Construction Service, Renovation/Restoration

NATIONAL PARK COLLEGE
101 College Dr.
Hot Springs National Park, AR 71913
INVITATION FOR BID
BID SOLICITATION DOCUMENT
SOLICITATION INFORMATION
Bid Number: NP-27-0001 Solicitation Issued: June 1, 2026
Description: Dogwood Hall Exterior Renovation
Agency: National Park College
SUBMISSION DEADLINE FOR RESPONSE
Submission Deadline Date: June 12, 2026 Submission Deadline Time: 4:30 p.m., Central Time
Bid Opening Date: June 13, 2026 Bid Opening Time: 9:00 a.m., Central Time
Deliver proposal submissions for this Request for Proposal to National Park College (NPC) on or before the designated
bid opening date and time. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of
Prospective Contractors to submit proposals at the designated location on or before the bid opening date and time.
Proposals received after the designated bid opening date and time may be considered late and may be returned to the
Prospective Contractor without further review. It is not necessary to return "no bids" to National Park College.
DELIVERY OF RESPONSE DOCUMENTS
National Park College
Delivery Address:
Gerald Fisher Bldg, Suite 327
101 College Dr.
Hot Springs National Park, AR 71913
Email: kmarkish@np.edu (Include bid number in subject line)
Delivery providers, USPS, UPS, and FedEx deliver mail to NPC's street address on a schedule determined by
each individual provider. These providers will deliver to NPC based solely on the street address.
Prospective Contractors assume all risk for timely, properly submitted deliveries.
Proposal's Outer Seal outer packaging and properly mark with the solicitation number and prospective contractor's
Packaging: name and return address. If outer packaging of proposal submission is not properly marked, the
package may be opened for bid identification purposes.
AGENCY CONTACT INFORMATION
Agency Buyer: Kurt Markish Buyer's Direct Phone Number: 501-760-4351
Email Address: kmarkish@np.edu Agency's Main Number: 501-760-4222
Agency Website: https://www.np.edu

NP-27-0001 Dogwood Hall Exterior Renovation
ARKANSAS SOVEREIGN IMMUNITY
NON-NEGOTIABLE
SOVEREIGN IMMUNITY:
Language in these terms and conditions, and the terms and conditions of any resulting contract, must not
be construed or deemed as the State's waiver of its right of sovereign immunity. The Contractor agrees
that any claims against the State, whether sounding in tort or in contract, shall be brought before the
Arkansas Claims Commission as provided by Arkansas law and governed accordingly.
GOVERNING LAW AND VENUE:
A. This contract shall be governed by and construed in accordance with the Laws of the State of
Arkansas. Exclusive venue arising under this Contract is Pulaski County, Arkansas.
B. Any legislation that may be enacted subsequent to the date of this Contract, which may cause all or
any part of the Contract to be in conflict with the laws of the State of Arkansas, will be given proper
consideration if and when this contract is renewed or extended. At such time, the parties agree that
the Contract shall be amended to comply with any applicable laws in effect.
C. Under Arkansas law, the release of public records is governed by the Arkansas Freedom of
Information Act found at Section 25-19-101 et. seq. of the Arkansas Code Annotated.
INDEMNITY:
The Contractor shall be fully liable for the actions of its agents, employees, partners, and assigns and
shall fully indemnify, defend, and hold harmless the Agency, department, and their officers, agents, and
employees from third party suits, actions, damages, and costs of every name and description, including
attorney's fees to the extent arising from or relating to personal injury and damage to real or personal
property, caused in whole or in part by the negligence or willful misconduct of Contractor, its agents,
employees, partners, or assigns.
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NP-27-0001 Dogwood Hall Exterior Renovation
SECTION 1 - INFORMATION AND INSTRUCTIONS
1.1 INTRODUCTION
National Park College (Agency, NPC) seeks a responsive, responsible contractor (contractor, vendor) to
repair and renovate the exterior of the Dogwood Hall student housing building. Dogwood Hall is located
on the NPC campus at 184 Mid America Blvd, Hot Springs, AR.
