Consultant Services for Unified Development Ordinance

CITY OF CLEMSON
STATE OF SOUTH CAROLINA
REQUEST FOR PROPOSALS
RFP NO. 2027-021
CONSULTANT SERVICES FOR UNIFIED
DEVELOPMENT ORDINANCE
DUE: JULY 23, 2026 2:00 PM

CITY OF CLEMSON
STATE OF SOUTH CAROLINA
REQUEST FOR PROPOSALS
RFP NO. 2027-021
SEALED PROPOSALS will be accepted by the City of Clemson Procurement Division until
2:00 p.m. ET, July 23, 2026. All qualified firms are invited to submit proposals to the City of
Clemson for the following:
Consultant Services for Unified Development Ordinance
SOLICITATION ISSUE DATE: July 2, 2026
PRE-BID MEETING: N/A
QUESTION DEADLINE: July 15, 2026, 2:00 p.m. ET
SUBMITTAL DEADLINE: July 23, 2026, 2:00 p.m. ET
PROPOSAL OPENING: City of Clemson City Hall
(Engineering) Conference Room
1250 Tiger Boulevard, Suite 5
Clemson, SC 29631
CONTACT: bids@cityofclemson.org
Any revisions to this Request for Proposals will be issued and distributed as an addendum. All
addenda, additional communications, responses to questions, etc. pertaining to the RFP will be
posted on the City of Clemson website at: https://www.clemsoncity.org/bids.aspx. All offerors
should consult this website for updates before submitting proposals.
DEADLINE ENFORCED
Proposals received after the time and date set for receipt of proposals WILL NOT be
accepted. It is the offeror's responsibility to ensure timely delivery of their proposal.
Telephone, email, or facsimile proposals will not be accepted.
Invitation - Page 1 of 3
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From time to time, the Procurement Division may have to release written changes to a solicitation
due to an inadvertent error or omission on the part of the City or to an inquiry from an interested
vendor during the question phase of the solicitation. No changes to the published terms and
conditions, scope of work, minimum requirements, or insurance and bonding requirements will be
considered unless they are submitted in compliance with the deadline for the questions or
clarification phase of the solicitation. Any changes to the published terms and conditions, scope of
work, minimum requirements, or insurance and bonding requirements will be published in a
formal, written addendum. The City is not obligated to make any changes to the published
solicitation based on an inquiry from a vendor. The City will not consider "red-line" amendments
to any contract with the successful bidder, as all requests for changes must be posed in the question
phase and accepted in a formal addendum. The City reserves the right to negotiate with the
successful bidder in order to comply with budgetary allocations.
Any offer submitted as a result of this solicitation shall be binding on the offeror for NINETY
(90) CALENDAR DAYS FOLLOWING THE SPECIFIED OPENING DATE. Any proposal
for which the offeror specifies a shorter acceptance period may be rejected.
During the performance of the contract, the contractor shall comply with any and all applicable
federal, state, or local laws, rules, and regulations relating to a drug-free workplace.
If the offeror discovers any ambiguity, conflict, discrepancy, omission or other errors in the RFP,
offeror shall immediately notify the City of such error in writing and request modification or
clarification of the document. The offeror is responsible for clarifying any ambiguity, conflict,
discrepancy, omission, or other error in the RFP, or it shall be deemed waived.
Proprietary and/or Confidential Information
Your proposal is a public document under the South Carolina Freedom of Information Act (FOIA),
except as to information that may be exempt from disclosure under the FOIA in the City's sole
discretion. If you cannot agree to this standard, please do not submit your proposal.
All information that you desire to be treated as confidential and/or proprietary must be CLEARLY
AND SPECIFICALLY identified, and each page containing confidential and/or proprietary
information, in whole or in part, must be stamped and/or denoted as CONFIDENTIAL, in bold,
in a font of at least 12-point type, in the upper right-hand corner of the page. All information, even
information so noted and identified, may be disclosed by the City. Blanket-type identification by
designating whole pages or sections as containing confidential and/or proprietary information will
not be considered by the City.
This Request for Proposals is being issued by the City of Clemson Procurement Division. Direct
all questions or requests for clarification of this RFP in writing to the e-mail address shown on
page one (1) of this invitation.
Current E-mail Address Required
All proposals submitted shall include a current e-mail address. Once selected, Notice of Intent to
Award shall be posted on the City's website; and Notice of Intent to Award, and notices of non-
award, shall be sent to all offerors via e-mail. No hard copy notices will be sent via regular mail.
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Offerors are specifically directed not to contact any other City personnel for meetings, conferences,
or technical discussions related to this request unless otherwise stated in this RFP. Failure to adhere
to this policy may be grounds for rejection of your proposal.
