Construction, Program and Fire Management Services

Agency:	Nassau University Medical Center
State:	New York
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Jul 16, 2026
Due Date:	Aug 11, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

NASSAU HEALTH CARE CORPORATION

(a/k/a the NuHealth System)

REQUEST FOR PROPOSAL (RFP) FOR

CONSTRUCTION, PROGRAM, AND FIRE MANAGEMENT SERVICES

REQUEST FOR PROPOSAL #: [RFP 10-2026]

Introduction

Nassau Health Care Corporation (“NHCC”) has embarked on a comprehensive program of

construction and is requesting proposals from firms qualified to provide program and construction

management services at Nassau University Medical Center (“NUMC”) located at 2201 Hempstead

Turnpike, East Meadow, NY 11554, as well as related facility infrastructure at A. Holly Patterson

Extended Care Facility (“AHP”) and other associated facilities.

The Construction Program encompasses a comprehensive multi-site capital improvement portfolio

valued at approximately $70 million in the first year and $50 million per year in subsequent years.

Key initiatives include major mechanical infrastructure replacements (chillers, boilers, and water

mains), critical clinical suite modernizations (CPEP, Dialysis, and OR suites), comprehensive site

facility upgrades (elevators, fire safety, and roadway networks), and campus-wide environmental

abatement.

The selected firm will play a pivotal role in supporting and helping build NHCC's newly formed

Project Management Office (PMO). To successfully deliver this capital portfolio concurrently

through December 2032 while embedding robust organizational governance within the PMO

structure, the selected firm is anticipated to provide a dedicated on-site team of full-time personnel,

including a Senior Program/Project Manager, an MEP Manager(s), Inspector(s), and a Project

Clerk.

Proposal Requirements

Proposals must comply with all instructions outlined in this RFP. Submissions that are incomplete

or fail to meet the specified requirements may be rejected without review.

Communication Guidelines

All written communications regarding this RFP - including email correspondence - must clearly

reference the RFP title and number in the subject line to ensure proper handling.

Contacts and Submission

Nassau Health Care Corporation

Department of Legal Affairs

2201 Hempstead Turnpike, East Meadow, NY 11554

RFPSubmissions@numc.edu

Anticipated Schedule*

o Issue RFP

o Deadline for Questions

o Proposals Due

o Interviews, if Required

July 16th, 2026

July 28th, 2026

August 11th, 2026 at 4pm

To Be Determined

* Dates indicated above are subject to change at the sole discretion of Nassau Health Care Corporation.

I. GENERAL INFORMATION

SCHEDULE A

A. Background

Nassau Health Care Corporation (“NHCC”), also known as the NuHealth System, is a New York

State public benefit corporation established under the Public Authorities Law. NHCC operates:

• Nassau University Medical Center (NUMC): A 530-bed tertiary care teaching hospital.

• A. Holly Patterson Extended Care Facility (AHP): A 589-bed skilled nursing facility.

• Community Health Practices (CHP): Operated in partnership with Long Island FQHC, Inc.,

a non-profit, consumer-driven organization serving the region’s most vulnerable

populations.

NHCC is committed to delivering high-quality care, advancing medical education, and serving as

the safety-net health system for Nassau County residents.

Nassau University Medical Center (NUMC): Founded in 1935, NUMC is the County’s primary

source of advanced medical care. Its 19-story tower houses the region’s premier Level I Trauma

Center and serves as a hub for medical education through affiliations with the New York Institute of

Technology College of Osteopathic Medicine, the New York College of Pediatric Medicine, the

American University of the Caribbean School of Medicine, and the Donald and Barbara Zucker

School of Medicine at Hofstra/Northwell.

A. Holly Patterson Extended Care Facility (AHP): Nationally recognized as a model for skilled

nursing services, AHP provides innovative, patient-centered care that addresses residents’ physical,

emotional, and social needs in a supportive, healing environment.

II. SERVICES SPECIFICATIONS

A. Scope of Work

1. Purpose and Overview

NHCC is in the process of planning, design, and construction of various capital projects and

desires to retain a qualified Program Manager/Construction Manager ("PM/CM") to manage the

delivery of the multi-site Construction Program. It is anticipated that the Construction Program

will be completed by December 2032, with multiple projects being performed concurrently

across Nassau University Medical Center (NUMC), A. Holly Patterson Extended Care Facility

(AHP), and assigned Community Health Facilities.

