Construction Services, Fullers Reclaim Jockey Pump and Western Storage Potable Refill Pipe Upgrades

CITY OF WINTER GARDEN
REQUEST FOR PROPOSALS
(RFP) #26-003
CONSTRUCTION SERVICES FOR
FULLERS RECLAIM JOCKEY PUMP AND WESTERN
STORAGE POTABLE REFILL PIPE UPGRADES

CITY OF WINTER GARDEN JOCKEY
PUMP AND POTABLE REFILL PIPE
PROJECT
TABLE OF CONTENTS
DIVISION 0 - PROPOSAL AND CONTRACT REQUIREMENTS AND FORMS
00020 - Request for Proposals Legal Advertisement
00030 - RFP Scope of Work
00100 - Instructions to Proposers
00200 - Submission Requirements &
Selection Criteria
00310 - Proposal Form
Proposal Bond
00500 - Draft Agreement Between Owner and Contractor Payment and Performance Bond
Certificate of Insurance
Application and Certificate for Payment
Contractor's Affidavit of Payment of Debts and Claims Contractor's Affidavit of
Release of Liens
Certificate of Substantial Completion Consent of Surety Company to Final
Payment Modification to Contract Document Change Order
00510 - General Conditions
00810 - Supplementary Conditions
00851 - Drawings Index
DIVISION 1 - GENERAL REQUIREMENTS
01001 - General Requirements
01040 - Inspection, Testing and Reports
01100 - Basis of Proposals

LEGAL ADVERTISEMENT
REQUEST FOR PROPOSALS "RFP" 26-003
CONSTRUCTION SERVICES FOR
FULLERS RECLAIM JOCKEY PUMP AND WESTERN STORAGE POTABLE REFILL PIPE UPGRADES
The City of Winter Garden, Florida is soliciting proposals from qualified professional General Contractors that are
interested in providing construction services for the City's Fullers Cross Facility and the Western Storage and
Repump Facility.
In selecting the contractor the City shall consider such factors as the ability and availability of the contractor's
resources (personnel and equipment); past performance; willingness to meet time schedules; recent, current,
and projected workloads; past experience with similar projects and cost.
Proposal packages must be received no later than 2:00 p.m. (local time) on, Tuesday, June 2, 2026. Any
proposal packages received after the above noted time will not be accepted under any circumstances. Any
uncertainty regarding the time a proposal package is received will be resolved against the Respondent. Proposal
packages submitted after this designated time will be returned unopened.
Contractors interested in providing the construction services shall submit one (1) original and four (4) copies of
their proposal to the City of Winter Garden Reception desk by the submission deadline to the attention of:
Steve Pash - Assistant City Manager for Public Services
spash@cwgdn.com
RFP #26-003
300 W. Plant Street
Winter Garden, FL 34787
Each proposer shall be required to download a RFP package from the City website prior to submitting his/her/its
proposal and have a representative attend a MANDATORY PRE-PROPOSAL MEETING. The Mandatory Pre-
Proposal Meeting is scheduled for 2:00 p.m. on Tuesday, May 19, 2026 at the Winter Garden City Hall, 300 West
Plant Street, Winter Garden, Florida, 34787. Proposers who do not have a representative attend the Mandatory
Pre-Proposal Meeting shall be disqualified. No fax or electronic submissions will be accepted.
RFP proposal packages may be obtained online. City's engineering consultant, Mead & Hunt, 4401 Eastport
Parkway, Port Orange, FL 32127 will respond to questions on the design but it first must come through the City.
Please direct all inquiries to City of Winter Garden. The City of Winter Garden reserves the right to accept or
reject, in part or total, any or all proposals and to waive any informalities as deemed in the best interest of the City.
All proposals must be marked on the outside of the envelope with the proposer's name, project name, and the
time and date of opening. It shall be the BIDDER'S responsibility to ensure that proposals are delivered to the
above address by the appointed time.
Steve Pash
Assistant City Manager for Public Services
END - SECTION 00020