Required Affidavits
Firms submitting proposals are required to include all affidavits found at the end of this Request
for Proposals. If any of the affidavits are not applicable, N/A is an acceptable response.
The words "Bidder", "Offeror", "Proposer", "Vendor", and "Contractor" are used
interchangeably throughout this RFP, and are used in place of the person, firm, or
corporation submitting a proposal.
Dated at Clemson, South Carolina as of ___0__7_/_0_2_/_2_6____.
BY:
Jordan Monroe - Procurement Coordinator
City of Clemson, SC
Invitation - Page 3 of 3
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TABLE OF CONTENTS
RFP No. 2026-021
General Terms and Conditions ......................................................... Page 1
Disclaimer Standard Contract Form................................................... Page 10
Standard Contract Form (sample)......................................................Page 11
Proposal Requirements....................................................................... Page 12
Proposal Submission Sheet..............................................................Page 19
RFP Signature Form .....................................................................Page 20
Affidavits

CITY OF CLEMSON, SOUTH CAROLINA
GENERAL TERMS & CONDITIONS FOR REQUEST FOR PROPOSALS
The City of Clemson, South Carolina (the "City"), is requesting proposals for Consultant Services
for Unified Development Ordinance (the "Project") as more fully described herein. The following
terms and conditions shall apply to all proposals made with respect to the Project and shall be
included in the contract executed between the City and the successful proposer.
RIGHTS RESERVED BY CITY
The City reserves the right to reject any or all proposals; to waive any informality or irregularity
not affected by law; to evaluate, in its absolute discretion, the proposals submitted; and to award
the contract based on criteria which best serves the interests of the City.
INTERPRETATION AND ADDENDA
All changes in specifications shall be in writing and furnished to all offerors. No verbal
interpretation made to any respondent as to the meaning of this RFP shall be binding on the City.
Offerors are cautioned that any statements made by the City staff that materially changes any
portion of this solicitation shall not be relied upon unless they are subsequently ratified in writing
and distributed as an addendum by the City. It shall be the offeror's responsibility to acknowledge
receipt of addenda and ascertain that its proposal includes all addenda. Failure to do so may deem
an offeror's proposal non-responsive.
PROPOSAL SUMISSIONS
One (1) unbound, printed and signed original and supporting documents and four (4) bound copies
must be submitted in response to the solicitation and must be received no later than the designated
time and date from the solicitation's Invitation page(s). Proposals must be submitted in a sealed
envelope with the solicitation number and project name clearly labeled on the outside and should
include the respondent's name and address. Each envelope submission should be addressed to the
following:
City of Clemson | Finance Department
Procurement Coordinator
1250 Tiger Boulevard, Suite 2
Clemson, SC 29631
Hard copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00
p.m. EST, Monday through Friday, excluding holidays observed by the City of Clemson. Any
respondent wanting to confirm receipt of a submittal must send an inquiry to the email address
specified in the solicitation's Invitation page(s) prior to the specified bid opening date and time.
ACCEPTANCE OF PROPOSAL CONTENT
Before submitting an offer, each offeror shall make all investigations and examinations necessary
to ascertain all site conditions and requirements affecting the performance of the contract and to
verify any representations made by the City upon which the proposal will rely. If the offeror
receives an award as a result of its proposal, failure to have made such investigations and
examinations will in no way relieve the offeror from its obligation to comply in every detail with
all provisions and requirements of the contract documents, nor will a plea of ignorance of such
General Terms & Conditions
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conditions and requirements be accepted as a basis for any claim whatsoever by the contractor for
additional compensation.
SIGNATURE FORM
Proposals shall include a signed RFP Signature Form. Proposals that do not include a signed RFP
Signature Form will not be accepted as complete and shall not be considered. The RFP Signature
Form must be signed in ink (not typed) in the appropriate space(s) by an authorized officer or
employee of the offeror.
ETHICS IN PUBLIC CONTRACTING AFFIDAVIT
To comply with the provisions of Section 8-13-100 et seq. of the South Carolina Code of Laws,
each offeror shall certify in writing and include with its proposal that its offer was made without
fraud, that it has not offered or received any kickbacks or inducements from any other offeror,
supplier, manufacturer, or subcontractor in connection with the offer, and that it has not conferred
on any public employee, public member, or public official having official responsibility for this
procurement transaction any payment, loan, subscription, advance, deposit of money services, or
anything of more than nominal value.
Each offeror shall certify further that no relationship exists between itself and the City, another
person, or organization that interferes with fair competition or constitutes a conflict of interest with
respect to a contract with the City.