.
1.2 TYPE OF CONTRACT
A. As a result of this IFB, the Agency intends to award a contract to a single Contractor.
B. The anticipated starting date for any resulting contract is approximately July 18, 2026 except that the
actual contract and/or project start date may be adjusted unilaterally by the Agency for up to three (3)
calendar months. By submitting a signed proposal in response to the IFB, the Prospective Contractor
represents and warrants that it will honor its proposal as being held open as irrevocable for this
period.
1.3 DEFINITION OF TERMS
A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same
meanings herein.
B. "Prospective Contractor" means a responsible offeror who submits a proposal in response to this
Solicitation.
C. The terms "Request for Proposal," "RFP," and "Solicitation" are used synonymously in this document.
D. "Requirement" means a term, condition, provision, deliverable, Specification, or a combination
thereof, that is obligated under the Solicitation, resulting contract, or both.
E. "Responsive Proposal" means a proposal submitted in response to this Solicitation that conforms in
all material respects to this RFP.
F. "Shall" and "must" mean the imperative and are used to identify Requirements.
G. "Specification" means any technical or purchase description or other description of the physical or
functional characteristics, or of the nature, of a commodity or service. "Specification" may include a
description of any Requirement for inspecting, testing, or preparing a commodity or service for
delivery.
H. "State" means the State of Arkansas. When the term "State" is used herein to reference any
obligation of the State under a contract that results from this Solicitation, that obligation is limited to
the Department using such a contract.
I. "OSP" means the Arkansas Office of State Procurement.
1.4 SOLICITATION SCHEDULE
For informational purposes, a Solicitation Schedule is provided below; however, dates listed and noted
with an asterisk (*) are anticipated dates only and are subject to change at the discretion of the Agency.
TABLE A: TENTATIVE SOLICITATION SCHEDULE
ACTIVITY DATE
IFB Release to Prospective Contractors June 1, 2026
Mandatory Site Visit June 8, 2026 - 2:00 PM (Central)
Contractor Response Due Date June 12, 2026
Evaluation Completed* June 15, 2026
Post Anticipation to Award* June 15, 2026
ALC Review* July 17, 2026
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Official Contract Start July 18, 2026
*Dates are approximate
1.5 CLARIFICATION OF SOLICITATION
A. Clarifications shall be completed during Mandatory Site Visit.
B. Submit questions requesting clarification of information contained in this Solicitation via email to the
Agency Contact listed on page 1 of this solicitation.
C. A Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the
Prospective Contractor from submitting a compliant, Responsive Proposal. Prospective Contractors
should note that it is the responsibility of the Prospective Contractor to seek resolution of all such
issues, including those relating to the terms and conditions of the contract, prior to the submission of
a proposal.
D. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to
the proposal opening.
E. An oral statement by the Department will not be part of any contract resulting from this Solicitation
and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless
it is reduced to writing and expressly adopted by the Department.
F. Only an addendum written and authorized by the Agency will modify the Solicitation.
1.6 RESPONSE DOCUMENTS
A. Original Proposal Response
1. The following items are proposal submission requirements and shall be submitted either as a
hardcopy (1 copy - No staples or permanent binding), digitally (USB thumb drive or CD) or via
email to the Agency Contact listed on page 1 of this solicitation.
a. Original signed Proposal Signature Page contained in this solicitation. Signature may be ink
or digital.
b. One original copy of your Pricing Proposal in response to the SECTION 2 - SCOPE section
of this solicitation.
i. Pricing must be proposed in U.S. dollars and cents.
ii. Quantities stated in this solicitation are estimates only and are not guaranteed.
Prospective Contractor must submit unit price on the estimated quantity and unit of
measure specified.
