Contracted Truck Hauling

Agency:	City of Kingsport
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	484220 - Specialized Freight (except Used Goods) Trucking, Local
Posted Date:	Mar 30, 2024
Due Date:	Apr 17, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION FOR BID

THIS FORM MUST BE COMPLETED AND

SIGNED FOR YOUR BID TO BE CONSIDERED VALID.

Address to: Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, TN 37660

Phone (423) 229-9419 or Fax (423) 224-2433

Date Issued: 3/30/24

F.O.B. Kingsport

Total Number of Pages: 8

This sealed bid in the original copy, subject to the terms and conditions on the attachment, will be received by the

Procurement Manager until 4:00 P.M., Eastern Time on April 17, 2024 at which time will be publicly opened in the

Conference Room # 436, City Hall, 415 Broad Street, Kingsport, Tennessee. IN THE LOWER LEFT CORNER

OF YOUR ENVELOPE ADDRESSED TO ABOVE, MARK YOUR ENVELOPE “CONTRACTED TRUCK

HAULING” AND DATE OF THE BID OPENING.

READ TERMS AND CONDITIONS BEFORE COMPLETING THIS FORM

Item Quantity U/I

Description

Unit Price Total Price

CONTRACTED TRUCK HAULING AS SPECIFIED ON THE

FOLLOWING PAGES.

VENDOR IS REQUIRED TO COMPLETE THE FOLLOWING

PAGES IN THIS PACKET TO RECORD PRICING.

PRICES OFFERED ARE TO REMAIN FIRM FROM JULY 1,

2024 – JUNE 31, 2025.

THE HAULING WILL BE ON AN AS NEEDED BASIS. AWARD

OF BID DOES NOT GUARANTEE THAT WE WILL UTILIZE

THIS SERVICE.

THIS FORM MUST BE SIGNED TO BE CONSIDERED

COMPLETE.

In compliance with this Invitation for Bid and subject to all conditions thereof, the undersigned agrees, if this bid is accepted within

60 days from the date of the opening, to furnish all of the material/service upon which prices are quoted, delivered at the designated

point(s) within the time specified.

(A) Terms: NET

(B) Delivery/Job completion within

days after notification.

Handwritten Signature of Authorized Representative

Name of Firm

Date

THIS FORM MUST BE SIGNED TO BE CONSIDERED COMPLETE

TERMS AND CONDITIONS

1. Bids must be submitted on this form only and bear the handwritten signature of an authorized representative of the firm to be considered valid. This is a

request for quote and can be faxed to (423)224-2433. No telephone bid(s) will be accepted. Unless otherwise stated by the City, no bidder may withdraw

his bid within a period of sixty (60) days after the date set for the reply date.

2. If prices are quoted FOB Kingsport, TN., delivery to City of Kingsport locations shall be without additional charge.

3. Failure to examine any drawings, specifications, and instructions will be a bidder's risk. If bidder is in doubt as to the true meaning of any part of the

drawings, specifications and instructions or other documents, he should submit a written request for an interpretation to the Procurement Manager. An

interpretation of the documents will be made only by addendum issued by the Procurement Manager to each firm to whom an invitation was forwarded.

The City will not be responsible for explanation or interpretations of bid documents except as issued in accordance herewith.

4. Where a brand or trade name appears in the specifications, it is understood that the brand or trade name referred to, or its approved equivalent, shall be

furnished. If no mention is made of any exceptions, it is assumed that he is bidding on the article mentioned and not an approved equivalent.

5. The bidder is requested to attach brochure-type information on the supplies furnished. All guaranteed and warranties should be clearly stated.

6. Taxes. The City is exempted from Federal excise taxes and state and local sales taxes and bidders must quote prices which do not include such taxes. An

exemption certificate will be furnished upon request.

7. Bids and modifications or corrections thereof received after the closing time specified will not be considered. The City is not responsible for delays in

delivery by mail, courier, etc.

8. Any exceptions to these terms and conditions or deviations from written specifications will be shown in writing and attached to the bid form.

9. Any alteration, erasure, addition to or omission of requested information, change of the specifications, or bidding schedule, is made at the risk of the

bidder and may result in the rejection of the bid, unless such changes are authorized by the specifications.

10. In the event cash discounts are offered by the bidder, the discount date shall begin with the date of the invoice or the date of receipt of all material

covered by the order/contract, whichever is the later date.

11. Charges for boxing or cartage will not be allowed unless previously agreed upon.

12. Default in promised delivery or completion of service and/or failure to comply with specifications authorizes the City to purchase materials, supplies,

vehicles, equipment, or services elsewhere and charge the difference to defaulting Vendor.

13. Bidder agrees to defend and save City of Kingsport from and against all demands, claims, suits, costs, expenses, damages and judgments based upon

infringement of any patents relating to goods specified in this order or the ordinary use or operation of such goods by City or use or operation of such

goods in accordance with bidders direction.

