable:
a. Have Industrial Insurance (workers' compensation) coverage for the bidder's
employees working in Washington, as required in Title 51 RCW;
b. Have a Washington Employment Security Department number, as required in Title
50 RCW;
c. Have a Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW and;
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010
(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).
5. If bidding on a public works project subject to the apprenticeship utilization requirements
in RCW 39.04.320, not have been found out of compliance by the Washington state
apprenticeship and training council for working apprentices out of ratio, without
appropriate supervision, or outside their approved work processes as outlined in their
standards of apprenticeship under chapter 49.04 RCW for the one-year period
immediately preceding the date of the bid solicitation;
6. Have received training on the requirements related to public works and prevailing wage
under this chapter and chapter 39.12 RCW. The bidder must designate a person or
persons to be trained on these requirements. The training must be provided by the
department of labor and industries or by a training provider whose curriculum is
approved by the department. The department, in consultation with the prevailing wage
advisory committee, must determine the length of the training. Bidders that have
completed three or more public works projects and have had a valid business license in
Washington for three or more years are exempt from this subsection. The department of
labor and industries must keep records of entities that have satisfied the training
requirement or are exempt and make the records available on its website. Responsible
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parties may rely on the records made available by the department regarding satisfaction
of the training requirement or exemption;
7. Within the three-year period immediately preceding the date of the bid solicitation, not
have been determined by a final and binding citation and notice of assessment issued by
the department of labor and industries or through a civil judgment entered by a court of
limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any
provision of chapter 49.46, 49.48, or 49.52 RCW;
8. At the time of bid submittal, not be subject to a revocation of a minor work permit under
RCW 49.12.390(4)
B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:
Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident
contractors. Any bid received from a non-resident contractor from a state that provides an
in-state percentage bidding preference is subject application of a comparable percentage
disadvantage.
A non-resident contractor from a state that provides an in-state percentage bidding
preference means a contractor that:
1. Is from a state that provides a percentage bid preference to its resident contractors
bidding on public works projects, and
2. Does not have a physical office located in Washington at the time of bidding on the City
of Tacoma public works project.
The state of residence for a non-resident contractor is the state in which the contractor was
incorporated, or if not a corporation, the state in which the contractor's business entity was
formed.
The City of Tacoma will evaluate all non-resident contractors for an out of state bidder
preference. If the state of the non-resident contractor provides an in state contractor
preference, a comparable percentage disadvantage will be applied to the non-resident
contractor's bid prior to contract award. The responsive and lowest and best responsible
bidder after application of any non-resident disadvantage will be awarded the contract.
The reciprocal preference evaluation does not apply to public works procured pursuant to
RCW 39.04.155, RCW 39.04.280, federally funded competitive solicitations where such
agencies prohibit the application of bid preferences, or any other procurement exempt from
competitive bidding.
Bidders must provide the City of Tacoma with their state of incorporation or the state in
which the business entity was formed and include whether the bidder has a physical office
located in Washington.
The bidder shall submit documentation demonstrating compliance with above criteria on the
enclosed State Responsibility and Reciprocal Bidder Information form.
C. SUBCONTRACTOR RESPONSIBILITY
Revised: 07/1/2026 Page 2 of 5

1. The Contractor shall include the language of this subcontractor responsibility section in
each of its first tier subcontracts, and shall require each of its subcontractors to include
the same language of this section in each of their subcontracts, adjusting only as
necessary the terms used for the contracting parties. The requirements of this section
apply to all subcontractors regardless of tier.
2. At the time of subcontract execution, the Contractor shall verify that each of its first tier
subcontractors meets the following bidder responsibility criteria:
a. Have a current certificate of registration as a contractor in compliance with chapter
18.27 RCW, which must have been in effect at the time of subcontract bid submittal;
b. Have a current Washington Unified Business Identifier (UBI) number;
c. If applicable, have:
i. Have Industrial Insurance (workers' compensation) coverage for the bidder's
employees working in Washington, as required in Title 51 RCW;
ii. A Washington Employment Security Department number, as required in Title 50
RCW;
iii. A Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW;
iv. An electrical contractor license, if required by Chapter 19.28 RCW;
v. An elevator contractor license, if required by Chapter 70.87 RCW and;
3. Not be disqualified from bidding on any public works contract under RCW 39.06.010
(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).
Revised: 07/1/2026 Page 3 of 5

