2027 001 Construction of Yamacraw Restroom Facility

Spalding County Board of Commissioners
2027-001 Request for Proposal for Construction of
Yamacraw Restroom Facility
Spalding County Government, a vibrant and progressive public entity, is seeking proposals from a contractor
for the installation of a restroom facility in Spalding County.
Our vision is to maintain the rural character of our community while promoting balanced growth. We aim
to achieve this through the continued development of industrial, manufacturing, commercial, and residential
spaces that harmonize with our natural, eco-green friendly landscape. We believe that the right engineering
partners can help us realize this vision by bringing innovative solutions, technical proficiency, and a deep
understanding of our community's unique needs and environmental considerations.
A. Responses to this solicitation are due no later than 3:00 p.m. ET on Tuesday July 7, 2026. Sealed
responses are due to Mitzy Campbell, Procurement Director, PO Box 1087, Griffin, Georgia 30224 by mail
or courier or in person at 119 E Solomon Street, Griffin, GA 30223. Spalding County is not responsible for
bids not being delivered due to delivery and/ or postal services. Upon receipt of proposals, a review
team will evaluate the proposals and recommend to the Board of Commissioners the top-ranked firm or
firms for an interview. Attendance at the pre-bid site visit on June 15, 2026 starting at 10:00 AM and
lasting until 11:00 AM will be mandatory to bid.
The complete RFP document is available for review at the Spalding County website (https://
www.spaldingcounty.com) or the Georgia Procurement Registry website at (https://ssl.doas.state.ga.us/gpr/).
Legal ad to run a total of four (4) weeks.
Please run the attached legal ad for the following dates:
Saturday, June 06, 2026
Saturday June 13, 2026
Saturday, June 20, 2026
Saturday, June 27, 2026
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II. Purpose
Spalding County Board of Commissioners ("County") is soliciting proposals from qualified bidders to provide
construction of a restroom facility at Yamacraw Road Park for Spalding County, Georgia. Spalding County
reserves the right to offer multiple bidders for designated projects and/or tasks within the same bid request.
III. Instructions to Respondents
A. All responses to this Request for Proposal/Qualifications shall be sent to:
Spalding County Board of Commissioners
Attn: Procurement Director
119 E. Solomon Street
Griffin, Georgia 30223
B. Please place one (1) original and three (3) copies of your response in a sealed envelope and clearly
labeled in the lower left corner "Solicitation No. SP2027-001 Request for Proposal for
Construction of Yamacraw Restroom Facility, Tuesday, July 7, 2026." No faxed, emailed, or
telephone statements will be accepted.
C. All responses must be received by July 7 at 3:00 p.m. ET, at which time they will be opened. It is the
responsibility of the respondent to ensure that the RFP/Q is received by Spalding County by the date
and time specified above. Late responses will be returned to the respondent unopened. To ensure a
fair review and selection process, firms submitting proposals are specifically requested not to make
other contacts with Spalding County staff regarding this request.
D. Any questions regarding this Request for Proposal shall be in writing by email to
mcampbell@spaldingcounty.com. No questions shall be received after 5:00 p.m. ET, Saturday,
June 20, 2026. Responses will be provided in an addendum by 5:00 p.m. ET, Friday, June 26,
2026. No other County Staff or officials associated with this project should be contacted regarding
this RFP. DOING SO, MAY RESULT IN DISQUALIFICATION.
E. All addenda, notices, additional information, etc. will be posted to Spalding County's
website at www.spaldingcounty.com under the Purchasing Departments bid opportunities.
F.
G. Bid should refer directly to project plans for Yamacraw Restroom Facility project number R25.18054.00
and SME 001
H. Attendance at the pre-bid site visit on June 15, 2026 starting at 10:00 AM and lasting until 11:00 AM will be
mandatory to bid.
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IV.Time Schedule
The following schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the
right to modify or alter the schedule as needed.
Event Date & Time
Issue RFQ - First Advertisement Saturday, June 06, 2026
Second Advertisement Saturday, June 13, 2026
Mandatory Site Visit Tuesday, June 15, 2026, at 10:00 AM
Third Advertisement Saturday, June 20, 2026
Questions Due Friday, June 26, 2026
Fourth Advertisement Saturday, June 27, 2026
Addendum/Responses to Questions Friday, July 3, 2026
Deadline for submittal of RFP Tuesday, July 7, 2026
Selection of respondent(s) to interview Week of July 13, 2026
Interviews (if needed) Week of July 20, 2026 & July 27, 2026
BoC Award Monday, August 3, 2026
V. Terms and Conditions
A. The County reserves the right to reject any and/or all proposals, call for new proposals, to waive any
informalities in a proposal, and to select the qualified parties. The County reserves the right to accept,
reject, and/or negotiate all proposals or parts of proposals deemed by the Board to be in the best interest
of the citizens of Spalding County.
