Construction of the Loudoun County Solid Waste Mgt Facility Convenience Center Lot B, RFQ 680889
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 6, 2025 |
| Due Date: | Dec 16, 2025 |
| Solicitation No: | RFQ 680889 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 680889
|
| Bid Title: |
Construction of the Loudoun County Solid Waste Mgt Facility Convenience Center Lot B, RFQ 680889
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
County of Loudoun, Virginia
INVITATION FOR BID
CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE
MANAGEMENT FACILITY CONVENIENCE CENTER LOT B
ACCEPTANCE DATE:
Prior to 4:00 p.m., December 16, 2025 Local “Atomic” Time
IFB NUMBER:
RFQ 680889
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
PLEASE NOTE:
A. To obtain Plans and Specifications for this Project, prospective Bidders must email the
Contracting Officer to request file access.
Important: The Project Specifications include Geotechnical information. As such, a
Geotechnical Report Release Form—Attachment 2—must be signed by an individual
authorized to legally bind the firm into a contract. File access will not be granted until the
signed release form is received.
Please attach the completed form to your email request. Upon receipt of a valid request,
the Contracting Officer will provide a secure Microsoft OneDrive link to the shared folder
containing the project documents.
B. An optional on-site Pre-Bid Conference will be held on November 18, 2025, at 1:00
p.m. to provide clarification on the project requirements and expectations outlined in this
solicitation. A site inspection will immediately follow the Pre-Bid Conference.
C. This document and associated bid forms may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
The terms and conditions contained in this Invitation for Bid and in the County-Contractor
Agreement (Attachment 1) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Beth A. Cioni
Contracting Officer
(571) 627-7414
Beth.Cioni@loudoun.gov
Issue Date: November 6, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
INVITATION FOR BID
CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE
MANAGEMENT FACILITY CONVENIENCE CENTER LOT B
SECTION/TITLE
PAGE
1.0 PURPOSE........................................................................................................................................ 3
2.0 COMPETITION INTENDED............................................................................................................. 4
3.0 PREVAILING WAGE RATES.......................................................................................................... 4
4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 5
5.0 SPECIFICATIONS ........................................................................................................................... 8
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 8
7.0 DISCREPANCIES............................................................................................................................ 8
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 9
9.0 PAYMENT OF TAXES..................................................................................................................... 9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9
11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 9
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .................................... 10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 10
14.0 DRUG-FREE WORKPLACE ......................................................................................................... 10
15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11
16.0 EXEMPTION FROM TAXES ......................................................................................................... 11
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 11
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 12
19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 12
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS .......................................................................... 13
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13
22.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 14
23.0 PRICING PAGE ............................................................................................................................. 24
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
ATTACHMENT 1:
ATTACHMENT 2:
ATTACHMENT 3:
ATTACHMENT 4:
ATTACHMENT 5:
ATTACHMENT 6:
COUNTY-CONTRACTOR AGREEMENT (contained herein)
GEOTECHNICAL REPORT RELEASE FORM
ESCROW AGREEMENT (contained herein)
GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
PREVAILING WAGE DETERMINATION – LOUD-25-0013
PLANS AND SPECIFICATIONS DATED MAY 28, 2025
Authorized by: /s/Beth A. Cioni
Date:
11/06/2025
IFB RFQ 680889
Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B
Page 2 of 40
CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE
MANAGEMENT FACILITY CONVENIENCE CENTER LOT B
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(County) to obtain the services of a qualified General Contractor to construct
a new Solid Waste Convenience Center at Lot B of the Loudoun County Solid
Waste Management Facility (LCSWMF), located at 21101 Evergreen Mills
Road, Leesburg, Virginia 20175 (the “Project”). The Project includes all
associated site improvements and amenities typically required for such
facilities.
The scope of work includes, but is not limited to, furnishing all labor,
supervision, materials, tools, equipment, and incidental services necessary
for the construction of the Project including:
• Site development for the convenience center, grading, cut and fill,
concrete wall installation, concrete slabs, concrete medians, pavement,
guardrail, and striping
• Asphalt roads and parking areas
• Electrical systems installation
• Installation of force main and grinder pump
• Concrete slabs and metal awning structures
• Stormwater management systems, including pond SB-2
• Utility connections and supporting infrastructure
• Provide and install new trailer
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The costs associated with the removal of any and all unsuitable soils and/or
rock encountered below subgrade (as defined in Specification 02200),
during the construction of this project shall be borne by the County. The
County requests that the Contractor provide unit prices for unsuitable soils
removal and rock removal. Unit Prices shall include the import of suitable
material as needed to replace those quantities removed (It shall be
assumed that suitable material will be procured from an off-site source).