CONSTRUCTION SERVICES FOR
FULLERS RECLAIM JOCKEY PUMP AND WESTERN STORAGE POTABLE REFILL PIPE UPGRADES
SCOPE OF WORK:
The site at the Fullers Reclaim Pump Station located at 1025 E Fullers Cross Road was already prepared
for new pump with an existing pedestal and site piping and electrical plumbing, adding a new jockey
pump versus the originally planned duty pump would require no additional effort.
The existing pump is a Patterson Pump Model 3 X 2 MN horizontal split case pump manufactured of
cast iron bronze fitted construction to pump 350 GPM to a discharge head of 190 FT when operating at
3540 RPM.
The pump proposed would be designed to be hydraulically and dimensionally the same as C0- 066847.
The materials shall be as provided on the original serial number. Pump shall be mounted on a common
base plate with coupling and OSHA coupling guard direct connected to a 30 HP 3600 RPM premium
efficient 3 phase 60 hertz 460 volt motor with TEFC enclosure.
It was determined that there is more than adequate space in the electrical control room for another
SSSS for the new jockey pump controls and the existing VFD cabinet has more than enough space for
additional VFD controls to be added for an additional pump.
Additionally, a potable water emergency fill pipe and valving for the existing reclaimed water tank at
the Western Storage and Re-pump Facility at 17780 Amber Sweet Lane, Winter Garden, Fl 34787.
Construction materials, such as, pipe, fittings, valves, pumps, VFDs, wire and conduit shall be
purchased by the Contractor and included in the cost of the project. Disposal of unsuitable material
and transport/installation of suitable backfill will be the responsibility of the contractor.
The contractor shall install all temporary piping, plugs, connections, structure protection and support,
by-pass pumping (with the City's oversight) as well as other equipment and labor required to provide
minimal interruption to existing CWG water, reclaimed water and wastewater systems. Maintenance
of service connections between existing and proposed water distribution and wastewater collection
lines shall be coordinated with the CWG and City Engineer in accordance with the City of Winter
Garden Utility Specifications and Standards Manual.
All communication, instructions, directions, decisions and approvals given to the contractor will be
provided through the City Engineer. The contractor shall not operate any valve nor remove any thrust
block from the CWG owned mains except under direction from CWG representative.
The City's water and wastewater utility improvements shall be completed, tested and approved with
180 days for substantial completion and 210 days for final completion from the date Notice to Proceed
is issued by the City of Winter Garden.
Costs for Labor, Equipment, and Materials for these construction services shall be based on a unit price
method. Proposal pay items and descriptions are as follows:

