Consulting Services for Groundwater and Wastewater Analysis

REQUEST FOR PROPOSAL (RFP)
For Consulting Services for
Groundwater and Wastewater
Analysis, RFP No. ECS-2601
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center
CONTACT
Deirdre Mena, Sr. Environmental Health & Safety Specialist
(510) 287-1559
deirdre.mena@ebmud.com
RESPONSE DUE
April 10, 2026
4:00 PM PDT
SUBMIT ELECTRONICALLY TO*
Deirdre Mena, EBMUD
environmentalcompliance@ebmud.com
*Hardcopy proposals will not be accepted
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for Consulting Services for Groundwater and Wastewater Analysis, RFP No. ECS-2601
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. PROPOSER QUALIFICATIONS ............................................................................................... 5
C. SPECIFIC REQUIREMENTS .................................................................................................... 6
D. DELIVERABLES / REPORTS ................................................................................................... 8
II. CALENDAR OF EVENTS ........................................................................................................... 9
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 9
A. RFP ACCEPTANCE AND AWARD........................................................................................... 9
B. EVALUATION CRITERIA/SELECTION COMMITTEE ............................................................. 10
C. PRICING ........................................................................................................................................13
D. NOTICE OF INTENT TO AWARD AND PROTESTS ................................................................ 14
E. INVOICING ......................................................................................................................... 16
F. LIQUIDATED DAMAGES ..................................................................................................... 16
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION .......................................... 16
A. DISTRICT CONTACTS .......................................................................................................... 16
B. SUBMITTAL OF RFP RESPONSE .......................................................................................... 17
C. RESPONSE FORMAT ........................................................................................................... 18
ATTACHMENTS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - CONSULTING AND PROFESSIONAL SERVICES AGREEMENT
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
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Consulting Services for Groundwater and Wastewater Analysis
I. STATEMENT OF WORK
A. SCOPE
The East Bay Municipal Utility District (District) is a publicly owned utility formed under
the Municipal Utility District Act established in 1921. The District provides drinking
water service to approximately 1.4 million customers within Alameda and Contra Costa
Counties, in addition to providing wastewater treatment to about 740,000 of its
Alameda County customers.
It is the intent of these specifications, terms, and conditions to describe the consulting
services required to support the District with its groundwater monitoring and reporting
requirements issued by the regulating Regional Water Quality Control Board (RWQCB).
Additionally, services may be needed to negotiate these requirements as field
conditions and permits evolve over time.
The District intends to award a three-year contract (with two options to renew for one
year terms) to the Proposer(s) who best meets the District's requirements. The
following includes a description of the scope of services:
Task 1 - Regulatory Groundwater Reporting
The District owns and operates two reservoirs located in the Sierra foothills. Pardee
Reservoir is the primary source for the District's drinking water supply. Camanche
Reservoir operates as a flood control lake for Pardee Reservoir's surplus water, in
addition to being a local drinking water supply source.
Both reservoirs are utilized as local recreation areas. Camanche North Shore Recreation
Area (CANS) and Pardee Reservoir Recreation Area (PARA) are located in Amador
County. Camanche South Shore Recreation Area (CASS) is located in Calaveras County,
where the District's administration headquarters, Pardee Center (PACT), is also located.
The District provides water and wastewater service to the three recreation areas and
PACT. The four wastewater treatment plants are regulated either through a general or
site specific order (Order) issued by the Central Valley Regional Water Quality Control
Board (CVRWQCB). Each Order includes prescribed monitoring for the wastewater
treatment plant's underlying groundwater aquifer.
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Consulting Services for Groundwater and Wastewater Analysis
The following table summarizes each site's groundwater requirements.
No. Sample No. Sampling Reporting
Facility
Locations Parameters Frequency Frequency
7 Semi-Annual
CANS 9 wells Semi-Annual
13 Annual
7 wells 6 Semi-Annual
CASS 12 Annual Semi-Annual
2 fish ponds 7 Semi-Annual
5 Semi-Annual
PACT 3 wells Semi-Annual
14 Annual
9 Semi-Annual
PARA 3 wells Semi-Annual
1 Annual
Figure 1 shows Camanche Reservoir and Pardee Reservoir with the location of the four
wastewater treatment plants, denoted hereafter as "Pardee WWTPs."
