Consultant Services - Comprehensive Review of Existing Conditions of School Facilities

Agency:	Bloomfield town
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services 561210 - Facilities Support Services
Posted Date:	Dec 9, 2025
Due Date:	Jan 23, 2026
Solicitation No:	RFP 1166
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	RFP 1166
Bid Title:	Consultant Services - Comprehensive Review of Existing Conditions of School Facilities
Category:	Town Bids
Status:	Open

Publication Date/Time:

12/9/2025 5:00 AM

Closing Date/Time:

1/23/2026 4:00 PM

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RFP# 1166

Request for Proposal for Consultant Services to Provide a

Comprehensive Review of Existing Conditions of School

Facilities

Bloomfield Public Schools (“BPS” or “the District”) invites you to submit a proposal based on the

requirements of the enclosed Request for Proposals (“RFP”). The RFP and any addenda can be

found on the Bloomfield Public Schools website, www.bloomfieldschools.org and the Town of

Bloomfield’s website at https://www.BloomfieldCT.gov, as well as the State of CT DAS website

https://portal.CT.gov/DAS/CTSource/BidBoard on and after Tuesday, December 9, 2025. The

information contained herein outlines the intent and scope of the project; the guidelines governing

the submission and evaluation of all proposals; and IRS Form W-9, Request for Taxpayer

Identification Number and Certification which must be completed and submitted with your

proposal.

We ask that your submission conform to our format request as closely as possible. BPS may accept

responses that have exceptions to any requirement in the RFP. Any exception or alternative must

be clearly delineated in a separate attachment to the submission. The RFP and the statement of

qualifications submitted by the Successful Respondent will be made part of the resultant contract

between BPS and the Successful Respondent. Bloomfield Public Schools reserves the right to

terminate this RFP process at any time with or without notice to the prospective Respondent.

All proposals must be received by email to the office of the Facilities Department by Friday,

January 23, 2026, at 4:00 p.m. EST. All Respondents should ensure that proposals are submitted

electronically in sufficient time to be received by the date and time specified herein. Late responses

will not be considered.

All responses shall be submitted electronically by email in PDF format to the designated contact

listed below:

Bloomfield Public Schools

Silvestre Pereira, Director of Facilities

spereira@bloomfieldschools.org

Questions about the Scope of Services, submission and other requirements may be directed to the

Facilities Department at spereira@bloomfieldschools.org no later than Friday, January 2, 2026,

at 4:00 p.m. EST. Responses will be posted as an addendum to the RFP on the State and BPS

websites no later than Friday, January 9, 2026, at 4:00 p.m. EST. Respondents are requested to

limit their contact with BPS regarding this RFP to the department named herein. An onsite tour of

the buildings will be provided on Friday, December 19, 2025, between 8:00 a.m.-12:00 pm.

Bloomfield Public Schools reserves the right to accept any or all the options, bids, or proposals; to

cancel the RFP at their discretion; or to waive any technicality in a bid or part thereof submitted,

and to accept the bid deemed to be in the best interest of Bloomfield Public Schools.

TIMELINE SUMMARY:

• RFP posted on or by Tuesday, December 9, 2025.

• On site building tours Friday, December 19, 2025, between 8:00 a.m. - 12:00 p.m.

• Questions on Scope of Services on or by Friday, January 2, 2026, by 4:00 p.m.

• Responses to Scope of Services questions will be posted as an addendum no later than

Friday, January 9, 2026, at 4:00 p.m. EST

• Proposals due Friday, January 23, 2026, at 4:00 p.m.

SPECIAL INSTRUCTIONS

Respondents to this RFP are hereby notified that all proposals submitted and information contained

therein and attached thereto will not become public information until BPS has awarded a contract

to the Successful Respondent.

Respondents to this RFP must have sufficient staff and expertise to complete the required services.

The Successful Respondent must agree that all personnel assigned to this project are qualified for

this type of work.

Bloomfield Public Schools looks forward to receiving your response.

1. PURPOSE

Bloomfield Public Schools (BPS) is committed to providing high-quality educational facilities that

meet the needs of all our students and staff. The District plans to engage its stakeholders in a

comprehensive strategic planning process in the spring of 2026. This work will determine the

district’s vision, mission, and goals for September 2026 - June 2031 and beyond. To ensure the

facilities will satisfactorily support our strategic goals, the District is seeking a comprehensive

understanding of the current condition of each of our facilities, as well as an analysis of the capacity

and utilization of the existing school buildings. The District is planning a separate enrollment

projection analysis for the next decade, 2026-2036.