14. In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.

15. By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act of 1964, as amended, and all

regulations promulgated thereunder.

16. Contracts and purchases will be made or entered into with the lowest, responsible, compliant bidder meeting specifications for the particular grade or

class of material, work or service desired in the best interest and advantage to the City of Kingsport. Responsible bidder is defined as a bidder whose

reputation, past performance, and business and financial capabilities are such that he would be judged by the appropriate City authority to be capable

of satisfying the City's needs for a specific contract or purchase order.

17. The City reserves the right to determine the low bidder either on the basis of the individual items or on the basis of all items included in its INVITATION

TO BID, unless otherwise expressly provided in the INVITATION TO BID. The City reserves the right to accept any item or group of items of any kind and

to modify or cancel in whole or in part, its INVITATION TO BID.

18. All contracts or purchase orders issued for this award will be governed by the laws of the State of Tennessee without regard to its conflict of laws

principals.

19. Any dispute arising out of any aspect of this purchase order or a contract shall be litigated in state court in Kingsport, Sullivan County, Tennessee or the

federal court for the Eastern District of Tennessee, Northeastern Division. However, neither party shall be obligated to provide any type of pre-suit

notice before initiating a cause of action. The parties waive their right to a jury trial. The parties hereby consent to the mandatory and exclusive venue

and jurisdiction of the state court located in Kingsport, Tennessee or the Federal court for the Eastern District of Tennessee. Service of process shall

comply with the Tennessee Rules of Civil Procedure or applicable federal rules, and City does not agree to any other service of process procedure.

20. The City, in accordance with its governing directives, reserves the right to reject any and all bids, to waive any informality or irregularities in bids and

unless otherwise specified by the bidder, to accept any item.

21. The contract will be awarded for a period of one (1) year with a renewal option on an annual basis in one (1) year increments providing all terms,

conditions and cost are acceptable to both parties. The City reserves the right to rebid at the end of any contract period.

22. CONFLICT OF INTEREST:

a) No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let out, overlook or in any manner superintend any

of the work for the City of Kingsport has a direct interest in the award of the vendor providing goods or services.

b) No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award or administration of an award supported

by Federal funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when the employee, officer or agent, any

member of their immediate family, his or her partner, or an organization, which employs, or is about to employ, any of the above, has a financial or

other interest in the firm selected for award.

TERMS AND CONDITIONS

Page 2 of 2

c) The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from

vendors, potential vendors, or parties to sub-agreements.

d) Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s) (relatives include spouse, children, stepchildren

or any to whom you are related by blood or marriage) that are currently employed by the City of Kingsport, Tennessee, including the Kingsport City

School System or serve on the Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education? _____Yes ______No

If you answered yes please state the name and relationship of the employee or member of the Kingsport Board of Mayor and Aldermen or

Kingsport Board of Education member _________________________________________________________________

e) Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City of Kingsport, including the Kingsport City

School System or serve on the Kingsport Board of Mayor and Aldermen or Kingsport Board of Education?

_______Yes ______No

If you answered yes please state the name of the employee or board member

_______________________________________________________________

f) By submission of this bid, the vendor is certifying that no conflicts of interest exist.

23. DRUG FREE WORKPLACE REQUIREMENTS:

a) Private employers with five or more employees desiring to contract for construction services attest that they have a drug free workplace

program in effect in accordance with TCA 50-9-112.

24. ELIGIBILITY:

a) The vendor is eligible for employment on public contracts because no convictions or guilty pleas or pleas of nolo contender to violations of the

Sherman Anti-Trust Act, mail fraud or state criminal violations with an award from the State of Tennessee or any political subdivision thereof have

occurred.

25. GENERAL:

a) Vendor fully understands the preparation and contents of the attached offer and of all pertinent circumstances respecting such offer.

b) Such offer is genuine and is not a collusive or sham offer.

26. IRAN DIVESTMENT ACT:

a) Concerning the Iran Divestment Act (TCA 12-12-101 et seq.), by submission of this bid/quote/proposal, each vendor and each person signing on

behalf of any vendor certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under penalty of

perjury, that to the best of its knowledge and belief that each vendor is not on the list created pursuant to § 12-12-106.

27. NON-COLLUSION:

a) Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties interest, including this affiant, has in

any way colluded, conspired, connived or agreed, directly or indirectly, with any other responder, firm, or person to submit a collusive or sham

offer in connection with the award or agreement for which the attached offer has been submitted or to refrain from making an offer in connection

with such award or agreement ,or collusion or communication or conference with any other firm, or, to fix any overhead, profit, or cost element of

the offer price or the offer price of any other firm, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any

advantage against the City of Kingsport or any person interested in the proposed award or agreement.

b) The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion, conspiracy, connivance, or unlawful agreement on

the part of the firm or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

28. BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:

a) In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed by TCA § 49-5-413 (d) to conduct criminal

background checks through the Tennessee Bureau of Investigation and the Federal Bureau of Investigation on yourself and any of your employees who

may come in direct contact with students or who may come on or about school property anytime students are present. You are further certifying that at

no time will you ever permit any individual who has committed a sexual offense or who is a registered sex offender to come in direct contact with

children or to come on or about school property while students are present.