NONCOLLUSION AFFIDAVIT
As part of its proposal, each offeror shall include the attached non-collusion affidavit, duly signed
by a principal of the offeror certifying that it is not a party to any collusive action or any action
that may be in violation of the Sherman Antitrust Act. Any or all proposals shall be rejected if
there is any reason for believing that collusion exists among the offerors. The City may or may
not, at its discretion, accept future proposals for the same work from participants in such collusion.
CERTIFICATION OF COMPLIANCE WITH THE SOUTH CAROLINA ILLEGAL
IMMIGRATION REFORM ACT
Each offeror shall certify in writing and include with its proposal that, as to any contract
subsequently entered into between the offeror and the City, the offeror will verify the employment
status of any new employees and require any subcontractors or sub-subcontractors performing
services under such contract to verify their new employees' status, per the terms of the South
Carolina Illegal Immigration Reform Act, and as set out in Title 41, Chapter 8 of the South
Carolina Code of Laws.
NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT
Non-resident companies receiving income from business conducted in the State of South Carolina
are required to pay taxes to the State of South Carolina on that income. To facilitate this
requirement, a nonresident offeror must register with the South Carolina Secretary of State or the
South Carolina Department of Revenue. In compliance with Sections 12-8-540 and 12-8-550 of
the South Carolina Code of Laws, an offeror located outside of the State of South Carolina that
receives a contract from the City must furnish to the City Form I-312, Nonresident Taxpayer
Registration Affidavit Income Tax Withholding, properly executed and signed. If an offeror is not
presently registered with the appropriate state office, it may indicate the intent to do so should it
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be awarded a contract. Questions concerning this form may be directed to the South Carolina
Department of Revenue at (844) 898-8542.
EQUAL OPPORTUNITY
The City encourages and welcomes bids from vendors and owners that are owned and/or operated
by women and minorities, and shall affirmatively ensure that all vendors and businesses wishing
to participate will be afforded full and equal opportunity to submit proposals in response to
requests for bids, and that no vendor or business will be discriminated against in consideration for
an award on the basis of race, color, ethnicity, ancestry, national origin, cultural identity, gender
or gender identity, age, religion, sexual orientation, or disability.
DETERMINATION OF RESPONSIBILITY
City may make such investigation as it deems necessary to determine the ability of an offeror to
furnish the required services, and the offeror shall furnish to the City all such information and data
for this purpose as the City may request. City reserves the right to reject any proposal if the
evidence submitted or investigation of such offeror fails to satisfy the City that offeror is properly
qualified to carry out the obligations of a contract and to deliver the services contemplated therein.
Offerors will fully inform themselves as to the conditions, requirements, and scope of work before
submitting their proposal. Failure to do so will be at the offeror's own risk.
QUALIFICATIONS-BASED SOLICITATION
Negotiations shall be conducted beginning with the offeror whose qualifications are deemed to
rank highest among all offers received in response to this solicitation. If a contract satisfactory and
advantageous to the City can be negotiated at a price considered fair and reasonable, the award
shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally
terminated and negotiations with the offeror ranked second shall be conducted.
CONTRACT AND CONTRACT DOCUMENTS
Following the award to the successful offeror (the "Contractor"), the Contractor and the City shall
execute the Standard Contract Form, a copy of which is attached hereto for reference. The Standard
Contract Form, together with the attachments listed therein, will constitute the "Contract" between
the Contractor and the City.
REQUIREMENTS OF THE CONTRACTOR
The Contractor shall (i) have the professional qualifications, experience, expertise, and personnel
to timely perform the Project, (ii) have the requisite licenses, certifications, and permits from all
public entities having jurisdiction over Contractor or the Project and shall maintain such licenses,
certifications, and permits during the term of the Project, (iii) become familiar with the Project site
and the local conditions under the Project is to be performed, (iv) comply with all instructions and
shall perform services in a manner commensurate with the highest professional standards by
qualified and experienced personnel performing the same or similar services in the same or similar
location, and (v) assume full responsibility to City for the improper acts and omissions of its
contractors, consultants, or others, if any, employed or retained by Contractor in connection with
the Project.
General Terms & Conditions
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RESPONSIBILITY OF THE CITY
Among other things, the City will provide Contractor access to all information in City's possession
that City reasonably determines is necessary for Contractor to perform the Project. The
Administrator will coordinate with Contractor, and facilitate coordination with other City
personnel, as reasonably necessary to allow Contractor to adequately perform the Project.