PAY DESCRIPTION QTY UNITS UNIT $ TOTAL $
ITEM
1 General Conditions 1 LS
Fullers Reclaim Jockey Pump
2 Mobilization 1 LS
3 Furnish and install 30 HP Patterson Pump 3X2 MN Horizontal 1 EA
Split Case
4 Furnish and Install 8" FL Gate Valve 2 EA
5 Furnish and Install 8"x6" FL Eccentric Reducer 1 EA
6 Furnish and Install 6"x3" FL Reducer Expansion Joint 1 EA
7 Furnish and Install 6" FL Adaptor Coupling 1 EA
8 Furnish and Install 6" FL Spool Piece (length to be field verified) 1 EA
9 Furnish and Install 3" FL Reducer Expansion Joint 1 EA
10 Furnish and Install 4"x2" FL Reducer Expansion Joint 1 EA
11 Furnish and Install 8"x4" FL Eccentric Reducer 1 EA
12 Furnish and Install 8" FL Check Valve 1 EA
13 Furnish and Install 8" FL Adaptor Coupling 1 EA
14 Connect to Existing 8" FL 90o Elbow W/Blind Flange 2 EA
15 Furnish and Install 1" Tap, Pressure Guage, Handwheel Ball 1 EA
Valve, ARV and Floor Drainpipe
16 Furnish and Install 30HP VFD 1 EA
17 Electrical/Instrumentation 1 LS
18 Permits and Allowances 1 LS
Western Storage and Repump Potable Fill Line
19 Mobilization 1 LS
20 Furnish and Install 16"x8" Tapping Sleeve and Valve 1 LS
21 Furnish and Install 8" MJ 90o Bend 2 EA
22 Furnish and Install 8" MJ 45o Bend 2 EA
23 Furnish and Install 8" MJ DI Pipe (to be Field Verified) 25 LF
24 Furnish and Install 8" FL DI Pipe (to be Field Verified) 50 LF
25 Furnish and Install 8" FL 90o Bend 2 EA
26 Furnish and Install Pipe Supports & Dome Penetration (By Tank 1 LS
Manufacturer)
TOTAL
NOTES: ANY ITEM SHOWN ON PLANS OR CONTRACT DOCUMENTS NOT SHOWN IN THE ABOVE BID ITEMS IS CONSIDERED INCIDENTAL TO THE
ITEMS IN THE BID AND WILL NOT BE PAID FOR SEPARATELY.
ANY ADDITIONAL WORK REQUIRED TO BID OR COMPLETE THE PROJECT IS THE CONTRACTOR'S RESPONSIBILITY AND SHALL BE AT THE
CONTRACTOR'S EXPENSE.
THE QUANTITIES GIVEN ABOVE ARE USED FOR COMPAIRING BIDS AND ARE NOT GUARANTEED TO BE THE EXACT OR TOTAL QUANTITIES
REQUIRED FOR THE COMPLETION OF THE WORK SHOWN ON THE DRAWINGS AND DESCRIBED IN THE SPECIFICATIONS. INCREASE OR
DECREASES MAY BE MADE OVER OR UNDER THE ABOVE QUANTITIES. CONTRACT UNIT PRICES SHALL APPLY TO SUCH INCREASED OR DECREASED
QUANTITIES. ALL PAYMENTS FOR UNIT PRICE ITEMS WILL BE BASED ON THE MEASURED IN PLACE QUANTITY.
THE CONTRACTOR AGREES THAT HE WILL MAKE NO CLAIM FOR DAMAGES, ANTICIPATED PROFITS, OR OTHERWISE, ON ACCOUNT OF ANY
DIFFERENCE BETWEEN THE AMOUNTS OF WORK ACTUALLY PERFORMED AND MATERIALS ACTUALLY FURNISHED AND THE QUANTITIES
SHOWN ABOVE. THE OWNER WILL NOT PAY FOR OR BE RESPONSIBLE FOR UNUSED MATERIALS WHICH MAY HAVE BEEN ORDERED BY THE
CONTRACTOR IN ACCORDANCE WITH THE ESTIMATED QUANTITIES ABOVE.

Interested contractors must be experienced in providing construction services for projects of a scope
and nature comparable to those described. Use of qualified sub-contractors for specialty work is
acceptable. To be considered, the contractor shall be a licensed Certified General Contractor in
accordance with Florida State law and be familiar with all applicable State of Florida and City of Winter
Garden codes, regulations and laws. Please include a copy of all applicable licenses held by firms or
sub-contractors proposed to perform work.

The undersigned Contractor does hereby declare and stipulate that this UNIT PRICE PROPOSAL is made
in good faith, and that it is made in pursuance of, and subject to all other terms and conditions of the
Instruction to Proposers, and all other documents and plans pertaining to the work to be done, all of
which have been examined by the undersigned.
The required Proposal Guaranty consisting of five (5) percent of the Unit Price Proposal is attached
hereto.
Respectfully submitted,
Proposer
SEAL:
Address
Attest:
Witness:
Individual trading in own name
Individual trading under firm name
Co-partners trading under firm name
Corporation - State of ,
Principal Office
President
(Name) (Address)
Secretary
Treasurer
END - SECTION 00030