The Construction Program is expected to cost approximately $70 million in the first year and

$50 million over subsequent years. NHCC requires the PM/CM to provide comprehensive

consulting, pre-construction, construction, and post-construction phase services to oversee and

safely deliver these combined portfolios.

NHCC demands that all projects be actively managed to:

o Minimize adverse impacts to the ongoing, continuous, and 24/7/365 operational clinical use

of all healthcare and extended care facilities to the greatest extent practicable.

o Minimize construction change orders and claims.

o Promote NHCC's fiscal interests by optimizing operational and environmental efficiencies

across its facility networks.

o Interim Fire Safety Management: Nassau Health Care Corporation also seeks a firm to

provide specialized fire and life safety management services across the NUMC and AHP

campuses in strict accordance with the comprehensive Scope of Work outlined in Exhibit

"FS" of this RFP.

2. Capital Project Portfolio & Dedicated Field Staffing

To successfully manage, support, and execute this concurrent capital development lifecycle through

December 2032, the selected PM/CM firm is required to maintain a dedicated, competent on-site

field staff consisting of a minimum of: one (1) Senior Program/Project Manager, one (1) MEP

Manager, and one (1) Project Clerk.

The specific capital project workloads across NHCC facility properties that this team will manage

include, but are not limited to:

o Major Mechanical & MEP Infrastructure Upgrades: Boiler Replacement, Chiller

Replacement, ED Chiller Replacement (175 Ton), OR Chiller Replacement (100 Ton),

Domestic Water Main Replacement, Fire Pump Main installation, HVAC Upgrades (S-

Building), Reverse Osmosis (RO) System Installation, and Elevator Modernizations

(including Elevator Room A/V & Ventilation).

o Specialized Clinical, Surgical, & Safety Modernizations: CPEP Lab construction, Dialysis

Lab construction, OR Air Handler Replacement, OR Lighting Upgrades, Sterile Epoxy

Floor Coatings Upgrades, and facility-wide Nurse Call Station Upgrades.

o Life Safety, Civil, & Environmental Campus Works: Campus-wide Environmental

Abatement (Lead & Asbestos), Fire Alarm Upgrades, Fire Suppression Upgrades, CCTV

Camera Upgrades, Helipad Upgrades and Enhancements, Roadway Upgrades, Sidewalks

Upgrades, Catch Basin Repairs, Sewer Repairs, Roof & Storm Water Upgrades, and

Complete Demolition of Unserviceable Buildings.

o Facility Planning & Institutional Assessments: Campus-wide Building Inventory

Identification & Conditions Assessments, Resident Housing Needs Assessments, and Space

Planning.

o The specific services to be performed by the selected PM/CM firm are broken down into the

following functional areas across all designated NHCC facility properties:

3. Core Management Lifecycle Activities

The specific management services to be performed by the dedicated field staff are broken down into

the following functional areas across all designated NHCC facility properties to fulfill the

requirements of the project portfolio listed above:

• Planning Services: Review the premises and proposed capital improvement plans across all

sites to develop a unified written Program Execution Plan (PEP). The PEP must outline

construction scope, structural budgets, and master logic timelines with stringent

consideration given to safety, active infection control barriers, and the continuous delivery

of patient care.

• Budgeting & Fiscal Controls: Review existing construction cost estimates and establish

project budgets alongside an aggregate program budget. As individual projects progress

across NUMC, AHP, and community locations, the PM/CM will dynamically update cost

accounts to prevent budget overruns and issue corrective alignment strategies when

necessary.

• Pre-Construction Estimates: Prepare two (2) detailed independent construction cost

estimates based on strict quantity take-offs at the 50% Construction Documents (CD) and

100% CD stages for each bid package. The PM/CM will formally reconcile these estimates

with the independent records prepared by the project Architects.

• Program Scheduling: Develop and maintain a master (phase/milestone) Critical Path

Method (CPM) Program Schedule utilizing Primavera P6 (or equivalent) software. Integrate

all contracted constructors' logic networks to monitor concurrent progress, conduct ongoing

delay analyses, and track recovery schedules.

• Cash Flow Forecasting: Formulate and monitor comprehensive cash flow forecast models

for each active project asset and the overall capital program. Projections will be structurally

updated whenever changes alter forecasted milestones or state/federal aid tracking

categories.

• Meeting Administration: Schedule, organize, and lead design coordination,

constructability alignment, and progress review sessions with NHCC project administrators,

technical consultants, and multi-site facility stakeholders. The PM/CM is responsible for

compiling and distributing clear agendas and detailed meeting summaries.