PAYMENT TERMS
Unless otherwise agreed by the City and the Contractor, Contractor shall submit monthly invoices
to the City for the work performed under the Contract by the 10th day of the month following the
month in which such work is performed. Such invoices shall reference this Contract by number
and shall be accompanied by any reasonably required supporting materials, documentation, or
data, including a monthly progress report, if applicable. The City shall pay Contractor for such
invoice within 30 days of receipt, provided the same has been reviewed and approved by the
Contract administrator, which review shall occur within five days of receipt. Should the Contract
administrator approve payment in an amount less than that submitted by the Contractor in the
invoice, then the unpaid portion of such invoice shall be retained until approved, and the City and
the Contractor shall work together in good faith to resolve such discrepancy.
Upon receipt of payment from the City, the Contractor shall immediately pay all sub-contractors,
sub-consultants, materialmen, suppliers, or laborers, as applicable, the amounts they are due for
the work covered by such payment.
CITY OF CLEMSON BUSINESS LICENSES
The Contractor shall secure and pay for any and all licenses, permits, and certificates that may be
necessary for proper execution and completion of the contract, and which are legally required when
proposals are received, or negotiations concluded.
Specifically, Contractor must obtain all business license(s) required by the Clemson City Code
and Ordinances. A City Business License is not required to submit a proposal however, any offeror
that receives an award under this RFP shall be required to obtain a City Business License before
work can begin. For further information on the provisions of the City Business License Regulations
and their applicability to this contract, contact the Clemson City Business License Division at 864-
624-1147 or businesslicense@cityofclemson.org.
Contractor shall inform all of its sub-contractors and/or sub-consultants performing services
hereunder that a like business license requirement applies to them, and Contractor shall further
disclose the names and addresses of all of Contractor's sub-contractors performing services
hereunder to City's Business License Division at businesslicense@cityofclemson.org or 864-624-
1147.
COMPLIANCE WITH LAWS
General. Contractor, in the performance of work under the Contract, shall fully comply with all
applicable federal, state, county, or municipal laws, rules, regulations, ordinances, including, if
applicable, the Americans with Disabilities Act ("ADA") and the regulations promulgated
thereunder, including ADA Title II, and shall hold the City harmless from any liability resulting
from failure of such compliance.
General Terms & Conditions
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Equal Employment Opportunity. Contractor and all subcontractors, suppliers, and vendors shall
comply with all federal, state, county, or municipal laws, rules, regulations, ordinances, and orders
regarding affirmative action to ensure equal employment opportunities and fair employment
practices. Failure to file any report due under such orders will result in suspension of periodic
progress payments. Contractor shall ensure unlimited access to the Project sites for all equal
employment opportunity compliance officers.
Employment Discrimination. Contractor agrees not to discriminate against any employee or
applicant for employment because of race, religion, color, sex, gender identity, sexual orientation,
age, handicap, or national origin; however, some conditions may be a bona fide occupational
qualification reasonably necessary for the normal operations of Contractor. Contractor agrees to
post in conspicuous places, visible to employees and applicants for employment, notices setting
forth the provision of this nondiscrimination clause.
Compliance with Anti-Discrimination Provisions of Section 11-35-5300, Code of Laws of South
Carolina, 1976. If the Contract shall have a total potential value of $10,000.00 or more, and/or
unless such goods and/or services are offered to City for at least 20% less than the lowest certifying
business, then, by entering into the Contract, Contractor certifies to City that Contractor is not
currently engaged in, nor will it engage in, the boycott of a person or entity based in or doing
business with World Trade Organization members and/or those with which the United States has
free trade or other agreements aimed at ensuring open and nondiscriminatory trade relations, with
the understanding that failure to make such affirmative certification shall affect an automatic
termination of the Contract.
INSURANCE
The Contractor shall procure and maintain insurance for the duration of this Contract against any
and all claims for injuries to persons or damages to property which may in any way arise from, or
in connection with, the performance of the work hereunder by the Contractor, its subcontractors,
employees, agents, or representatives for not less than any limits of liability shown below with a
carrier authorized to do business in the State of South Carolina.
All coverage shall be primary and shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability. Original
endorsements, signed by a person authorized to bind coverage on its behalf, shall be furnished to
the City by the successful offeror.
Certificate of insurance must be included in the proposal.
1. Commercial General Liability: Contractor shall maintain insurance for protection against
all claims arising from injury to person or persons not in the employ of Contractor and
against all claims resulting from damage to any property due to any act or omission of
Contractor, its subcontractors, employees, agents, or representatives in the operation of the
work or the execution of the Contract.
Contractor shall maintain general liability coverage required for a period of not less than
five years after final completion of the Project. General liability coverage must include
products or completed operations coverage.
General Terms & Conditions
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