Construction: Willagillespie Roof Replacement Project

Project Manual
2026 Willagillespie Roof Replacement
Lane County School District 4J
Eugene Public Schools
Eugene, Oregon
4/6/26
Project No. CIP #462-971-P0120

DOCUMENT 00 01 01
TITLE PAGE
PROJECT MANUAL:
2026 Willagillespie Roof Replacement
Eugene Public School District 4J
Eugene, Oregon
C.I.P. Project No. 462-971-P0120
OWNER:
Eugene School District 4J
715 West 4th Ave.
Eugene, Oregon 97402
CONTACT:
Project Manager, Danny Palanuk
(541) 501-7972 Cell
(541) 790-7420 FAX
palanuk_d@4j.lane.edu
ARCHITECT:
ROWELL BROKAW
1203 Willamette Street, Eugene Oregon 97401
Project Architect: Chris Andrejko
Project Manager: Patrick Hannah
(541)-485-1003
STRUCTURAL ENGINEER:
HOBACH-LEWIN
199 East 5TH Ave, Eugene Oregon 97401
Contact: Brent Crawford
(541)-349-1701
DATE: 4/6/26
TITLE PAGE 00 01 01 - 1

DOCUMENT 00 01 10
PROJECT MANUAL TABLE OF CONTENTS
2026 Willagillespie Roof Replacement
CIP #- 462-971-P0120
4/14/26
The following is a list of all Divisions, Sections, and Drawings which are included in the Project
Manual
INTRODUCTORY PAGES PAGES
Cover Page 1
Document 00 01 01 Title Page 1
Document 00 01 10 Table of Contents 1
DIVISION 00 BIDDING AND CONTRACT REQUIREMENTS
Document 00 11 13 Invitation To Bid 1
Document 00 21 13 Instructions to Bidders 6
Document 00 21 13.01 AIA Document A701, 2018 10
Document 00 22 13 Supplementary Instructions to Bidders 4
Document 00 30 01 Preconstruction Conference Agenda (Sample) 3
Document 00 31 12 Notice Summary 1
Document 00 41 13 Bid Form 5
Document 00 41 13.01 AIA Document A310-2010, Bid Bond 4
Document 00 45 22 First Tier Subcontractor Disclosure Form 1
Document 00 52 13 Form of Agreement A 1
Document 00 52 13.01 AIA Document A101, 2017 10
Document 00 72 13 General Conditions A 1
Document 00 72 13.01 AIA Document A201, 2007 39
Document 00 73 43 Prevailing Wage Rates for Public Contracts in Oregon 1
Effective (insert date)
DIVISION 01 GENERAL REQUIREMENTS
Section 01 11 00 Summary of Work 7
Section 01 21 00 Allowances 3
Section 01 22 00 Unit Prices 2
Section 01 23 00 Alternates 2
Section 01 25 00 Contract Modification Procedures (CR/PO Form) 4
Section 01 29 00 Payment Procedures 3
Section 01 31 00 Project Management and Coordination 8
Section 01 32 00 Construction Progress Documentation 3
Section 01 33 00 Submittal Procedures 7
Section 01 34 00 Delegated Design Requirements 2
Section 01 40 00 Quality Requirements 4
Section 01 50 00 Temporary Facilities and Controls 7
Section 01 60 00 Product Requirements (Substitution Request Form) 5
Section 01 73 00 Execution Requirements 7
Section 01 73 29 Cutting and Patching 4
Section 01 77 00 Closeout Procedures 5
Section 01 78 39 Project Record Documents 3
Section 01 78 23 Operation and Maintenance Data 8
TABLE OF CONTENTS 00 01 10 - 1

TABLE OF CONTENTS - SECTION 00 01 10
DIVISION(S) TECHNICAL SPECIFICATIONS
Section 02 4100 Demolition
Section 05 5000 Metal Fabrications
Section 06 1000 Rough Carpentry
Section 06 2000 Finish Carpentry
Section 07 0150.19 Preparation for Re-Roofing
Section 07 5419 PVC Thermoplastic Membrane Roofing
Section 07 6200 Sheet Metal Flashing and Trim
Section 07 7200 Roof Accessories
Section 07 9200 Joint Sealants
Section 09 9113 Exterior Painting
Section 09 9123 Interior Painting
Section 23 0010 General Mechanical Provisions
Section 26 0010 General Electrical Provisions
DRAWINGS
Refer to the Drawing Index on sheet G-001 for a list of Drawing Sheets included in the Construction
Documents.
TABLE OF CONTENTS 00 01 10 - 2

