Contract #25.07 ? Auditorium Renovation & Interior Alterations to Haddonfield Memorial High School

Agency:	Haddonfield Board of Education
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Dec 5, 2025
Due Date:	Jan 23, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HADDONFIELD BOARD OF EDUCATION

REQUEST FOR BIDS

Contract #25.07 – Auditorium Renovation & Interior Alterations to Haddonfield Memorial High School

Bid Advertisement

The Haddonfield Board of Education of Haddonfield, New Jersey, hereby advertises for competitive

bids in accordance with N.J.S.A. 18A:18A-21(a) (b) for a single overall contract in accordance with

NJSA 18A:18A-18(b) (2):

Contract:

Title of Bid:

#25.07 - Single Overall Contract for

Auditorium Renovation & Interior Alterations to

Haddonfield Memorial High School

Bidders shall be prequalified by the New Jersey Division Property Management and Construction in the

trade categories listed below, or name such prequalified subcontractors:

Trade Category #

C008 or C009

Title

General Construction or General Construction/Alterations and Additions

The project’s scope includes, but is not limited to: Renovations to the existing 1923 Auditorium, Stage,

and Mezzanine including new flooring, wall and trim repair and paint, new house lighting, etc. Seating to

be removed by contractor and procured and installed by Owner. Specialty Audio, Visual, and Theatrical

Lighting to be procured and installed by Owner; Renovations to the below-stage Costume Room area

including new plumbing fixtures; Classroom Renovations & Alterations to convert (2) Classrooms to a

Computer Classroom and Fabrication Lab; Alterations to create a Secure Vestibule with transaction

window.

The bid documents have been prepared by the firm LAN Associates Engineering, Planning,

Architecture, Surveying, Inc. (LAN). All necessary bid specifications and bid forms are available (via an

electronic web link) between the hours of 9:00 a.m. and 4:00 p.m. on business days by LAN’s office. Bid

documents shall be made available via a web link by emailing chloe.letteri@lanassociates.com. Email

requests must reference the Auditorium Renovation & Interior Alterations to Haddonfield Memorial High

School and must include Bidder’s Company, Company Address, Point of Contact, Telephone and if

applicable, Facsimile numbers, and Bidder’s email address. Physical copies/prints of documents will not

be sent.

All questions, comments, and inquiries shall be submitted to LAN (Attention: Mr. Jeff Potter at

jeff.potter@lanassociates.com, with copy to Ms. Chloe Letteri at chloe.letteri@lanassociates.com) in

writing and will be responded through Addenda sent to all bidders via email.

Bidders are requested to submit in accordance with N.J.S.A. 18A: 18A – 18(b)(2) one Lump Sum Bid for

all work and materials. Bids must be sealed and delivered to the Haddonfield Board of Education Offices

(Office of the School Business Administrator/Board Secretary, Michael Catalano) located at 95 Grove

Street, Haddonfield, New Jersey on or before date and time indicated below. It is recommended that

bidders send their responses through the US Postal Service certified mail or overnight mail which provides

certification of delivery to the sender or to hand deliver bids between 9:00 AM and 2:00 PM daily. The

Haddonfield BOE/Cont. #25.07 –

Auditorium Renovation & Interior Alterations

to Haddonfield Memorial High School

#2.20277.25.07

Board shall not be responsible for bids lost in transit, delivered to the wrong address, or otherwise not hand-

delivered to the address provided. The envelope to bear the following information:

Title: Contract #25.07 – Auditorium Renovation & Interior Alterations to Haddonfield

Memorial High School

Name and Address of the Bidder

Date: January 23rd, 2026

Time: 3:00 p.m.

Please note that the bid opening process will begin on the above advertised date at 3:00 p.m. All attendees

shall report to the Board of Education Offices and will be escorted to a meeting space by the Owner. Bids

may also be submitted to the School Business Administrator/Board Secretary, Mr. Michael Catalano, or his

designee at the bid opening meeting, prior to the advertised date and time. On the advertised date and

time, the School Business Administrator shall publicly receive and open all bids and announce the names

of the vendors and their prices. Bids may be viewed by interested parties on the advertised bid date and

time.

No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)).

The Board of Education does not accept electronic (e-mail) submission of bids.

There will be a pre-bid meeting on Monday, December 15th, 2025, at 2:00 PM. While attendance is not

mandatory, all prospective bidders are strongly encouraged to attend this important meeting, which will be

held at the Haddonfield Memorial High School located at 401 Kings Hwy E, Haddonfield, NJ 08033. It is the

intent of the Pre-Proposal Meeting to offer all interested bidders access to the project site following the pre-

proposal meeting. Failure to attend the Pre-Bid meeting will not excuse any bid mistake and/or omission

due to bidder’s ignorance of information disseminated at the meeting.