* The Agency may order more or less than the estimated quantity on term contracts,
and the Contractor shall sell to the Agency quantities ordered at no more than the
submitted price.
iii. If pricing documents do not allow for accurate pricing, Prospective Contractor(s) should
note this in their response.
iv. Prices must be firm offers. Pricing shall include ALL costs and expenses, excluding state
or local sales tax. Trade discounts should be deducted from the unit price and the net
price should be shown in the Pricing Response
c. Copy of your Insurance and contractor license(s).
d. Copy of Prospective Contractor's Equal Opportunity Policy.
i. Pursuant to Arkansas Code Annotated 19-60-104, OSP requires a Prospective
Contractor bidding on a state contract to submit a copy of the Prospective Contractor's
Equal Opportunity (EO) Policy.
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NP-27-0001 Dogwood Hall Exterior Renovation
ii. Prospective Contractors not required by law to have an EO Policy must submit a written
statement to that effect.
2. Prospective Contractors should not include any other documents or ancillary information, such
as a cover letter or promotional/marketing information.
B. Additional copies
* If the Agency requests additional copies of the proposal, the copies must be delivered within the
timeframe specified in the request.
C. Prospective Contractors should not alter language in Solicitation document(s) provided by the
Agency.
D. Prospective Contractor's proposals cannot be altered or amended after the proposal opening except
as permitted by law or rule.
E. Prospective Contractors may submit multiple proposals.
SECTION 2 - SCOPE
2.1 SCOPE SUMMARY
National Park College (Agency, NPC) seeks a responsive, responsible contractor (contractor, vendor) to
repair and renovate the exterior of the Dogwood Hall student housing building. Dogwood Hall is located
on the NPC campus at 184 Mid America Blvd, Hot Springs, AR.
2.2 MANDATORY SITE VISIT
A Mandatory Site Visit shall be held at the Dogwood Hall student housing building on June 8, 2026, at
2:00 PM (Central). Interested Contractor shall visit site to become familiar with existing conditions PRIOR
to bidding on project. A maximum of four (4) representatives for an interested Contractor during the site
visit. Bring discrepancies or questions to the attention of NPC during the site visit. Interested Contractors
who do NOT participate in the Mandatory Site Visit shall be deemed ineligible to bid on the project.
2.3 CONTRACTOR REPONSIBILITIES/OBJECTIVES
Selected contractor shall:
A. Field verify all dimensions PRIOR to fabrication and installation.
B. Investigate all existing siding/hardiboard, replace any and all loose siding.
C. Nail down and secure all siding
D. Prep and paint all siding
E. Prep and paint all trim at doors and windows
F. Siding, trim and window paint to match Redbud Hall
Selected contractor shall complete work in accordance with the A1.0 specifications document included
with this solicitation as well as applicable Arkansas law requirements.
2.4 SPECIFICATIONS
Specifications below are a reiteration of those listed in A1.0 renovations document dated 05-13-2026.
Lumber
Materials: All materials, unless otherwise specifically approved in advance by the Architect, shall meet or
exceed the following:
ITEM DESCRIPTION
Plates Pressure-treated Southern Pine
(in contact with concrete or masonry)
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NP-27-0001 Dogwood Hall Exterior Renovation
ITEM DESCRIPTION
Studs and headers Southern Pine #2 KD or Spruce #1
All other framing members Southern Pine #2 KD
Plywood - concealed decking C-D with exterior glue, group 4 30/12
Plywood - interior finish A-B with one side sanded
Cementitious fiber board HYPERLINK
"https://www.jameshardie.com/products/hardieplank-lap-
siding" HardiePlank Lap Siding. Embossed with 1 1/2" trim.
Pressure-treated wood Wolman CCA preservative by the
Koppers Co. Pressure impregnated in
accordance with AWPA Standard (or approved equal)
Steel hardware ASTM 47 and A36 (use galvanized at exterior locations)
Machine bolts ASTM A307
Lag bolts Federal Spec. FF-B-561
Nails Common (except as noted), Federal Spec.
FF-N-1-1 (use galvanized at exterior locations)
Painting
Materials: Design is based on use of paint products manufactured by Sherwin-Williams Company. Equal
products by Benjamin Moore, Farrell Calhoun and Pittsburg Paints will be acceptable when approved by
the Architect.