DOCUMENT 00 11 13
INVITATION TO BID
Electronic bids will be received by Taryn Armstrong, Facilities Management Assistant, for the Willagillepie Roof
Replacement on Wednesday, May 6th, 2026, until the Deadline for Bid Submission at 2:00 p.m. local time (The
District has chosen to set the deadline at 2:00 p.m. to ensure sufficient time for the delivery of First-tier
forms). Email electronic Bid to: CIP@4j.lane.edu. There will not be a public opening. However, Bid results will
be posted on the 4j hyperlink listed below, following the deadline for submission of Bids. Late Bids will not be
considered. Bidders are encouraged to send a test email to the email address above to ensure they have it correct and
that we receive it accordingly. For purpose of receipt time, the sent timestamp from the bidder's email account will
be used and an email receipt confirmation will be sent to submitter.
Briefly, the work is described as: Reroof Portions of the Building as indicated on the plans. Remove existing
roof system and flashings down to the structural deck. Replace with new single-ply membrane roofing system
with tapered insulation and flashings as indicated. Provide and Install new fall protection anchors and
ladders and associated structural supports.
Beginning Tuesday, April, 14th, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at
the following hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District. It is
the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda
from the hyperlink.
A non-mandatory pre-bid conference and walk-through has been scheduled for Wednesday, April, 22nd, 2026 at
1:00 PM p.m. The location of the conference will be in front of the school at 1125 Willagillespie rd.., Eugene, Or.
97405 Statements made by the District's representatives at the conference are not binding upon the District unless
confirmed by Written Addendum. Pre-qualification of bidders is not required.
Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety Bond,
Cashier's Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount not less than ten
percent (10%) of the total bid, based upon the total bid amount for those items bid upon. It is important that all
bidders correctly indicate all addenda on the bid form.
Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall electronically
submit, on the form provided, information regarding first-tier subcontractors furnishing labor or labor and materials,
as provided in ORS 279.C.370.
Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier's Check or Certified
Check and post marked within 3 days after the deadline for submission of bid. Mail to Facilities Management,
Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.
No bid for a construction contract will be received or considered unless the Bidder is registered with the
Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as
required by OAR 137-049-0230. [A license to work with asbestos-containing materials under ORS 468A.720 is not
required for this project.]
For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount
of $30,000, filed with the Construction Contractors' Board (CCB), before starting work on the project, unless
exempt. A copy of the Contractors' BOLI Public Works Bond shall be provided with the executed contract
documents.
Each Bid shall contain a statement indicating whether the Bidder is a "resident bidder", as defined in ORS
279A.120.
Each Bid shall contain a statement that the "Contractor agrees to be bound by and will comply with the provisions of
ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages".
Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS
279A.110(4).
School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures
and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid
opening, (3) waive informalities in the Bids, (4) select the Bid which appears to be in the best interest of the District,
or (5) reject any or all bids.
Date: Wednesday, May, 6th, 2026
By: Taryn Armstrong, Facilities Management Assistant
INVITATION TO BID 00 11 13 - 1

INVITATION TO BID - SECTION 01 11 13
Published: Register Guard, Daily Journal of Commerce, and the OregonBuys eProcurement System
Posted: School District 4J Hyperlink: http://www.4j.lane.edu/bids/
INVITATION TO BID SECTION 00 11 13 - 2

DOCUMENT 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
STANDARD FORM
Instructions to Bidders - AIA Document A701, 2018 Edition, immediately following are part of this
Project Manual.
END OF DOCUMENT 00 21 13
INSTRUCTION TO BIDDERS 01 21 13 - 1

