CITY OF BRYAN, TEXAS
PURCHASING DEPARTMENT
BTU BUILDING ● 205 E. 28th Street
Bryan, TX 77803
Phone: (979) 209-5500 ● Fax: (979) 209-5507
REQUEST FOR BID
No. 24-028
“Contract for Grout Fill and Mortar of Abandoned Water & Sewer Mains”
DATE ISSUED: January 29, 2024
SEALED BIDS TO BE SUBMITTED BEFORE:
2:00 PM C.S.T., WEDNESDAY, FEBRUARY 14, 2024
Bid Opening Via Zoom:
LINK: https://us02web.zoom.us/j/81400613272?pwd=T2RkWlozcjA3a295THNsaEQxZFdsQT09
Meeting ID: 814 0061 3272
Passcode: 202248
Dial In: 1-346-248-7799
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning
persons doing business or seeking to do business with the City of Bryan, including affiliations and business and
financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of
Chapter 176, applicable forms and a complete text of the new law are available at:
http://www.bryantx.gov/departments/index.html?name=texas_ethics . If you are unable to obtain such information
online, please contact the City of Bryan Purchasing Department, 205 E. 28th Street, or call (979)209-5500.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN, YOU
ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF CHAPTER 176 OF
THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY RESPONSIBLE FOR
COMPLYING WITH THEM.
Contractor: _______________________________________
RFB 24-028 - Page 1 of 33
TABLE OF CONTENTS
INTRODUCTION .................................................................................................................................... 3
SCHEDULE OF EVENTS .......................................................................................................................5
TERMS AND CONDITIONS .................................................................................................................. 6
SCOPE OF WORK & SPECIFICATIONS............................................................................................ 14
BID SHEETS .......................................................................................................................................... 20
FELONY CONVICTION NOTIFICATION ......................................................................................... 22
CLIENT REFERENCES ........................................................................................................................ 23
CERTIFICATION OF BID .................................................................................................................... 24
NOTICE OF NON-PARTICIPATION .................................................................................................. 25
CITY OF BRYAN SAMPLE CONTRACT...........................................................................................26
EXHIBIT C - INSURANCE REQUIREMENTS...................................................................................32
RFB 24-028 - Page 2 of 33
INTRODUCTION
The City of Bryan is soliciting for bid RFB #24-028, “Contract for Grout Fill and Mortar of
Abandoned Water & Sewer Mains” for a 6-month contract to grout fill 6-inch and 8-inch water and
sewer mains.
There is no Pre-Bid Meeting scheduled for this bid.
In order to ensure a fair and public bid process, all questions related to this Request for Bid shall be
addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to
the individual identified above prior to 10:00 AM CST on February 6, 2024. Contact with any City
of Bryan employee or official is prohibited without prior written consent from the City Purchasing
Manager. Failure to observe this requirement may be grounds for rejection of the Bid.
Sealed bid packages for RFB #24-028 will be accepted until 2:00 PM CST, Wednesday, February
14, 2024 and publicly opened and read aloud at the location below and via Zoom. The outside of the
envelope must clearly be labeled with the bidder’s name, the RFB name/number and the due date.
Any Bid received after the aforementioned closing time will be returned unopened. Deliver the sealed
envelope to:
RFB #24-028
Catherine Benavides, Buyer
City of Bryan, Purchasing Department
205 E. 28th Street
Bryan, Texas 77803
Bid Opening Via Zoom:
LINK: https://us02web.zoom.us/j/81400613272?pwd=T2RkWlozcjA3a295THNsaEQxZFdsQT09
Meeting ID: 814 0061 3272
Passcode: 202248
Dial In: 1-346-248-7799
Plans, Specifications and Information for Bidders are on file and may be examined at the Purchasing
Department Office at 205 E. 28th Street, Bryan, Texas and may be obtained by prospective bidders by
calling (979) 209-5500. These documents are also available online at http://brazosbid.ionwave.net .
The City believes that the data contained in these specifications is sufficient for the preparation of bids.
Requests for additional information will be considered depending on the bid time frame and the
availability of the requested information. Such information will be submitted to all known bidders
simultaneously.
Bidders are required to submit one (1) original bid. Bids must be completed and submitted on the
forms found within the Specifications. Incomplete bid forms will invalidate the bid and the bid
will be rejected and returned to the bidder. The right to accept any bid, or to reject any or all Bids
and to waive all formalities is hereby reserved by the City of Bryan, Texas.
RFB 24-028 - Page 3 of 33
Disclosure of Interested Parties:
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter into certain
contracts with a business entity unless the business entity submits a disclosure of interested parties to
the governmental entity or state agency at the time the business entity submits the signed contract to
the governmental entity or state agency. The law applies only to a contract of a governmental entity or
state agency that either (1) requires an action or vote by the governing body of the entity or agency
before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement
applies to a contract entered into on or after January 1, 2016. The process as implemented by the
Commission is as follows:
1. A business entity must use the application to enter the required information on Form
1295 and print a copy of the form and a separate certification of filing that will contain
a unique certification number.
2. An authorized agent of the business entity must sign the printed copy of the form and
have the form notarized. The completed Form 1295 and certification of filing must be
filed with the city “at the time the business entity submits the signed contract” to the
city.
3. The city must notify the Commission, using the Commission’s filing application, of the
receipt of the filed Form 1295 and certification of filing not later than the 30th day after
the date the contract binds all parties to the contract.
For more information regarding how to file Form 1295, please click on the following link:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .
RFB 24-028 - Page 4 of 33
SCHEDULE OF EVENTS
• January 29 – Post Date.
• February 6 @ 10:00 AM C.S.T. - Deadline for written requests for clarifications to the RFB.
via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net)
• February 14 @ 2:00 PM C.S.T – Public bid opening. Any bid received on or after 2:00 PM
CST will be returned unopened.
Bid Opening Via Zoom:
LINK: https://us02web.zoom.us/j/81400613272?pwd=T2RkWlozcjA3a295THNsaEQxZFdsQT09
Meeting ID: 814 0061 3272
Passcode: 202248
Dial In: 1-346-248-7799
• February: Anticipated date of award.
RFB 24-028 - Page 5 of 33
