Contract #25.22 Hopkins Parcel Athletic Facility Improvements

Agency:	Haddonfield Board of Education
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 2, 2026
Due Date:	Mar 24, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HADDONFIELD BOARD OF EDUCATION

REQUEST FOR BIDS

Contract #25.22 – Hopkins Parcel Athletic Facility Improvements

Bid Advertisement

The Haddonfield Board of Education of Haddonfield, New Jersey, hereby advertises for competitive

bids in accordance with N.J.S.A. 18A:18A-21(a) (b) for a single overall contract in accordance with

NJSA 18A:18A-18(b) (2):

Contract:

#25.22 - Single Overall Contract for

Title of Bid: Hopkins Parcel Athletic Facility Improvements

Bidders shall be prequalified by the New Jersey Division Property Management and Construction in at least

one of the trade categories listed below, or name such prequalified subcontractors:

Trade Category #

C008

C054

C059

C061

Title

General Construction

Site Work

Road Construction & Paving

Athletic Fields / Synthetic Turf

The project consists of demolition of existing site features and construction of walking paths, parking lot,

stormwater and electrical improvements, a new synthetic turf athletic field, lighting improvements with

final installation of the synthetic turf surfacing and infill by owner's consultant. The existing Cooley Hall

building at this site was removed in May of 2025 and the 4.9 acre parcel has since been improved. The

total disturbance / work area is 3.80 acres.

Bid Docs available on Tuesday, March 3rd, 2026

The bid documents have been prepared by the firm LAN Associates Engineering, Planning,

Architecture, Surveying, Inc. (LAN). All necessary bid specifications and bid forms are available (via an

electronic web link) between the hours of 9:00 a.m. and 4:00 p.m. on business days by LAN’s office. Bid

documents shall be made available via a web link by emailing biddocs@lanassociates.com with copy to

chloe.letteri@lanassociates.com. Email requests must reference the Hopkins Parcel Athletic Facility

Improvements and must include Bidder’s Company, Company Address, Point of Contact, Telephone and

if applicable, Facsimile numbers, and Bidder’s email address. Physical copies/prints of documents will not

be sent.

All questions, comments, and inquiries shall be submitted to LAN (Attention: Mr. Jeff Potter at

jeff.potter@lanassociates.com, with copy to Mr. Elio Qorri at Ellio.Qorri@lanassociates.com and Ms.

Chloe Letteri at chloe.letteri@lanassociates.com) in writing and will be responded through Addenda sent

to all bidders via email.

Bidders are requested to submit in accordance with N.J.S.A. 18A: 18A – 18(b)(2) one Lump Sum Bid for

all work and materials. Bids must be sealed and delivered to the Haddonfield Board of Education Offices

Haddonfield BOE/Cont. #25.22 –

Hopkins Parcel Athletic Facility Improvements

#2.20277.22

(Office of the School Business Administrator/Board Secretary, Michael Catalano) located at 95 Grove

Street, Haddonfield, New Jersey on or before date and time indicated below. It is recommended that

bidders send their responses through the US Postal Service certified mail or overnight mail which provides

certification of delivery to the sender or to hand deliver bids between 9:00 AM and 2:00 PM daily. The

Board shall not be responsible for bids lost in transit, delivered to the wrong address, or otherwise not hand-

delivered to the address provided. The envelope to bear the following information:

Title: Contract #25.22 – Hopkins Parcel Athletic Facility Improvements

Name and Address of the Bidder

Date: March 24th, 2026

Time: 3:00 p.m.

Please note that the bid opening process will begin on the above advertised date at 3:00 p.m. All attendees

shall report to the Board of Education Offices and will be escorted to a meeting space by the Owner. Bids

may also be submitted to the School Business Administrator/Board Secretary, Mr. Michael Catalano, or his

designee at the bid opening meeting, prior to the advertised date and time. On the advertised date and

time, the School Business Administrator shall publicly receive and open all bids and announce the names

of the vendors and their prices. Bids may be viewed by interested parties on the advertised bid date and

time.

No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)).

The Board of Education does not accept electronic (e-mail) submission of bids.