29. NON-BOYCOTT OF ISRAEL AFFIDAVIT

a) Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this bid/quote/proposal, each supplier and each person signing on

behalf of any supplier certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of its knowledge and belief that each supplier is not boycotting Israel pursuant to § 12-4-1 and will not during the term

of any award. Note: Applicable only to contracts of $250,000 or more and to suppliers with 10 or more employees.

INSURANCE

A. Supplement as follows:

The Contractor shall not commence work under this Contract until he has obtained all theinsurance

required under this paragraph and such insurance has been approved by the Owner, nor shall the

Contractor allow any subcontractor to commence work on his subcontract until the insurance of the

subcontractor has been so obtained and approved.

Each insurer shall have a rating of A or better by AM Best or its equivalent as determined by Owner

as an approved alternate. A Certificate of Insurance is required prior to Contractor’s performance of

any work. Contractor understands and agrees to pay for any deductible or other retention for any

claims arising from any policy or program covering the Contractor’s actions and/or the performance

of the work. It is further agreed that any insurance protection required hereby shall in no way limit

the responsibility to indemnify, keep and save harmless, and defend the Owner. Contractor waives

and shall have its insurers waive, its rights of subrogation.

The successful Contractor will furnish the Owner with Certificates of Insurance or policies and

maintain the following insurance in such form as shall be satisfactory to theOwner which shall name

City of Kingsport as an additional insured. The Certificate of Insurance shall also clearly state the

following: “Should any of the above described policies by cancelled before the expiration date, the

issuing company shall provide a ten (10) day written notice to the certificate holder”. Vendor shall

provide a complete certified copy of any policy including all endorsements and exclusions upon

request. All Certificates of Insurance and policies shall contain the following clause:

"The insurance covered by this Certificate will not be canceled or materiallyaltered,

except after ten (10) days written notice has been received by the Owner."

B. Worker's Compensation - Which shall provide protection against any liability imposed bythe Worker's

Compensation law of the state in which the work is performed.

C. Comprehensive General Public Liability - Such insurance shall be in at least the following amounts:

Bodily Injury with limits of $500,000/$1,000,000 Property Damage with limits of

$500,000/$1,000,000

D. Comprehensive Automobile Liability:

Bodily injury - $500,000/$1,000,000Property

Damage - $500,000

E. Owner's Liability - Contractor hereby agrees to indemnify and save harmless the Ownerfrom all

claims and suits for injury or destruction of property and from all expenses in defending said claims

and suits, including court costs, attorney's fees and other expensescaused in anyway by the acts or

omissions of the Contractor or the Contractor's agents,employees or subcontractors during or in

connection with said work, excepting on the property damage and bodily injury or death caused by

the sole negligence of the owner,its agents or employees. Limits will be as follows:

Bodily injury - $500,000/$1,000,000 Property

Damage - $500,000/$1,000,000

Memo

To: Interested Contractors

From: Tim Elsea

Date: March 20, 2024

ENGINEERING DIVISION

City of Kingsport, Tennessee

RE: City of Kingsport – Contracted Dump Truck Hauling for Miscellaneous Materials

• The general project area for this will be inside the City Limits of Kingsport.

• Contractor shall provide the legal hauling of materials from various sites around the

City at the direction of City personnel. These materials include but may not be limited

to stone, asphalt, or clay.

• Trucks shall be rated to legally haul a minimum of 20 tons per load.

• Trucks used for asphalt hauling shall not have hitches, or hitches shall be removed

prior to work on paving operations.

• Truck beds shall also be clean of debris before hauling materials for the City.

• Contractor shall provide their own release agent when trucks are used for paving.

• Contractor shall provide an hourly costs for truck and driver.

• Contractor shall provide all general liability, automobile, property/casualty, and

workers compensation insurances that satisfy City of Kingsport requirements.

• This hauling is on as needed basis. City shall utilize/pay for a minimum of a half day

(4 hours) on a truck when utilized.

• City shall provide contractor a 24 hour notice when needed.

• Contractor shall bill the City on a monthly cycle.

Engineering Division

130 Shelby Street

Kingsport, TN 37660

Kingsport – The Best Place to Be

(423) 229-9475

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
ITB	Contracted Truck Hauling		Procurement Department - Nikisha Eichmann - 423-229-9314		Apr 17,2024 04:00 PM ET	SUBMIT BID

Contracted Truck Hauling

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