DOCUMENT 00 22 13
SUPPLEMENTARY INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
The following Supplementary Instructions to Bidders modify, change from or add to AIA Document A701 Instruction
to Bidders, 2018 Edition. Where any Article of the Instructions to Bidders is modified or any paragraph, subparagraph,
or clause thereof is modified or deleted by these Supplementary Instructions to Bidders, the unaltered provisions of
that Article, paragraph, subparagraph, or clause shall remain in effect.
1.1 ARTICLE 2 BIDDER'S REPRESENTATIONS
A. Add the following subparagraphs to 2.1.3:
2.1.3.1 Bidders are required to attend any mandatory pre-bid conferences or tours as stated in the
Advertisement for Bids. Bidders not attending this pre-bid conference and tour shall be disqualified from
bidding. Bidders will be required to sign in at the project site prior to the conference or tour.
2.1.3.2 Bidders are encouraged to visit the site(s) to become familiar with existing conditions. The Owner is
not responsible and shall not bear financial burden for oversights made by the Bidder for failure to inspect sites
prior to submitting a bid.
2.1.3.3 In all cases, persons wishing to examine the area of work must sign in at the school office prior to
visiting the work area. Prior to leaving the school, sign-out at the office is required.
2.1.3.4 If access is required at times when the school office is not staffed, contact the Facilities Office, 541-
790-7400, for assistance.
B. Add the following paragraph 2.1.5:
2.1.5 The Bidder certifies by signing the Bid that the Bidder has a drug-testing program in place for its
employees that includes, at a minimum, the following:
.1 A written employee drug-testing program,
.2 Required drug testing for all new Subject Employees, or alternatively, requiring testing of Subject
Employees every six months on a random selection basis,
.3 Required testing of a Subject Employee when the Contractor has reasonable cause to believe the Subject
Employee is under the influence of drugs, and
.4 Required testing of a Subject Employee when the Subject Employee is involved in: (I) an incident causing
an injury requiring treatment by a physician, or (ii) an incident resulting in damage to property or
equipment.
A drug-testing program that meets the above requirements will be deemed a "Qualifying Employee Drug-
testing Program". For purposes of this rule an employee is a "Subject Employee" only if that employee will be
working on the Project job site; and
That if awarded the Public Improvement Contract, the Bidder will execute a contract in which the Contractor
shall represent and warrant to the District that the Qualifying Employee Drug-testing Program is in place at the
time of contract execution and will continue in full force and effect for the duration of the Public Improvement
Contract; and that the Contract will condition the Agency's performance obligation upon the Contractor's
compliance with this representation and warranty; and
That the Public Improvement Contract shall contain Contractor's covenant requiring each subcontractor
providing labor for the Project to:
.1 Demonstrate to the Contractor that it has a Qualifying Employee Drug-testing Program for the
subcontractor's Subject Employees, and represent and warrant to the Contractor that the Qualifying
Employee Drug-testing Program is in place at the time of subcontract execution and will continue in full
force and effect for the duration of the subcontract; or
.2 Require the subcontractor's Subject Employees to participate in the Contractor's Qualifying Employee
Drug-testing Program for the duration of the subcontract.
SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 - 1

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS - DOCUMENT 00 22 13
1.2 ARTICLE 3 BIDDING DOCUMENTS
A. 3.3 SUBSTITUTIONS
1. Add the following:
3.3.2.1 All requests for approval must be submitted in duplicate on "Substitution Request Form".
Include a self-addressed stamped envelope. Requests received by Architect less than ten (10) days prior
to bid will not be considered.
B. 3.4 ADDENDA
1. Delete paragraph 3.4.1 and substitute the following:
3.4.1 Addenda will be posted on the following hyperlink: https://www.4j.lane.edu/bids
1.3 ARTICLE 4 BIDDING PROCEDURES
A. 4.1 PREPARATION OF BIDS
1. Add the following Paragraphs:
4.1.8 Bidders shall certify to non-collusion practices on the form included as part of the Bid Form, to
be submitted with the Bid Form.
.1 A Non-Collusion Affidavit is required for any contract awarded pursuant to the bid. According to the
Oregon Public Contracts and Purchasing Laws, a public contracting agency may reject any or all bids
upon a finding of the agency that it is in the public interest to do so (ORS 279C.395). This agency
finds that it is in the public interest to require the completion of this affidavit by potential contractors.
.2 The Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder
who makes the final decision on prices and the amount quoted in the bid.
.3 Bid rigging and other efforts to restrain competition, and the making of false sworn statements in
connection with the submission of bids are unlawful and may be subject to criminal prosecution. The
person who signs the Affidavit should examine it carefully before signing and assure himself or
herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other
persons employed by or associated with the bidder with responsibilities for the preparation approval
or submission of the bid.
.4 In the case of a bid submitted by a joint venture, each party to the venture must be identified in the
bid documents, and an Affidavit must be submitted separately on behalf of each party.
.5 The term "complementary bid" as used in the Affidavit has the meaning commonly associated with
the term in the bidding process, and includes the knowing submission of bids higher than the bid of
another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for
the purpose of giving a false appearance of competition.
.6 Failure to file an Affidavit in compliance with these instructions will result in disqualification of the
bid.
4.1.9 Bidders shall certify to non-discrimination in employment practices on the form, included as part
of the Bid Form, to be submitted with the Bid Form. By submitting its bid, the Bidder certifies
conformance to the applicable federal acts, executive orders, and Oregon statutes and regulations
concerning affirmative action toward equal employment opportunities. All information and reports
required by the federal or Oregon state governments having responsibility for the enforcement of such
laws shall be supplied to the Owner in compliance with such acts, regulation, and orders.
.1 Failure to file an Affidavit in compliance with these instructions will result in disqualification of the
bid.
4.1.10 Bidder shall indicate, on the Bid Form where provided, the bidder's status as a "resident" or
"non-resident" in accordance with ORS 279C.365 and ORS 279A.120.
SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 - 2