SECTION 00100
INSTRUCTION TO PROPOSERS
1. PROPOSER is defined as any individual, firm, corporation or other entity submitting a Proposal
to the OWNER for the work contemplated.
2. All proposers are required to have a representative attend a MANDATORY PRE-PROPOSAL
MEETING. The Mandatory Pre-Proposal Meeting will be conducted at the time and place designated in
Section 00020, Request for Proposal. Proposers who do not have a representative attend the
Mandatory Pre- Proposal Meeting shall be disqualified.
3. Sealed Proposals for accomplishment of the Work as herein specified and shown on the
drawings shall be received at the time and place designated in Section 00020, REQUEST FOR
PROPOSAL.
4. Proposal Form: The Proposal shall be submitted on the form furnished herein. If additional
copies of the form are required, such may be secured from the ENGINEER. The blank spaces shall be
filled in correctly for each item given. The proposer shall state the unit price and total estimated price,
typewritten or written in ink, for which it proposes to do each item of work.
5. Proposal Bond/Guaranty: As the total cost of this Project is anticipated to exceed $500,000.00,
each proposal shall be accompanied by a proposal bond/guaranty of not less than five (5) percent of
the amount of the proposal, which may be a cashier's check or Proposal Bond made payable to the City
of Winter Garden, Florida.
This check or bond guarantees that the proposal will remain in effect for 90 days after the
scheduled proposal opening date, and that, if selected, the proposer will execute said contract within
ten (10) calendar days after being awarded the contract. In case of failure on his/her part to execute
said contract within ten (10) calendar days after being awarded the contract, the check, bond or other
security accompanying the proposal and the money payable thereon, shall become the property of the
City, by forfeit as agreed and liquidated damages.
Any checks submitted to the City for proposal guaranty shall be deposited into the City's bank
account upon receipt. The bonds, or in the case of a cashier's check in the amount of the proposal
guaranty, of all proposers whose proposals are not accepted will be available for return (bond) or
reimbursement (check) by the City within fifteen days after the proposal opening, unless the OWNER
and the ENGINEER are forced into extending this fifteen-day period, due to unforeseen and
unanticipated problems in which case such period will in no way be extended beyond seven additional
days. The OWNER reserves the right to hold the security of the three (3) highest ranked proposers until
the contract is properly executed. In the event the time prior to the return of any monies received by
the City for proposal guaranty exceeds 30 days, the City will include any interest earned with the
reimbursement.
6. Signature on Proposal: The PROPOSER must sign the proposal correctly. If made by an
individual, his or her name and post office address shall be shown. If made by a firm or partnership, the
name and post office address shall be shown. If made by a corporation, the person signing the

proposal shall show the name of the state under the laws of which the corporation was chartered, and
the name and business address of its president, secretary and treasurer. The proposal shall bear the
seal of the corporation attested by the secretary. Anyone signing the proposal as agent shall file with
the legal evidence of the authority to do so.
7. Familiarity with Laws: The PROPOSER is assumed to be familiar with all Federal, State and Local
laws, ordinances, rules and regulations that in any manner affect the work. The PROPOSER shall not be
relieved of responsibility due to ignorance of the law.
8. Addenda: Any addenda issued by the ENGINEER prior to the opening of proposals for the
purpose of changing the intent or content of the conditions, specifications, contract documents, or
drawings, or clarifying the meaning of same, shall be binding in the same way as if written in the
conditions, specifications, and drawings. All addenda shall be made available to PROPOSERS who have
purchased proposal packages from the OWNER, and it is each PROPOSER'S responsibility to check with
the issuing office and immediately secure all addenda before submitting proposals. It is the usual
practice for the Engineer to mail addenda to known PROPOSERS, but it cannot be guaranteed that all
PROPOSERS will receive addenda in this manner. Each PROPOSER shall acknowledge receipt of the
addenda by notation in the space provided on the Proposal Form.
9. Examination of Drawings, Specifications and Site of Work: The PROPOSER is required, before
submitting a proposal, to visit the site of the proposed work and to become familiar with the nature
and extent of the work, any local conditions that may affect the work, and the equipment, materials,
quantities of materials, and labor required. The PROPOSER is also required to examine carefully the
drawings, and specifications, the Form of Agreement, insurance requirements, and to become
accurately informed of conditions and requirements contained herein that may affect the work to be
performed. Neither the ENGINEER nor OWNER assumes any responsibility for proposal errors and
omissions caused by failure of the CONTRACTOR or any subcontractors to fully comply with these
requirements. Complete sets of drawings, specifications and other documents relating to this contract
are available for purchase and inspection. Failure by the PROPOSER to purchase a proposal package
from the office of the ENGINEER prior to proposal submittal shall be deemed a failure by the
PROPOSER to sufficiently familiarize itself with the details of the project and shall result in
disqualification of the PROPOSER.
10. Disqualification of Proposers: No PROPOSER shall submit more than one Proposal, and
reasonable grounds for believing that a PROPOSER is interested in more than one Proposal for the
same work shall cause rejection of all Proposals in which such PROPOSER, or PROPOSERS, are believed
to be interested. Any or all Proposals shall be rejected if there is reason to believe that collusion exists
among the PROPOSERS, and no participants in such collusion shall be considered in future Proposals
for the same work. All PROPOSERS must purchase proposal packages from the office of the OWNER
prior to proposal submittal and have a representative attend the MANDATORY PRE-PROPOSAL
MEETING. The Mandatory Pre-Proposal Meeting will be conducted at the time and place designated in
Section 00020, REQUEST FOR PROPOSAL. Proposers who have not purchased proposal packages from
the office of the OWNER prior to proposal submittal and do not have a representative attend the
Mandatory Pre-Proposal Meeting shall be disqualified.