Surface Preparation:
Preparation of wood surfaces
a. Clean all wood surfaces until they are free from dirt, oil, and all other foreign substance.
b. Smooth all finished wood surfaces exposed to view, using wood filler (if required) and the proper
sandpaper. Where so required, use varying degrees of coarseness in sandpaper to produce a
uniformly smooth and unmarred wood surface.
c. Unless specifically approved by the Architect, do not proceed with painting of wood surfaces until
the moisture content of the wood is 12% or less as measured by a moisture-meter approved by
the Architect.
d. Ensure the siding is clean and free of dirt, mildew, and debris.
e. Repair damaged areas and caulk seams or gaps as needed.
f. Use a high-quality primer specifically designed for fiber cement siding.
g. Apply two coats (2) 100% acrylic exterior paint using a brush, roller, or sprayer, following the
manufacturer's guidelines.
2.5 PERFORMANCE STANDARDS
A. State law requires that qualifying contracts for services include Performance Standards for
measuring the overall quality of services that a Contractor shall provide.
B. The Agency shall state Performance Standards prior to contract award, prior to the commencement
of services, or at times throughout the contract duration. Performance Standards identifies expected
deliverables, performance measures, or outcomes; and defines the acceptable standards.
C. Performance Standards shall not be amended unless they are agreed to in writing and signed by the
parties.
D. Failure to meet the minimum Performance Standards as specified will result in the assessment of
damages.
E. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or
respond to the insufficiency. The State has the right to waive damages if it determines there were
extenuating factors beyond the control of the Contractor that hindered the performance of services. In
these instances, the State has final determination of the performance acceptability.
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F. Should any compensation be owed to the Agency due to the assessment of damages, Contractor
shall follow the direction of the Agency regarding the required compensation process.
SECTION 3 - SUBMISSION REQUIREMENTS
3.1 RESPONSE SUBMISSION
Potential Contractor shall submit response to the following:
A. Firm pricing for job described in SECTION 2 - SCOPE and reviewed during mandatory site visit.
B. Lead time to begin project and completion of project from time of contract award
C. Copy of Contractor's Insurance
D. Copy of Contractor's Contractor License(s)
SECTION 4 - SELECTION PROCESS
4.1 SELECTION PROCESS
A. Award is expected to be made to the responsive and responsible Prospective Contractor determined
to have lowest pricing submitted with acceptable lead time.
B. If the Agency so chooses, negotiations may be conducted with the lowest priced responsive and
responsible Prospective Contractor if:
1. All bids received from responsive and responsible bidders exceed available funding or do not
meet the full needs of the Agency; or
2. It appears that additional savings to the Agency may result from negotiation.
C. If negotiations fail to result in a contract, the Agency may negotiate with the next-lowest priced,
responsive and responsible Prospective Contractor.
1. The negotiation process may be repeated until an acceptable contract is negotiated, or until such
time the Agency determines negotiations are no longer in the best interest of the State.
2. Negotiations are conducted at the sole discretion of the Agency.
D. Once the anticipated awardee has been determined, the anticipated award will be posted to OSP
website, generally for a period of seven (7) days prior to the issuance of a contract. The postings are
anticipated awards only, subject to protest.
E. A contract is not effective prior to final award being made by the State; some contracts may be
subject to Legislative review prior to final award.
SECTION 5 - SOLICITATON TERMS AND CONDITIONS
5.1 ACCEPTANCE OF REQUIREMENTS
A. A Prospective Contractor's past performance with the State may be used to determine if the
Prospective Contractor is responsible (19 CAR 1-401).
1. Proposals submitted by Prospective Contractors determined to be non-responsible will be
rejected.
B. A single Prospective Contractor must be identified as the prime contractor.
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2. The prime Contractor shall be responsible for the resulting contract and jointly and severally
liable with any of its subcontractors, affiliates, or agents to the State for the performance thereof.
C. By submission of a proposal, the Prospective Contractor represents and warrants:
3. That the prices in the proposal have been arrived at independently, without any collusion with
another competing Prospective Contractor.
a. Collusion violates Arkansas Procurement Law and can lead to suspension, debarment, and
can be referred to the Attorney General's officer for investigation and appropriate legal action
(Arkansas Code Annotated 19-61-403 and 19-61-702).
