Consulting Services – Document Migration eDocs to SharePoint
| Agency: |
Government of British Columbia |
| State: |
British Columbia |
| Type of Government: |
State & Local |
| NAICS Category: |
- 541511 - Custom Computer Programming Services
- 541512 - Computer Systems Design Services
- 541519 - Other Computer Related Services
- 541611 - Administrative Management and General Management Consulting Services
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| Posted Date: |
Nov 6, 2024 |
| Due Date: |
Dec 3, 2024 |
| Solicitation No: |
P24-106 |
| Original Source: |
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| Contact information: |
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| Bid Documents: |
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Description
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Status:
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Open
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Opportunity ID:
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P24-106
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Opportunity Description:
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Consulting Services – Document Migration eDocs to SharePoint
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Commodities:
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Information technology (IT) expert services
Information technology consultation services
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Type:
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Negotiated Request for Proposal (BPS)
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Issue Date and Time (Pacific Time):
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2024-11-06 2:16:43 PM
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Closing Date and Time (Pacific Time):
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2024-12-03 2:00:00 PM
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# of Amendments:
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0
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Last Updated:
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2024-11-06 2:16:43 PM
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Organization (Issued by):
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City of Prince George
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Organization (Issued for):
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Interested Vendor List Available:
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No
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Opportunity Type
Negotiated Request for Proposal (BPS)
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Notice Type
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Opportunity Description
Consulting Services – Document Migration eDocs to SharePoint
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Source System
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General information for Consulting Services – Document Migration eDocs to SharePoint - Lot : 1 / Amendment : 0
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Issued by
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City of Prince George
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General information for Consulting Services – Document Migration eDocs to SharePoint - Lot : 1 / Amendment : 0
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Main Commodity
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Information technology consultation services
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General information for Consulting Services – Document Migration eDocs to SharePoint - Lot : 1 / Amendment : 0
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Other Commodities
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Information technology (IT) expert services
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BC GSIN Commodities
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Lot #
Lot refers to a stage in an RFx.
1
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Issue Date
2024-11-06 2:16:43 PM
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Closing Date and Time
2024-12-03 2:00:00 PM
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Delivery of Submissions
Submissions must be submitted using one of the following delivery methods:
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General information for Consulting Services – Document Migration eDocs to SharePoint - Lot : 1 / Amendment : 0
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Delivery of Submissions
Submissions must be submitted using one of the following delivery methods:
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BC Bid Electronic Submission: Submit an electronic Submission using BC Bid. Only pre-authorized electronic bidders registered on the BC Bid system can make an electronic Submission using the BC Bid system.
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Proponents are advised City of Prince George has adopted bids&tenders as the electronic mechanism to distribute this Request for Proposal and accept bids from Proponents. A bids&tenders account is required to view this Request for Proposal. There are no costs associated with setting up this account.
Access the opportunity from the
City of Prince George Bids & Tenders portal
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bids&tenders Technical Support
Telephone: 1-800-594-4798
Email:
support@bidsandtenders.ca
Proponents are advised City of Prince George has adopted bids&tenders as the electronic mechanism to distribute this Request for Proposal and accept bids from Proponents. A bids&tenders account is required to view this Request for Proposal. There are no costs associated with setting up this account.
Access the opportunity from the
City of Prince George Bids & Tenders portal
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bids&tenders Technical Support
Telephone: 1-800-594-4798
Email:
support@bidsandtenders.ca
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Enquiries Deadline
(yyyy-MM-dd)
Questions related to this opportunity should be submitted to the Official Contact before this requested cut off date and time. Questions received after this date and time may not be answered. Format yyyy-mm-dd
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Summary Details
City of Prince George (the “City) is seeking proposals from qualified information technology consultants for the migration of documents from eDocs to SharePoint.
The City is looking to move its current document management system to MS SharePoint. The current document management system (OpenText eDocs) has over 750,000 documents and consumes over 1.45 terabytes of on-premise disk space. The City currently has its intranet hosted on Sharepoint.
The City receives approximately 130 Freedom of Information (FOI) Requests per year, and these requests are showing year to year increases. FOI requests consume significant resources to search and consolidate related documents across multiple disparate systems. The City is interested in utilizing Microsoft Purview for improving the time and effort to complete, and the accuracy of results, for FOI requests.
The City is interested in implementing records management, updating its document management structure / hierarchy, migrating relevant OpenText eDoc documents to MS SharePoint, and is seeking tools and/or processes to mitigate the significant effort to identify, classify, import and complete FOI searches.
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Estimated Contract Duration (in months)
The estimated contract duration includes the full length of the contract, including any potential extensions. Further details on the contract term may be described in the Rfx document and is subject to contract finalizaton.
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Process
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Additional Information
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Official Contact Details
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See Also
Document No Organization Name Published Date Closing Date 51 PVP 2022-004 District of
Government of British Columbia
Due by 3/01/2027
Status Opportunity ID Description Commodities Type Issue Date Closing Date Ends in #
Government of British Columbia
Due by 6/30/2028
Status Opportunity ID Description Commodities Type Issue Date Closing Date Ends in #
Government of British Columbia
Due by 7/23/2028
Status Opportunity ID Description Commodities Type Issue Date Closing Date Ends in #
Government of British Columbia
Due by 3/31/2028
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.