2. OVERVIEW

The District’s last Facilities Condition Assessment appears to have been completed more than 20

years ago, in 2002. To ensure the District has the most up to date information about its facilities,

BPS seeks qualified candidates to provide an in-depth analysis of the following BPS facilities:

Bloomfield Public Schools Facilities

Address and Building Purpose

Square Year Built/

Footage Extensions

Wintonbury Early Childhood Magnet School (Pre-K)

44 Brown Street Bloomfield, CT. 06002

46,466

2009

Current

Enrollment

as of 9/5/25

303

Laurel Literacy Academy (K-2)

1 Filley Street Bloomfield, CT. 06002

52,523

1963/ 1990’s

& 2012

278

Metacomet Elementary School (3-4)

185 School Street Bloomfield, CT 06002

44,449

1963/ 1990’s

& 2011

190

Carmen Arace Intermediate School (5-6)

390 Park Avenue Bloomfield, CT 06002

Carmen Arace Middle School (7-8)

390 Park Avenue Bloomfield, CT 06002

189

170,561

1971/1979,

1984 & 2009

212

Bloomfield High School (9-12)

5 Huckleberry Lane Bloomfield, CT 06002

188,818

1956/1962,

1968, 1970’s,

2002 & 2009

489

Global Experience Magnet School (7-12)*

44 Griffin Road South Bloomfield, CT 06002

22,982 1987/ 2012

Board of Education (District Offices and Storage)

1133 Blue Hills Road Bloomfield, CT 06002

33,424 1957/ 1990

N/A

*GEMS is currently grades 7-12 due to the plans to close the magnet school in June 2026.

** Square footage includes the Harris Agri-Science and Technology Center building located on the BHS Campus

In an effort to respond to decreasing enrollment and fiscal challenges, the District has begun to

meet targets on the following estimated timeline:

• By June 30, 2026: Global Experience Magnet School (GEMS) will be closed.

• By July 31, 2026: All 5th grade classrooms from the Carmen Arace Intermediate School

(CAIS) will be relocated into Metacomet Elementary School.

• By August 14, 2026: BPS will open an Alternative Learning Center on the current GEMS

site. This facility will eventually support students in grades 6-12 with needs that cannot be

addressed in the traditional school setting.

• By December 31, 2026: The Board of Education building will be closed and the offices

will be relocated into the current 5th grade hallway of the Arace building.

• By May 1, 2027: All storage currently being housed in the Board of Education warehouse

will be relocated to a variety of school-based sites.

3. SCOPE OF SERVICES

1. The Selected Consultant will provide a comprehensive written evaluation of existing

building conditions and code compliance, including an in-depth analysis of the following

elements:

a. Architectural

b. Structural (including roof assessments)

c. Engineering

d. Mechanical (including fire protection)

e. Energy

f. Telecommunications and security systems

g. Site components

h. Compliance with state and federal regulations, policies, and best practices (e.g.,

Local and State Building Code, National Fire Protection, American with

Disabilities Act (ADA), etc.)

2. The Selected Consultant will complete and present a comprehensive written Facilities

Capacity and Utilization Study, to include an assessment of all BPS facilities noted in

Section 2 above.

3. Beginning prior to the start of the assessment and continuing throughout the duration of

the Selected Consultant will regularly seek stakeholder input on building functionality

through bi-weekly meetings, whether telephonic, virtual, or in-person, with at least the

following identified stakeholders:

a. Bloomfield Public Schools officials

b. BPS representatives from each existing BPS facility

c. Town of Bloomfield officials

d. Town of Bloomfield Town Council

e. Bloomfield Board of Education

f. Bloomfield Parent Teacher Associations

g. Student focus groups

h. District families

i. Community members

These stakeholder meetings should also seek to elicit insight into any and all existing functional

issues regarding current building conditions that may exist.

4. The Selected Consultant will prepare written recommendations for improvements that

include, to the extent practicable, energy efficiency, sustainability, accessibility, life cycle

costs, and other relevant considerations. The Selected Consultant should also be prepared

to provide a summary presentation to Town and District leadership.

5. For all written summaries, evaluations, assessments, recommendations, etc., the Selected

Consultant will provide BPS with two (2) physical copies and one (1) electronic copy.

4. EXPERIENCE

At minimum, Respondents must employ consultants with at least ten (10) years’ experience

performing comprehensive facilities evaluations OR a minimum of five (5) years’ experience

assessing educational facilities in Connecticut.

Additionally, Respondents must have performed a minimum of five (5) projects of similar size and

scope to the project described herein.

Respondents must identify all staff, by name and title, who will be assigned to the project or who

will otherwise play a major role in the proposed project. Briefly describe each individual’s

proposed role. For each identified individual, provide qualifications, background, and experience

with similar projects. Please provide resumes of all key personnel.

5. INQUIRIES

All inquiries regarding this RFP must be submitted electronically to:

Bloomfield Public Schools

Attn: Silvestre Pereira, Director of Facilities

Email: spereira@bloomfieldschools.org

Inquiries and questions must be received no later than Friday, January 2, 2026, by 4:00 p.m.

EST, and will be answered by posting an addendum to the original RFP on the BPS, Town of

Bloomfield, and State of Connecticut DAS websites no later than Friday, January 9, 2025, at

4:00 p.m. EST. No individual responses will be provided.

6. COSTS INCURRED

Bloomfield Public Schools will not be held responsible for any costs incurred by Respondents for

work performed in preparation and production of its proposal or for any work performed prior to

the issuance of a contract with BPS.

7. REJECTION OF PROPOSALS

Bloomfield Public Schools reserves the right to refuse any and all submitted proposals for any

reason deemed to be in the Town's best interest. Prior to submitting its proposal, the Respondent

is responsible for bringing to the District’s attention any ambiguity in this RFP. Failure to do so

shall result in the Respondent forfeiting any claim for adjustment based on such ambiguity.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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