B. The County reserves the right to request clarification of information submitted and to request additional
information from any respondent.
C. The County reserves the right to award any contract to the next most qualified respondent if the
successful respondent does not execute a contract within thirty (30) days after the selection of the
respondent.
D. Any proposal may be withdrawn up until the date and time set above for opening of the RFP responses. No
proposal may be modified or withdrawn for a period of one hundred-twenty (120) calendar days thereafter.
E. The professional services contract resulting from acceptance of a proposal by the County shall be in a form
supplied or approved by the County and shall reflect the specifications in this RFP. The County reserves the
right to reject any proposed agreement or contract that does not conform to the specifications contained in
this RFP, and which is not approved by Spalding County Board of Commissioners.
F. Ownership of all data, materials, and documentation prepared for and submitted in response to this RFP
shall belong exclusively to Spalding County and will be considered a public record and subject to public
inspection in accordance with Georgia public records laws. Exceptions may be requested by the
applicant, citing applicable statutory authority for holding specific information in confidence. The approval
of exceptions will be in the sole discretion of the County.
G. By submitting their proposal(s), all proposing parties certify that their proposals are made without collusion
or fraud and that they have not offered or received any inducements from any other person or party in
connection with their proposals, and that they have not conferred on any Spalding County employee or official
having official responsibility for this procurement transaction of any payment, loan, subscription, advance,
deposit of money, services, or anything of value of more than nominal value, present or promise, unless
consideration of substantially equal or greater value was exchanged.
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H. By submitting their proposal(s), all proposing firms certify that they are not currently debarred from
submitting bids or proposals on contracts by any agency of the State of Georgia and the federal
government, nor are they an agent of any person or entity that is currently debarred from submitting bids on
contracts by any agency of the State of Georgia or the federal government.
I. Those submitting responses do so entirely at their expense. There is no expressed or implied obligation
by the County to reimburse any individual for any costs incurred in preparing or submitting bids or
providing additional information when requested by the County.
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VI. Scope of Services
The scope of work includes the construction of a restroom facility at Yamacraw Road Park located at 350
Parham Rd., Griffin, GA 30223. As shown in the plans accompanying this RFP, this is a new construction of a
690 square foot, fully conditioned concession and restroom building, along with a 95 square foot covered
outdoor area, resulting in a total building area of 785 square feet. The work also includes site preparation and
all associated improvements required for construction of the new building within the Yamacraw Park area.
Work shall include, but is not limited to:
(cid:120) Site preparation and grading.
(cid:120) Parking lot as designed with driveway extending 100 ft from parking lot.
(cid:120) Electrical, plumbing, and all referenced trades work.
(cid:120) ADA-compliant access and signage.
(cid:120) All paint and roof colors shall be coordinated with Spalding County Parks department.
(cid:120) Coordination with Spalding County Community Development and adherence
to local. codes and regulations. All permits pulled will not be at the expense of
the bidder.
(cid:120) Environmental conditions shall be considered and coordination with S&ME
will be required.
(cid:120) Mandatory site visit on June 15, 2026 at 10:00 AM. All bidders must be present to
qualify to bid.
Additional Technical Requirements:
Restroom Facility shall meet the standards of local utility providers
(cid:120) Coordinate with SCWA.
(cid:120) Coordinate with local power utility to establish location of underground transformer. Spalding County
Park's department will need to be consulted on location of ground mount transformer.
(cid:120) Any utility fees related to the project should be added to the bid.
(cid:120) Location of cameras, technology, and alarm systems to include conduit shall be coordinated with
Spalding County Parks department.
Bid Requirements
All bids must include the following:
(cid:120) Completed Bid Form
(cid:120) Company profile
(cid:120) Contractor qualifications and experience must include the total number of completed projects and
provide three references for completed similar splash pad or recreational water feature projects
(cid:120) Project timeline and milestones
(cid:120) Itemized cost estimate which correlate with the accompanying plans
(cid:120) Proof of compliance with E-Verify standards
(cid:120) Proof of insurance coverage including:
o General liability insurance: minimum of $1,000,000
o Workers' compensation insurance: minimum of $1,000,000
o Vehicle liability insurance: minimum of $1,000,000
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VII. Submission Requirements
A. Summarize the bidder's unique qualifications in providing services related to this request including brief
history of the company/firm, size, structure, and areas of practice.