11. Right to Reject Proposal: Right is reserved to reject any or all Proposals and to waive any
informality or irregularity in any Proposal received. Proposals may be considered irregular and may be
rejected if they show omissions, alteration of form, additions not called for, conditional or
unauthorized alternate proposals, or irregularities of any kind; also if the unit prices, if called for in the
proposal, are obviously unbalanced either in excess of or below reasonable cost analysis values.
Proposals that do not comply with this RFP may be disqualified as unresponsive. Furthermore, this RFP
may be rescinded any time prior to award if the OWNER determines that such RFP is obsolete,
unnecessary, or otherwise no longer in the best interests of the OWNER.
12. Award of Contract: The award of the contract, if it is awarded, will be to the PROPOSER whose
qualifications indicate to the OWNER that the award will be in the best interest of the Project and
whose Proposal shall comply with the requirements of the RFP and Contract Documents. The City does
not bind itself to accept the Proposal with the lowest prices quoted in the Proposals submitted.
Multiple factors shall be considered in weighing the responsibility and responsiveness of the Proposals.
In no case will the award be made until all necessary investigations have been made to determine the
qualifications of the PROPOSER. The OWNER may select any combination of alternates in order to
establish the extent of work and determine the acceptable proposal, if any.
The contract shall be awarded to the most responsive responsible proposer, which said
qualification shall enable the awarding authority of the OWNER to take into consideration the financial
responsibility of the proposer, proven skills, experience, facilities for performing the contract, previous
satisfactory performance, and such other abilities of the PROPOSER as will enable him to perform
efficiently the contract proposal upon, as soon as practicable after the proposal opening. In case of
error in the extension of prices, if unit prices are called for in the Proposal, the unit proposal price shall
govern. The OWNER reserves the right to waive any informality of proposals at his discretion.
13. Execution of the Agreement: The individual, firm, or corporation to which the contract has been
awarded shall sign the Agreement entering into contract with the OWNER, and return it to the OWNER
within (10) days. No contract shall be considered binding upon the OWNER until such has been
properly executed. The Contract awarded shall be substantially in the form contained within this RFP;
provided however, the OWNER reserves the right to make changes to the Contract in the best interest
of the OWNER prior to execution of the Contract.
14. Failure to Execute the Agreement: Failure on the part of the successful PROPOSER to execute
the Agreement within the time stated will be just cause for the annulment of the award and forfeiture
of the Proposal Guaranty. The award may be made to the next acceptable PROPOSER, or the work re-
advertised as the OWNER may elect.
15. Payment and Performance Bond: In accordance with Section 255.05, Florida Statutes, the
successful PROPOSER will be required to furnish a payment and performance bond , executed by a
surety company duly authorized to do business in the State of Florida, and on the approved U.S.
Treasury List of Bonding Companies, in an amount at least equal to 120% of the contract price, as
security for the faithful performance of this contract and as security for the payment of all persons
performing labor and furnishing materials in connection with this contract. In case of default on the
part of the Contractor, all expenses incident to ascertaining and collecting losses under the bond,
including both City costs, shall lie against the bond. Performance and payment bonds shall be written