Figure 1 - Map of Pardee Facilities
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Consulting Services for Groundwater and Wastewater Analysis
Task 2 - Optional, Technical Studies
The consultant may be requested to conduct technical studies for District facilities that
require regulatory groundwater monitoring. Example studies may include compliance
with the State Water Resources Control Board's (SWRCB) anti-degradation policy and
basin plan water quality objectives; salt nutrient management plans, including
CVRWQCB's CV Salts Programs; use attainability analysis; alternative treatment
technologies for small discharges; and/or Best Practical Treatment and Control
evaluation of wastewater discharge to land. There are no pending current technical
studies.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer's principal, or Proposer's staff shall have been
regularly engaged in the business of providing consulting services for
regulatory groundwater and wastewater analysis for at least five years in
the San Francisco Bay Region and the Central Valley Region.
b. An understanding of SWRCB's policies on groundwater anti-degradation
and recycled water; SWRCB's General Order for Small Domestic
Wastewater Treatment Systems; CVRWQCB's CV Salts Programs; and Basin
Water Quality Control Plans for San Francisco Bay and Sacramento
River/San Joaquin River Basins.
c. Hydrogeological project experience and knowledge of ambient
groundwater and surface water systems in the Central Valley and San
Francisco Bay geographic areas.
d. Expertise in current groundwater technologies and scientific studies,
including discharge of treated wastewater to land.
e. Experience in negotiations with the RWQCB's Land Discharge Permitting
Unit and Compliance and Enforcement Unit.
f. Planning and implementation of recycled water projects and other
sustainable treatment strategies related to Best Practical Treatment and
Control evaluations.
g. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
2. A successful proposer will demonstrate the ability to:
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Consulting Services for Groundwater and Wastewater Analysis
a. Compile comprehensive and complex surface water and groundwater
quality data.
b. Apply appropriate statistical analyses for historical and current surface
water and groundwater data.
c. Review analytical and field data quality control.
d. Coordinate with District staff, including sampling technicians, laboratory
personnel, and facility manager(s).
e. Draft required regulatory reports for submittal to the RWQCB.
C. SPECIFIC REQUIREMENTS
Pardee WWTPs' regulatory Waste Discharge Requirements include a groundwater
monitoring and reporting program (MRP). Each wastewater treatment plant has a site-
specific number of background and compliance monitoring wells.
The following table depicts the total number of wells for each facility, the respective
number of required parameters to be measured, in addition to the regulatory reporting
frequency.
*No.
No. Sampling Reporting
Facility Sample
Parameters Frequency Frequency
Locations
7 Semi-Annual
CANS 9 wells Semi-Annual
13 Annual
6 Semi-Annual
7 wells
CASS 12 Annual Semi-Annual
2 fish ponds 7 Semi-Annual
5 Semi-Annual
PACT 3 wells Semi-Annual
14 Annual
9 Semi-Annual
PARA 3 wells Semi-Annual
12 Annual
*workplan currently on-file with CVRWQCB to install three new wells at CANS; ongoing discussion with
CVRWQCB on replacement of CANS' entire monitoring well network as wells are reaching end of use.
Potential to install new well at CASS.
The District collects the required groundwater and surface water samples, in addition to
completing field logsheets (e.g., conductivity, elevation, pH, and temperature readings)
per the prescribed Pardee WWTP MRP. The samples are analyzed at the District's State-
certified laboratory (Lab).
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Consulting Services for Groundwater and Wastewater Analysis
Analytical reports, field logsheets, and chains-of-custody are provided to the consultant
through electronic mail in Adobe Acrobat format. If needed, analytical data may be
provided in Microsoft Excel format as requested. Historical data, statistical databases,
Microsoft Office Excel spreadsheets, Microsoft Office Word files, Computer-Aided
Design and Drafting and/or Adobe Acrobat graphical figures, maps, and reports are
provided in electronic formats or hard copy.
The consultant's scope of services includes:
* Manage all data in Microsoft Office Excel.
* Evaluate the measured sample concentrations of District-collected groundwater
and surface water samples for each Pardee WWTP facility, by preparing figures,
graphs, tables, and statistical comparisons.
* Apply appropriate statistical analyses to compare compliance monitoring well
data with respective calculated background limitations (based on background
well's measured values) and interim groundwater limitations based on applicable
Sacramento River/San Joaquin River Basin Plan water quality objectives. Basic
statistical analyses, including currently used Mann-Kendall trend test and
Wilcoxon Rank Sum Test. Alternative tools may be recommended to the District
for consideration and approval.
* Update the established semi-annual report for each Pardee WWTP facility,
presenting current groundwater elevations, contour maps, figures, and
monitoring data in tabular and graphical format.
The report shall be in the format prescribed by the respective MRP.
The report shall be clear and concise, providing conclusions and
recommendations based on the comparative and statistical results of the current
measured values and historical trend analysis.