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS - DOCUMENT 00 22 13
4.1.11 First-Tier Subcontractor Disclosure:
.1 Within two working hours after the date and time of the deadline when the bids are due, a Bidder
shall submit to the District a disclosure of the first-tier subcontractors that will be furnishing labor or will
be furnishing labor and materials in connection with the public improvement; and will have a contract
value that is equal to or greater than 5% of the project bid or $15,000, whichever is greater, or $350,000,
regardless of the percentage of the total project bid.
.2 The disclosure of first-tier subcontractors shall include the name of each subcontractor, the category
of work that the subcontractor would be performing, and the dollar value of each subcontract.
.3 The first-tier subcontractor disclosure applies only to public improvements with a contract value of
more than $100,000.
.4 The District will consider the bid of any contractor that does not submit a required subcontractor
disclosure to the District to be a non-responsive bid. A non-responsive Bid will not be considered for
Award.
.5 Contractor shall certify that all subcontractors performing Work are registered with the Construction
Contractors Board or licensed by the State Landscape Contractors Board in accordance with ORS 701.035
to 701.055 before the subcontractors commence work under the Contract.
B. 4.2 BID SECURITY
1. Delete paragraphs 4.2.2 and 4.2.3 and substitute the following:
4.2.2 Each Bid shall be accompanied by a surety bond, cashier's check, or certified check, executed
in favor of Eugene School District 4J, in the amount not less than ten percent (10%) of the total bid, based
upon the total bid amount for those items bid upon. Should the Bidder refuse to enter into such Contract
or fail to furnish Performance and Labor and Materials Payment Bonds and Certificates of Insurance as
required within ten (10) working days after contract forms are provided to the Bidder, the amount of the
Bid Security may be forfeited to the Owner as liquidated damages, not as a penalty.
.1 The Surety Bond shall be written by a Bonding Company authorized and licensed by the Oregon
Insurance Commissioner. The bonding company must be listed on the most current US Government
Treasury List, Department Circular 570, or approved PRIOR TO BID SUBMISSION by the Eugene
School District 4J's Risk Manager. The Bond shall be on an AIA Document A310, most current
edition. The Attorney-in-Fact who executes the Bond on behalf of the Surety shall affix to the Bond,
a certified copy of a power of attorney. Bidders are required to hand deliver or mail by USPS,
the original Surety Bonds, Cashier's Check of Certified Check and post marked within 3 days
after Bid Due Date of (Date) and (Time). Mail to Facilities Management, Attention CIP, 715
West 4th Avenue, Eugene, Oregon 97402
.2 The Owner will have the right to retain the Bid Security of Bidders until either; a) the Contract has
been executed and Bonds have been furnished, or b) the specified time has elapsed so that Bids may
be withdrawn, or c) all Bids have been rejected.
C. 4.4 MODIFICATION OR WITHDRAWAL OF BID
1. Delete paragraph 4.4.1 and substitute the following:
4.4.1 A Bid may not be withdrawn or canceled by the Bidder following the time and date designated
for the receipt of bids to the expiration of a 60 day period. The Bid for that sixty days is irrevocable and
each Bidder so agrees in submitting a Bid.
1.4 ARTICLE 6 POST-BID INFORMATION
A. Delete Paragraph 6.1.
B. Modify paragraph 6.3.1 as follows:
In the first sentence delete the phase "as soon as practicable" and add "within 48 hours."
C. Add the following:
6.3.1.4 Where asbestos abatement is required, Contractor or appropriate subcontractor shall be licensed by
the Department of Environmental Quality to perform "asbestos abatement work", per OAR 340-248-0120,
SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 - 3