II. CITY OF TACOMA
A. SUPPLEMENTAL RESPONSIBILITY CRITERIA - CITY OF TACOMA:
In order to be considered a responsible bidder, the prospective bidder shall have all of the
following qualifications set forth in Tacoma Municipal Code 1.06.262:
1. Adequate financial resources or the ability to secure such resources;
2. The necessary experience, stability, organization and technical qualifications to perform
the proposed contract;
3. The ability to comply with the required performance schedule, taking into consideration
all existing business commitments;
4. A satisfactory record of performance, integrity, judgment and skills; and
5. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder
Responsibility Criteria - Supplemental Criteria.
In addition to the mandatory bidder responsibility criteria listed immediately above, the City may,
in addition to price, consider any or all of the following criteria contained in Tacoma Municipal
Code Chapter 1.06.262 in determining bidder responsibility:
1. The ability, capacity, experience, stability, technical qualifications and skill of the
respondent to perform the contract;
2. Whether the respondent can perform the contract within the time specified, without delay
or interference;
3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents,
including past compliance with the City's Ethics Code;
4. Quality of performance of previous contracts;
5. Previous and existing compliance with laws and ordinances relating to contracts or
services;
6. Sufficiency of the respondent's financial resources;
7. Quality, availability, and adaptability of the supplies, purchased services or public works
to the particular use required;
8. Ability of the respondent to provide future maintenance and service on a timely basis;
9. Payment terms and prompt pay discounts;
10. The number and scope of conditions attached to the submittal;
11. Compliance with all applicable City requirements, including but not limited to the City's
Ethics Code and its Small Business Enterprise and Local Employment and
Apprenticeship programs;
12. Other qualification criteria set forth in the specification or advertisement that the
appropriate department or division head determines to be in the best interests of the
City.
The City may require bidders to furnish information, sworn or certified to be true, to
demonstrate compliance with the City responsibility criteria set forth above. If the city
manager or director of utilities is not satisfied with the sufficiency of the information provided,
or if the prospective respondent does not substantially meet all responsibility requirements,
any submittal from such respondent must be disregarded.
Revised: 07/1/2026 Page 4 of 5

B. ADDITIONAL SUPPLEMENTAL CRITERIA - NOT APPLICABLE
C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA
Potential bidders may request modifications to the City's supplemental criteria by
submitting a written request to the Purchasing Division no later than 5:00 p.m. Pacific Time,
three days prior to the submittal deadline. Please include the Specification No. and Title
when submitting such requests. Requests must include justification for why certain criteria
should be modified. Requests received after this date and time will not be considered.
Requests for modifications to the supplemental criteria may be submitted via postal mail or
delivered personally, or sent by e-mail or fax, within the above timeline as follows:
By Carrier: In Person:
City of Tacoma Procurement & Payables City of Tacoma Procurement & Payables
Division Division
Tacoma Public Utilities Tacoma Public Utilities Lobby Security Desk
3628 S 35th Street Administration Building North - Main Floor
Tacoma, WA 98409 3628 S 35th Street
Tacoma, WA 98409
By Mail:
Fax: 253-502-8372
City of Tacoma Procurement & Payables
E-mail: bids@tacoma.gov
Division
Tacoma Public Utilities
PO Box 11007
Tacoma, WA 98411-0007
The City will respond to a timely submitted request prior to the bid opening date. Changes
to the supplemental criteria, if warranted, will be issued by addendum to the solicitation
documents and posted to the City's website for the attention of all prospective bidders.
D. DETERMINATION OF BIDDER RESPONSIBILITY
If the City determines the bidder does not meet the criteria above and is therefore not a
responsible bidder, the City shall notify the bidder in writing with the reasons for its
determination. If the bidder disagrees, the bidder may appeal the determination in a manner
consistent with the City's Protest Policy. Appeals are coordinated by the Purchasing
Division heard by the Procurement and Payables Division manager for contracts less than
or equal to $200,000 and by Contracts and Awards Board for contracts greater than
$200,000.
Revised: 07/1/2026 Page 5 of 5