4. That the Prospective Contractor has not retained a person to solicit or secure the resulting
contract upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, except for retention of bona fide employees or bona fide established commercial
selling agencies maintained by the Prospective Contractor for the purpose of securing business.
D. Prospective Contractor should not discuss the Solicitation or proposal response, issue statements or
comments, or provide interviews to public media during the Solicitation and award process.
E. Qualifications and services must meet or exceed the required Specifications as set forth in the
Solicitation.
F. The State will not pay costs incurred in the preparation of a proposal and/or for time used for mandatory
site visit.
5.2 GENERAL TERMS AND CONDITIONS
A. The Contractor must be registered as a vendor with NPC to receive payment.
B. All payments to the Contractor under a resulting contract shall be made exclusively through ACH
(Automated Clearing House) direct deposit or the State's authorized VISA Procurement Card
(p-card).
1. The Contractor shall provide the necessary banking information, including account number,
routing number, and any other details required to facilitate ACH direct deposits.
2. The Contractor shall be responsible for ensuring that the provided banking information is
accurate and up to date. Any delays or errors in payment caused by incorrect or outdated
information provided by the Contractor shall not be the responsibility of the Department.
3. The Department will process payments according to the agreed payment schedule, and all
payments made via ACH direct deposit shall be considered as duly received upon successful
transmission to the Contractor's designated bank account.
C. The Contractor should be able to accept the State's p-card as a method of payment. Price changes
or additional fee(s) must not be levied against the State when accepting the p-card as a form of
payment.
D. Pursuant to Arkansas State Procurement Law, the Contractor shall certify that, unless they offer to
provide the goods or services for at least twenty percent (20%) less than the lowest certifying
Prospective Contractor:
1. They are not engaged in and shall not, during the aggregate term of the resulting contract,
engage in a boycott of Israel (Arkansas Code Annotated 25-1-503),
2. They are not engaged in and shall not, during the aggregate term of the resulting contract,
engage in a boycott of an Energy, Fossil Fuel, Firearms, or Ammunition Industry (Arkansas Code
Annotated 25-1-1102).
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E. Pursuant to Arkansas Procurement Law, the Contractor shall certify that the Contractor does not
knowingly employ or contract with illegal immigrants and that the Contractor shall not knowingly
employ or contract with illegal immigrants during the aggregate term of any contract with the State or
any of its departments, institutions, or political subdivisions (Arkansas Code Annotated 19-60-105).
F. Specifications, drawings, technical information, dies, cuts, negatives, positives, data, other such item
furnished by the State to the Contractor, or a combination thereof hereunder or in contemplation
hereof or developed by the Contractor for use hereunder shall:
1. Remain property of the State.
2. Be kept confidential as permitted or required by law.
3. Be used only as expressly authorized.
4. Be returned at the Contractor's expense to the F.O.B. destination point provided by the State, as
requested by the State.
a. The Contractor shall properly identify items being returned.
G. The Contractor shall invoice the State as required by the Department and should not invoice the
State in advance of delivery and acceptance of any goods or services (Arkansas Code Annotated
19-4-1206).
1. The Contractor should invoice the agency by an itemized list of charges. The Department's
purchase order number and/or the contract number should be referenced on each invoice.
2. Payment will be made in accordance with applicable State of Arkansas accounting procedures
upon acceptance of goods and services by the Department.
3. Payment will be made only after the Contractor has successfully satisfied the Department as to
the reliability and effectiveness of the goods or services purchased as a whole.
H. The Prospective Contractor shall certify that they are not a company owned in whole or with a
majority ownership by the government of the People's Republic of China (a "Scrutinized Company")
and that they do not and shall not during the aggregate term of the resulting contract employ a
Scrutinized Company as a contractor (Arkansas Code Annotated 25-1-1203).