Unit prices shall be included on the Pricing Page of the Bid and shall be
multiplied times an assumed quantity provided by the County for an
extended price. The extended price shall be carried by the County as an
Owner’s Allowance in the final Contract Price and will be paid to the
Contractor on a “per occurrence” basis, with any remaining allowance(s)
being returned to the County upon completion of the project. This will apply
to all excavations with the only exception being Drilling Activities (i.e.
borings, geothermal wells, etc.). In these specific instances the Contractor
should assume that rock will be encountered and price the drilling
accordingly as part of their Base Bid Cost. Refer to Specification 02200 for
IFB RFQ 680889
Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B
Page 3 of 40
soil classification and responsibility for all unsuitable soils and/or rock
encountered above subgrade.
1.4 It shall be the responsibility of the Contractor to schedule and coordinate all
utility work to meet Project Milestones, Phasing, and the completion date of
the Project.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration for any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 5 to this IFB.
3.1. The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2. Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight-percent (8%) accruing
from the date the wages were due; and (ii) shall be disqualified from bidding
on public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section
is guilty of a Class I misdemeanor.
3.3. After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath, to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
IFB RFQ 680889
Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B
Page 4 of 40
sent to the Commissioner of Labor and Industry each pay period for the
duration of the Project.
3.4. The General Contractor awarded a County Construction Contract as a
result of this IFB, shall keep, maintain, and preserve (i) records relating to
the wages paid to and hours worked by each individual performing the work
of any mechanic, laborer, or worker and (ii) a schedule of the occupation or
work classification at which each individual performing the work of any
mechanic, laborer, or worker on the public works project is employed during
each workday and week. The employer shall preserve these records for a
minimum of six (6) years and make such records available to the
Department of Labor and Industry within ten (10) days of a request and shall
certify that records reflect the actual hours worked and the amount paid to
its workers for whatever time period they request.
3.5. No later than ten (10) days after the date of the Notice to Proceed, the
General Contractor awarded a County Construction Contract as a result of
this IFB and subcontractors performing on a County Construction Contract
shall post the prevailing wage rate for each craft and classification involved,
as determined by the Commissioner of Labor and Industry, including the
effective date of any changes thereof, in prominent and easily accessible
places at the site of the work or at any such places as are used by the
contractor or subcontractors to pay workers their wages. Within ten (10)
days of such posting, a contractor or subcontractor shall certify to the
Commissioner of Labor and Industry its compliance with this subsection.
3.6. The General Contractor awarded a County Construction Contract as a
result of this IFB shall include the requirement in all subcontracts issued and
require the same requirement to be inserted by all lower tier subcontractors
in their subcontracts to pay wages, salaries, benefits, and other
remuneration to any mechanic, laborer, or worker employed, retained, or
otherwise hired to perform Work in connection with the resulting County
Construction Contract at or greater than the prevailing wage rate identified
in this IFB.
3.7. Information regarding Prevailing Wage Rates and the Department of Labor
and Industry Forms can be found at https://www.doli.virginia.gov/prevailing-
wage-law/.
4.0 BIDDER MINIMUM QUALIFICATIONS
Bidders must demonstrate that they have the resources and capability to provide
the materials and services as described herein. All Bidders must submit the
documentation and information indicated below with their bid. Failure to provide
any of the required documentation/information will be cause for bid to be deemed
non-responsive and/or non-responsible and rejected.
The following criteria shall be met in order to be eligible for this Contract:
4.1 Debarment: By signing the Pricing Page contained in the IFB, Bidders are
certifying that Bidder is not currently debarred by any local or state
government or the federal government. Bidders shall provide in their bid,
IFB RFQ 680889
Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B
Page 5 of 40
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
IFB #26-0048 Sophia Street and Lewis Street Draina... Status: Open IFB 119955-2 City
State Government of Virginia
Bid Due: 6/10/2026
160868 Roadway Sweeping Services Status: Open IFB 119875-1 Virginia Department of Transportation -Prince
State Government of Virginia
Bid Due: 6/08/2026
Follow USMS Court Security Officer Services for Federal Judicial Circuits 1, 3, 4,
JUSTICE, DEPARTMENT OF
Bid Due: 6/22/2026
RFP# 213708440SL Debris Removal & Portable Toilet ... Status: Open RFP 120985 Virginia
State Government of Virginia
Bid Due: 6/22/2026