There will be a pre-bid meeting on Friday, March 6th, 2026, at 10:00 AM. While attendance is not

mandatory, all prospective bidders are strongly encouraged to attend this important meeting, which will be

held at the Haddonfield Memorial High School located at 401 Kings Highway E., Haddonfield, NJ 08033. It

is the intent of the Pre-Proposal Meeting to offer all interested bidders access to the project site following

the pre-proposal meeting. Failure to attend the Pre-Bid meeting will not excuse any bid mistake and/or

omission due to bidder’s ignorance of information disseminated at the meeting.

Additional time sensitive dates for the project are:

Final Day for Questions to the Architect:

Date of Issuance of Addendum (if necessary):

Receive Bids:

Notice of Award/Notice to Proceed, on or about:

Site Mobilization:

Substantial Completion (Field):

Substantial Completion (Parking):

Friday, March 13th, 2026, by 12:00 PM

Friday, March 13th, 2026, by 5:00 PM

Tuesday, March 24th, 2026, by 3:00 PM

Thursday, March 26th, 2026

Monday, June 22nd, 2026

Monday, August 3rd, 2026

Monday, August 31st, 2026

All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action

Against Discrimination (N.J.A.C. 17:27-1 et seq.) An Initial Project Workforce Report will be required from

the successful contractor. (Form AA-201). Contractors bidding on this project are to comply with the

requirements of the Prevailing Wage Rate Determination pursuant to N.J.S.A. 34:11-56.25, or the Davis-

Bacon Prevailing Wage Rates, whichever is higher.

A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00

must first have been qualified by the Department of the Treasury, Division of Property Management and

Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with their bid a Prequalification

Haddonfield BOE/Cont. #25.22 –

Hopkins Parcel Athletic Facility Improvements

#2.20277.22

Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, a certified copy of a Total Amount of

Uncompleted Contracts Form and an Affidavit that subsequent to the latest such statement submitted by

him, there has been no material adverse change in his qualification information except as set forth in said

Affidavit. Failure to submit these forms may result in the disqualification and rejection of the bid.

Each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to

the Haddonfield Board of Education, for ten percent (10%) of the amount of the total bid, however,

not to exceed $20,000.

Bidders are required to provide a Consent of Surety stating that if awarded the bid, said surety will provide

a performance bond for 100% of the contract amount. Corporate bidders are required by law (Chapter 33,

Laws of 1977) to submit a list of names and addresses of all stockholders owning 10% or more of their

stock.

The bid package will also include other documents that must be completed and returned with the bid.

Failure to comply with Instructions to Bidders and to complete and submit all required forms, may be cause

for disqualification and rejection of the bid.

All contractors named in this proposal, shall possess a valid Contractor’s Registration Certificate pursuant

to N.J.S.A. 34:11-56.48 et seq., at the time the proposal is received by the Board of Education.

No bids may be withdrawn, except in accordance with the Public School Contracts Law, for a period

of sixty (60) days after the date set for opening of bids.

The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-18,

N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive any informalities

that may be in the best interest of the board.

CONFIDENTIALITY OF ELECTRONIC FILE TRANSMISSIONS

The Drawings, renderings, photographs, specifications, and bidding documents are considered proprietary and

confidential property of the Haddonfield School District. All electronic file transfers of this information to the bidders

and/or contractors is specifically designated as “confidential” and “business proprietary,” the receiving party shall

keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2)

those who need to know the content of such information in order to perform services or construction solely and

exclusively for the Project, or (3) its consultants, contractors and subcontractors whose contracts include similar

restrictions on the use of such confidential and proprietary information. The information transmitted in the bidding

documents relates to a school construction project and the security and confidentiality of those documents is critical

to the health and safety of the children. Therefore, any bidder and/or contractor and/or subcontractor discovered to

have published or disseminated this information in the public domain, unless pursuant to the exceptions stated

above, shall be subject to significant penalty and may not be permitted to bid on the instant project.

Michael Catalano

School Business Administrator / Board Secretary

Haddonfield Board of Education

95 Grove Street

Haddonfield, New Jersey 08033

Fax: 856-429-6015

Email: mcatalano@haddonfield.k12.nj.us

Haddonfield BOE/Cont. #25.22 –

Hopkins Parcel Athletic Facility Improvements

#2.20277.22

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Contract #25.22 Hopkins Parcel Athletic Facility Improvements

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