• Project Labor Agreement (PLA) Services: Conduct a formal Project Labor Agreement

(PLA) feasibility assessment to determine if executing a multi-trade project agreement

serves the best economic and logistical interests of NHCC. If viable, lead collective

negotiations with local construction trade unions on behalf of NHCC.

• Construction Document & Constructability Review: Execute thorough constructability,

clarity, and completeness evaluations of design bid packages at both the 50% CD and 100%

CD benchmarks. Collaborate with design professionals to verify that Division 1 (front-end)

parameters cleanly establish boundaries preventing security or healthcare delivery

disruptions.

• Program Administration: Oversee and legally protect NHCC’s contractual interests across

all active architectural, engineering, and construction contracts. This includes assessing

progress data, evaluating change requests, monitoring deliverables, coordinating the

placement of NHCC-furnished equipment, and dedicating full-time, on-site personnel.

• Progress Monitoring: Recognizing that NHCC facilities contain 24/7/365 acute care and

extended nursing environments, closely monitor potentially disruptive tasks. Generate

written daily field reports paired with explicit photographic logs tracking local labor forces,

equipment utilization, and hidden or disputed conditions.

• Information Management: Deploy and manage a centralized, secure web-based project

management information system to log submittals, RFIs, change order packages, and design

changes. Securely store and organize all digital and physical documents for a mandatory

retention period of at least six (6) years post-closeout.

• Payment Administration: Audit and cross-verify all contractor schedules of values, regular

invoices, and formal payment applications against verified physical field progress. Ensure

final recommendations to NHCC accounting office’s accurately represent that quality

standards have been fully met.

• Change Management: Evaluate all supplementary bullet packages prior to issuance, map

cost variables, and issue written recommendations delineating the necessity of variations.

Track design errors or omissions independently to safeguard NHCC from unfair financial

liabilities.

• Monthly Reports: Compile and deliver structured monthly progress portfolios to NHCC

leadership by the 10th of each calendar month. Portfolios must include an Executive

Summary, financial variances, budget analysis metrics, log tracking for deficient items, and

schedule milestone health checks.

• Quality Assurance & Closeout: Enforce a rigorous Quality Assurance Program containing

third-party technical testing and controlled inspections. Direct the identification and prompt

correction of architectural punch lists, compile operational and maintenance (O&M)

manuals, gather warranties, and secure necessary Temporary Certificates of Occupancy.

• Procurement Services & A/E Solicitations: Support NHCC's Legal and Purchasing

departments in drafting, advertising, and evaluating Requests for Proposals (RFPs) and

sealed bid packages for both design professionals (A/E) and construction contractors. The

PM/CM shall establish a standardized, streamlined procurement template library (including

scopes of work, qualification matrices, and evaluation scorecards) to accelerate award

timelines. Responsibilities include coordinating pre-bid site walk-throughs, managing the

RFI/addenda clarification process, tabulating competitive proposals, performing

comprehensive commercial bidder responsibility reviews, and advising on optimal phased

procurement or long-lead equipment pre-purchasing strategies to mitigate supply chain

delays.

• Expedited Constructability & Design Coordination Reviews: Execute thorough

constructability, clarity, inter-disciplinary coordination, and completeness evaluations of

design bid packages at the 50% CD and 100% CD benchmarks. The PM/CM must

proactively identify design gaps, spatial conflicts, or ambiguous specifications before

packages are released to the market, minimizing future bidder RFIs and preventing post-

award change orders. Collaborate directly with design professionals to verify that Division 1

(front-end) parameters cleanly establish site logistics, execution sequencing, and boundaries

that prevent clinical or security disruptions.

• Market Outreach & Bid Aggregation: To ensure robust competitive bidding and efficient

project scheduling, the PM/CM shall actively manage local market outreach to cultivate a

strong network of qualified contractors, subcontractors, and New York State certified

M/WBE and SDVOB firms. The PM/CM will conduct pre-solicitation informational

sessions to generate market interest, pre-screen capabilities, and align bidding timelines with

local subcontractor availability, thereby preventing low bidder turnout or inflated "risk-

premium" pricing.

III. MINIMUM QUALIFICATIONS

The Proposer must demonstrate:

a. Minimum five (5) years of experience providing professional Program Management and/or

Construction Management (PM/CM) services.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Solicitation:	Construction, Program and Fire Management Services
Title:	7/16/26
Solicitation Type:	8/11/26
Status:

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also