Contract for Painted and Thermoplastic Lines

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Oct 4, 2023
Due Date:	Oct 18, 2023
Solicitation No:	177112507
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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177112507

Issue Date: 10/4/2023

Response Deadline: 10/18/2023 03:00 PM (CT)

Contact Information

Contact: Tori Ramsey

Address: Procurement Logistic Services

Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: (615) 898-5811

Email: Tori.Ramsey@mtsu.edu

Page 1 of 15 pages

Deadline: 10/18/2023 03:00 PM (CT)

177112507

Event Information

Number:

177112507

Title:

Contract for Painted and Thermoplastic Lines

Type:

ITB (Sealed)

Issue Date:

10/4/2023

Response Deadline: 10/18/2023 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Activities

Deadline to Submit Questions

10/10/2023 4:00:00 PM (CT)

Direct all questions by e-mail to Tori.Ramsey@mtsu.edu citing ITB# 177112507 no later than October 10th, 2023 @

4:00pm (CT). Institution will respond to all e-mailed written questions. Only written responses to written questions will

be official, binding responses. Responses to written questions will be e-mailed to each vendor that receives this ITB

and provides a single point of contact. These written responses will be incorporated by attachment into the ITB and

will be considered amendments. The name of the vendors submitting the questions will not be disclosed in the

answers. Proposer must raise any and all questions and/or concerns during the question and clarification period.

Answers to Questions E-mailed

10/13/2023 4:00:00 PM (CT)

Institution responds to written questions via e-mail by October 13th, 2023 by 4:00pm (CT).

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

MTSU Procurement Services Standard Bid Terms and Conditions

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

Page 2 of 15 pages

Deadline: 10/18/2023 03:00 PM (CT)

177112507

2 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Required: Check if applicable)

3 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply

(Required: Check if applicable)

4 Volume

The total purchases of any individual item on the contract is not known. The Purchasing Department does not

guarantee that the University will buy any amounts of any specified item or any total amount. The estimated volume

is $40,000.00 per year.

5 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30

days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage

of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before

30 days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

6 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

7 Licenses, Permits, and Certificates

All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the

performance of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of

possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your

bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I will comply

(Optional: Check if applicable)

Page 3 of 15 pages

Deadline: 10/18/2023 03:00 PM (CT)

177112507

8 Insurance Requirement

The Contractor shall maintain a commercial general liability policy. The commercial general liability policy shall

provide coverage which includes, but is not limited to, bodily injury, personal injury, death, property damage and

medical claims, with minimum limits of $1,000,000 per occurrence, $3,000,000 in the aggregate. The Contractor

shall maintain workers’ compensation coverage or a self-insured program as required under Tennessee law. The

Contractor shall deliver to the Institution both certificates of insurance no later than the effective date of the

Contract. If any policy providing insurance required by the Contract is cancelled prior to the policy expiration date,

the Contractor, upon receiving a notice of cancellation, shall give immediate notice to the Institution. The

enumeration in the Contract of the kinds and amounts of liability insurance shall not abridge, diminish or affect the

Contractor’s legal responsibilities arising out of or resulting from the services under this Contract.

Yes, I will comply

(Required: Check if applicable)

9 Tax Exempt Institution

MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

1 Tennessee Sales and Use Tax Registration

0 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation.

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

1 Award Criteria - All or None

1 An award for this shall be made to the lowest responsive and responsible bidder considering the following:

- Bid is all or none, must bid on all lines. failure to bid on all lines may cause your proposal to be rejected.

- Ability to perform

- Conformity to specifications

- Required submittals & references

- Vendor's qualifications

- Willing to accept a University Purchase Order

Failure to complete Bid Form or comply otherwise with the Bid Requirements and Specifications, may be cause for

rejection of bid.

Yes, I will comply

(Required: Check if applicable)

1 Prohibition on Hiring Illegal Immigrants

2 In compliance with the requirements of Tennessee Code Annotated Section 12-4-124, Contractor hereby attests

that it shall not knowingly utilize the services of an illegal immigrant in the United States in the performance of this

Agreement and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal

immigrant in the United State in the performance of this Agreement.

Yes, I will comply

(Required: Check if applicable)

Page 4 of 15 pages

Deadline: 10/18/2023 03:00 PM (CT)

177112507

1 State Contracts

3 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

1 Assignment and Subcontracting

4 Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-Bank(s). All subcontracts are subject to approval by University. Despite the existence of

subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Independent Price Determination

5 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, will comply

(Required: Check if applicable)

1 Contract Term Period

6 Twelve (12) months beginning approximately Date of Award with four (4) options to extend for a period of twelve

(12) months each by the University. A 12 month period may be divided when contract is awarded in any month other

than July. It is understood and agreed that Procurement Services reserves the right to extend the contract period

resulting from this bid a maximum of one hundred and eighty (180) days beyond the normal expiration date of such

contract. Not to exceed a total of sixty (60) months, per TCA Statute limiting term contracts to sixty (60) months.

Yes, I will comply

(Required: Check if applicable)

1 Firm Price Period

7 Proposer agrees that their bid prices will be firm for one (1) year from date of award. Bid discounts will be firm for

the duration of the contract.

Yes, I will comply

(Required: Check if applicable)

Page 5 of 15 pages

Deadline: 10/18/2023 03:00 PM (CT)

177112507

Contract for Painted and Thermoplastic Lines

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