* Allow time and materials to understand the background of each facility's
operational history as related to potential groundwater impacts, including, but
not limited to, coordination with the incumbent consultant and limited site visits
to observe sample collection by District staff.
* Provide the District with a draft semi-annual report in electronic format for each
Pardee facility at least two weeks before the regulatory due date. The District's
goal is to provide review comments within one week of receipt of the draft
report, at a minimum five business days prior to regulatory due date.
* Provide finalized, stamped report with incorporated District comments one week
prior to the required regulatory due date. The report shall be in Adobe Acrobat
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Consulting Services for Groundwater and Wastewater Analysis
format (in color), which has been electronically converted from the master
document capable of key word searches.
In accordance with the California Business and Professions Code Sections 6735,
7835, and 7835.1, all reports shall be prepared under the direct supervision of a
licensed professional geologist, certified specialty geologist such as a
hydrogeologist, or registered professional engineer (civil or engineering
geologist). The supervising licensed, certified and/or registered professional shall
stamp all final regulatory reports.
* At the end of the contract, relinquish all electronic and hard copy versions of
District documents pertaining to the contract, including databases, drawings,
figures, reports, studies, and supporting documents.
D. DELIVERABLES / REPORTS
A total of eight Pardee WWTP semi-annual reports are required to be completed for
each calendar year. The following table summarizes the regulatory due dates.
- 2027 2028 2029 2030 2031
February 1 February 1 February 1 February 1 February 1
CANS
August 1 August 1 August 1 August 1 August 1
February 1 February 1 February 1 February 1 February 1
CASS
August 1 August 1 August 1 August 1 August 1
February 1 February 1 February 1 February 1 February 1
PACT
August 1 August 1 August 1 August 1 August 1
February 1 February 1 February 1 February 1 February 1
PARA
August 1 August 1 August 1 August 1 August 1
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Consulting Services for Groundwater and Wastewater Analysis
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFP Issued March 30, 2026
Questions Due April 6, 2026
Answers Posted April 10, 2026
Response Due April 17, 2026, by 4:00 p.m.
Dates and Times To Be
Interviews Conducted
Determined
Anticipated Contract Start Date September 1, 2026
Note: All dates are subject to change by District.
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda
will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
1. RFP responses will be evaluated by the Selection Committee and will be scored
and ranked in accordance with the RFP section entitled "Evaluation
Criteria/Selection Committee."
2. The Selection Committee will recommend award to the Proposer who, in its
opinion, has submitted the RFP response that best serves the overall interests of
the District. Award may not necessarily be made to the Proposer with the lowest
overall.
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Proposer's submission, in relation to this RFP, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFP.
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Consulting Services for Groundwater and Wastewater Analysis
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the proposer stipulates
to the contrary, and to waive minor technical defects and administrative errors,
as the interest of the District may require. Award will be made, or proposals
rejected, by the District as soon as possible after proposals have been opened.
B. EVALUATION CRITERIA/SELECTION COMMITTEE
All proposals will be evaluated by a Selection Committee. The Selection Committee may
be composed of District staff and other parties that have expertise or experience in this
type of procurement. The Selection Committee will select a Proposer in accordance with
the evaluation criteria set forth in this RFP. The evaluation of the RFP responses shall be
within the sole judgment and discretion of the Selection Committee.
The Selection Committee will evaluate each RFP response meeting the qualification
requirements set forth in this RFP. Proposer should bear in mind that any RFP response
that is unrealistic in terms of the technical or schedule commitments, or unrealistically
high or low in cost, will be deemed reflective of an inherent lack of technical
competence or indicative of a failure to comprehend the complexity and risk of the
District's requirements as set forth in this RFP.
RFP responses will be evaluated and scored according to the Evaluation Criteria below
and scored according to a zero to five-point scale. The scores for all Evaluation Criteria
will then be added to arrive at a weighted score for each RFP response. An RFP response
with a high weighted total will be ranked higher than one with a lesser-weighted total.
The Evaluation Criteria are as follows:
Evaluation Criteria
A. Technical Criteria
In each area described below, an evaluation will be made of the probability
of success of, and risks associated with, the RFP response:
The Proposer's (including key staff) experience and performance with a
comparable scope of services will be evaluated. Criteria include, but are not
limited to:
Proficiency in routine regulatory groundwater and wastewater analysis for
the San Francisco Bay Region and the Central Valley Region;
Knowledgeable in the SWRCB's policies on groundwater anti-degradation
and recycled water; SWRCB's General Order for Small Domestic
Wastewater Treatment Systems; CVRWQCB's CV Salts Programs; and Basin
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