Consultant Services, WFMMS Database Upgrades RFP

New York City Economic Development Corporation (“NYCEDC”) invites relevant firms (“Respondents”) to submit proposals related to the task of upgrading its Waterfront Facilities Maintenance Management System (“WFMMS”), a comprehensive database for the inspection and maintenance of all city waterfront assets, which can be accessed at wfmms.nycedc.com (the “Project”). The goal of the Project is to upgrade the WFMMS platform.

In this case, NYCEDC is seeking a qualified consultant (“Consultant”) to envision, plan and execute changes/upgrades to the WFMMS platform and enhance its functionality (the “Services”).

NYCEDC plans to select a Consultant on the basis of factors stated in the RFP which include, but are not limited to:

• The respondent’s and, as applicable, the proposed Consultant Team’s experience in providing services similar to the Scope of Services described herein; the terms under which the respondent will commit its personnel and, as applicable, the personnel of the proposed Consultant Team members, without transfers and changes.
• The quality of the proposal and the degree to which it demonstrates the respondent’s full understanding of and the ability to perform the Services to be rendered; the content of the proposal demonstrating the respondent’s full understanding of the Project schedule and budget.
• The proposed fee and cost schedules.
• The quality of the respondent’s management, reputation, and references and, as applicable; the quality of the proposed Consultant Team; favorable history, if any, in contracting or doing business with the City and/or NYCEDC.
• The Respondent’s proposed plans for encouraging participation by minority and women-owned business enterprises in connection with the Services including, as applicable, the respondent’s M/W/DBE Subcontractors Participation Plan or M/WBE Narrative Form.

An optional informational session will be held on Monday, December 1, 2025 at 2 P.M. at 1 Liberty St., 14th Floor, New York, NY. Those who wish to attend should RSVP by email to wfmmsupgrades2025@edc.nyc on or before November 28, 2025. A virtual option will also be available.

Respondents may submit questions and/or request clarifications from NYCEDC by no later than 5pm on Friday, December 12, 2025. Questions regarding the subject matter of this RFP should be directed to wfmmsupgrades2025@edc.nyc . Answers to all questions will be posted by Friday, December 19, 2025. Questions regarding the subject matter of this RFP will not be accepted after 5pm on Friday, December 12, 2025, however, technical questions pertaining to downloading and submitting proposals to this RFP may be directed to RFPREQUEST@edc.nyc on or before Friday, January 2, 2026.

Detailed submission guidelines and requirements are outlined in the RFP, available as of November 21, 2025.

Responses are due no later than January 2, 2026 at 4:00 PM. Please submit all documents in a single .zip file labeled with your company name. The Chrome Browser is the preferred method for uploading.

It is the policy of NYCEDC to comply with all federal, state and City laws and regulations which prohibit unlawful discrimination because of race, creed, color, national origin, sex, age, disability, marital status and other protected category and to take affirmative action in working with contracting parties to ensure certified Minority and Women-owned Business Enterprises (MWBEs) share in the economic opportunities generated by NYCEDC’s projects and initiatives. Please refer to the Equal Employment and Affirmative Compliance for Non-Construction Contracts Addendum in Exhibit 5 of the RFP.

Companies who have been certified with the New York City Department of Small Business Services as Minority and Women Owned Business Enterprises (“M/WBE”) are strongly encouraged to apply. To learn more about M/WBE certification, NYCEDC’s M/WBE program, and programs to assist M/WBE in navigating current and upcoming opportunities on NYCEDC projects, please visit https://sbsconnect.nyc.gov/certification-directory-search/ and edc.nyc/opportunity-mwdbe .