* If request is for professional services, please provide resumes, certifications, and licenses to
include professional backgrounds of those working with Spalding County and/or directly responsible
for the project.
* If request is for contracting services please provide copies of all applicable licenses and/or special
credentials that will aid in completing the requested project(s).
* Please list all contracts that will be working directly with Spalding County
B. Experience
* Provide experience working with and/or advising local and county governments.
* Provide at least three (3) professional references including the names, addresses, telephone
numbers, email addresses, preferably references similar to Spalding County for the specific work
requested in the bid.
* Provide documentation of workload capacity commensurate with the level of service required by the
County.
C. Understanding the required services and quality assurance.
* Provide a list of all local agencies or clients the respondent now supports which may cause a potential
conflict of interest with Spalding County Board of Commissioners.
* Describe how the respondent protects client confidentiality. This applies to all information and
communications, including electronic communications, unless available to the public through a public
records request and otherwise not subject to specific exemption.
* Describe the respondent's intended approach to communicate with the County regarding progress
reports, status reports, recommendations, status of opinions, etc.
VIII. Selection Criteria
The relevant experience of each assigned party will be evaluated as it relates to the scope of services. A
committee will review the responses to the Request for Proposal and will make a recommendation to the Spalding
County Board of Commissioners. The committee may elect to conduct interviews with any shortlisted person(s)
or firm(s).
Proposals will be evaluated based on the criteria and scoring system shown below:
EVALUATION CRITERIA WEIGHT GIVEN
Experience of bidder (company) related to
30
Restroom or government facility construction
Ability to complete by 180 days after PO Issuance 10
Responsiveness of bid documents 10
Responsiveness of references 10
Experience of contractor or subcontractor
40
performing the work
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IX. Contract
A. Contract Negotiations: Upon selection of the most qualified respondent based on demonstrated
competence and qualifications for the type of professional services required, the County will negotiate
payment terms which it determines is fair and reasonable and negotiate any other portion of the contract
deemed necessary. In the event the County is not able to negotiate successfully with the top ranked
respondent, the County shall cease negotiations with that respondent and either begin negotiations with
the next ranked respondent or may choose to cancel the solicitation in its entirety. Award shall be made
to the respondent whose submittal and subsequent negotiation is most advantageous to the County. The
County reserves the right to renegotiate terms as needed to obtain the most cost-effective services.
B. Termination of Contract: This contract may be terminated, in whole or in part, at any time by mutual written
consent, or by the County, with or without cause, upon giving sixty (60) days written notice to the successful
respondent. If this contract is terminated, the County shall be liable only for payment under the payment
provisions of the contract for services rendered and accepted material received by the County before the
effective date of termination.
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SPALDING COUNTY BID SHEET
Yamacraw Restroom Facility Project
Solicitation No.: SP2027-001
1. Company Information
Company Name: ___________________________________
Address: ___________________________________
City, State, Zip: ___________________________________
Primary Contact Name: ___________________________________
Title: ___________________________________
Phone Number: ___________________________________
Email Address: ___________________________________
2. Bid Submission Checklist
One (1) Original Copy Submitted
Three (3) Copies Submitted (Total 4)
Company Profile Included
Contractor Qualifications & Experience Included
Three (3) References Provided
Project Timeline & Milestones Included
Itemized Cost Estimate Included
Proof of E-Verify Compliance Attached
Proof of Insurance Attached
Licenses and Certifications Included (if applicable)
List of Subcontractors Included
3. Insurance Verification
General Liability Insurance ($1,000,000 minimum)
Workers' Compensation Insurance ($1,000,000 minimum)
Vehicle Liability Insurance ($1,000,000 minimum)
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4. Project Compliance
Ability to Meet Timeline (180 Days After PO Issuance):
YES NO
If NO, explain: _____________________________________________
Mandatory Pre-Bid Site Visit Attendance:
YES NO
5. Certifications & Compliance
Firm is not debarred from State or Federal contracting
Bid submitted without collusion or fraud
Compliance with all regulations
Ability to coordinate with utilities and county departments
6. Price Proposal
Total Lump Sum Bid Price: $ __________________________________________
7. Payment Terms
____________________________________________________________
8. Authorized Signatures
Authorized Representative Name: ____________________________________
Title: ____________________________________
Signature: ____________________________________
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