I. This RFP incorporates all terms of the Services Contract (SRV-1) Fillable Form (found here).
1. A Prospective Contractor's proposal may be rejected if a Prospective Contractor takes exception
to any terms, conditions, or Requirements in this RFP.
J. The Prospective Contractor agrees and shall adhere to all terms, conditions, and Requirements if
selected as the Contractor.
1. Items may only be modified if the legal requirement is satisfied and approved by the State during
Discussions.
K. Pursuant to Arkansas State Procurement Law, the Contractor shall in all other respects comply with
the laws, rules, and executive orders of the state that apply to the Contractor's performance under a
resulting contract.
5.3 TECHNOLOGY ACCESS
A. When procuring a technology product or when soliciting the development of such a product, the State
of Arkansas is required to comply with the provisions of Arkansas Code Annotated 25-26-201 et
seq., as amended by Act 308 of 2013, which expresses the policy of the State to provide individuals
who are blind or visually impaired with access to information technology purchased in whole or in part
with state funds. The Contractor expressly acknowledges and agrees that state funds may not be
expended in connection with the purchase of information technology unless that technology meets
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the statutory Requirements found in 36 C.F.R. 1194.21, as it existed on January 1, 2019 (software
applications and operating ICSs) and 36 C.F.R. 1194.22, as it existed on January 1, 2019 (web-
based intranet and internet information and applications), in accordance with the State of Arkansas
technology policy standards relating to accessibility by persons with visual impairments.
B. Accordingly, the Contractor expressly represents and warrants to the State of Arkansas through the
procurement process by submission of a Voluntary Product Accessibility Template (VPAT) for 36
C.F.R. 1194.21, as it existed on January 1, 2019 (software applications and operating ICSs) and 36
C.F.R. 1194.22, that the technology provided to the State for purchase is capable, either by virtue of
features included within the technology, or because it is readily adaptable by use with other
technology, of:
1. Providing, to the extent required by Arkansas Code Annotated 25-26-201 et seq., as amended
by Act 308 of 2013, equivalent access for effective use by both visual and non-visual means.
2. Presenting information, including prompts used for interactive communications, in formats
intended for non-visual use.
3. After being made accessible, integrating into networks for obtaining, retrieving, and disseminating
information used by individuals who are not blind or visually impaired.
4. Providing effective, interactive control and use of the technology, including without limitation the
operating system, software applications, and format of the data presented is readily achievable by
nonvisual means.
5. Being compatible with information technology used by other individuals with whom the blind or
visually impaired individuals interact.
6. Integrating into networks used to share communications among employees, program participants,
and the public.
7. Providing the capability of equivalent access by nonvisual means to telecommunications or other
interconnected network services used by persons who are not blind or visually impaired.
C. State agencies cannot claim a product as a whole is not reasonably available because no product in
the marketplace meets all the standards. Agencies must evaluate products to determine which product
best meets the standards. If an agency purchases a product that does not best meet the standards,
the agency must provide written documentation supporting the selection of a different product,
including any required reasonable accommodations.
D. For purposes of this section, the phrase "equivalent access" means a substantially similar ability to
communicate with, or make use of, the technology, either directly, by features incorporated within the
technology, or by other reasonable means such as assistive devices or services which would
constitute reasonable accommodations under the Americans with Disabilities Act or similar state and
federal laws. Examples of methods by which equivalent access may be provided include, but are not
limited to, keyboard alternatives to mouse commands or other means of navigating graphical displays,
and customizable display appearance. As provided in Arkansas Code Annotated 25-26-201 et seq.,
as amended by Act 308 of 2013, if equivalent access is not reasonably available, then individuals who
are blind or visually impaired shall be provided a reasonable accommodation as defined in 42 U.S.C.
12111(9), as it existed on January 1, 2019.
E. If the information manipulated or presented by the product is inherently visual in nature, so that its
meaning cannot be conveyed non-visually, these specifications do not prohibit the purchase or use of
an information technology product that does not meet these standards.
F. The proposed commodities, services, or both must comply with the State's shared Technical
Architecture Program which is a set of policies and standards that can found here. Only those
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