Additional time sensitive dates for the project are:

Final Day for Questions to the Architect:

Date of Issuance of Addendum (if necessary):

Receive Bids:

Notice of Award/Notice to Proceed, on or about:

Site Mobilization:

Substantial Completion:

Tuesday, January 6th, 2026, by 5:00 PM

Friday, January 9th, 2026, by 5:00 PM

Friday, January 23rd, 2026, by 3:00 PM

Thursday, January 29th, 2026

Monday, May 4th, 2026 (Auditorium)

Monday, June 22nd, 2026 (All Other Work)

Monday, August 31st, 2026 (Secure Vestibule)

Friday, October 30, 2026 (C-Wing Alterations &

Renovation)

Friday, November 27th, 2026 (Auditorium)

All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action

Against Discrimination (N.J.A.C. 17:27-1 et seq.) An Initial Project Workforce Report will be required from

the successful contractor. (Form AA-201).

Contractors bidding on this project are to comply with the requirements of the Prevailing Wage Rate

Determination pursuant to N.J.S.A. 34:11-56.25.

A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00

must first have been qualified by the Department of the Treasury, Division of Property Management and

Haddonfield BOE/Cont. #25.07 –

Auditorium Renovation & Interior Alterations

to Haddonfield Memorial High School

#2.20277.25.07

Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with his bid a Prequalification

Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, a certified copy of a Total Amount of

Uncompleted Contracts Form and an Affidavit that subsequent to the latest such statement submitted by

him, there has been no material adverse change in his qualification information except as set forth in said

Affidavit. Failure to submit these forms may result in the disqualification and rejection of the bid.

Each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to

the Haddonfield Board of Education, for ten percent (10%) of the amount of the total bid, however,

not to exceed $20,000.

Bidders are required to provide a Consent of Surety stating that if awarded the bid, said surety will provide

a performance bond for 100% of the contract amount.

Corporate bidders are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses

of all stockholders owning 10% or more of their stock.

The bid package will also include other documents that must be completed and returned with the bid.

Failure to comply with Instructions to Bidders and to complete and submit all required forms, may be cause

for disqualification and rejection of the bid.

All contractors named in this proposal, shall possess a valid Contractor’s Registration Certificate pursuant

to N.J.S.A. 34:11-56.48 et seq., at the time the proposal is received by the Board of Education.

No bids may be withdrawn, except in accordance with the Public School Contracts Law, for a period

of sixty (60) days after the date set for opening of bids.

The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-18,

N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive any informalities

that may be in the best interest of the board.

CONFIDENTIALITY OF ELECTRONIC FILE TRANSMISSIONS

The Drawings, renderings, photographs, blueprints, specifications, and bidding documents are

considered proprietary and confidential property of the Haddonfield School District. All electronic file

transfers of this information to the bidders and/or contractors is specifically designated as “confidential”

and “business proprietary,” the receiving party shall keep such information strictly confidential and shall

not disclose it to any other person except to (1) its employees, (2) those who need to know the content of

such information in order to perform services or construction solely and exclusively for the Project, or (3)

its consultants, contractors and subcontractors whose contracts include similar restrictions on the use of

such confidential and proprietary information. The information transmitted in the bidding documents

relates to a school construction project and the security and confidentiality of those documents is critical

to the health and safety of the children. Therefore, any bidder and/or contractor and/or subcontractor

discovered to have published or disseminated this information in the public domain, unless pursuant to

the exceptions stated above, shall be subject to significant penalty and may not be permitted to bid on the

instant project.

Haddonfield BOE/Cont. #25.07 –

Auditorium Renovation & Interior Alterations

to Haddonfield Memorial High School

#2.20277.25.07

As a condition precedent to receipt of the Bid Documents, all bidders must agree to dispose of, destroy

and/or return the information forwarded to it within three (3) days of the Bid submission date.

Michael Catalano

School Business Administrator / Board

Secretary

Haddonfield Board of Education

95 Grove Street

Haddonfield, New Jersey 08033

Fax: 856-429-6015

Email: mcatalano@haddonfield.k12.nj.us

Haddonfield BOE/Cont. #25.07 –

Auditorium Renovation & Interior Alterations

to Haddonfield Memorial High School

#2.20277.25.07

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Contract #25.07 ? Auditorium Renovation & Interior Alterations to Haddonfield Memorial High School

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