Construction of LCSO Marine Facility and Existing Pole Barn Expansion

SCOPE OF WORK

Contractor shall provide turn-key construction of the Lake County Sheriff's Office (LCSO) Marine Facility as Phase 1 and expansion of the existing pole barn as Phase 2 at Hickory Point Recreation Complex, 27341 SR 19 Tavares, Florida. Both phases contain respective construction documents and have minor overlap in the respective completion.

Construction of the LCSO Marine Facility shall be completed with Certificate of Occupancy issued allowing LCSO staff to occupy the building before expansion of the Pole Barn. The Pole Barn expansion shall include the removal of the current LCSO Marine Unit Office.

This is a partnered project with the LCSO, Lake County, and the Lake County Water Authority (hereafter referred to interchangeably as the LCWA or County). The County will be responsible for the construction management of this project.

General terms of the construction plans include but are not limited to:

LCSO Marine Facility at Hickory Point Recreation Complex, Construction Plans, prepared by Powell Studio Architecture, LLC, for Lake County;

Hickory Point Pole Barn at Hickory Point Recreation Park, Construction Plans, prepared by Powell Studio Architecture, LLC, for Lake County;

Lake County Sheriff's Office Marine Facility, Site Civil Construction Plans, prepared by Powell Studio Architecture, LLC, for Lake County;

Construction of the 7,270 square foot LCSO Marine Facility Building.

Two drive-through garage bays with rolling garage doors. Installation of trench drains in Maintenance Bay area including connection to proposed oil/water separator.

Six independent/shared offices.

Conference room.

"Bullpen" style shared workspace.

Information Technology (I.T.) room.

Three bathrooms.

Two storage and equipment rooms.

Staff lounge.

An electrical / mechanical room.

Modifications and connection to all existing civil utilities including fiberoptic data.

Covered patios and entry areas.

Area landscaping:

Contractor shall not procure landscaping plants and trees as specified in the construction plans.

The LCWA will provide the plants and trees to the Contractor for installation at Contractor's expense.

Contractor shall be responsible for landscape installation only.

Plant and tree types will differ from the construction plans, but the count will remain the same. No additional plants or trees will be required beyond the counts outlined in the construction plans.

Installation of new irrigation system to new area landscaping.

Grading and construction of a new asphalt parking lot and through lane.

Exterior area lighting.

Stormwater management system.

Partial demolition of existing pole barn.

Installation of a generator and transfer switch.

Existing sidewalk modifications.

Installation of powered data service cabinets for use with mobile emergency command trailer.

Installation of flagpoles and memorial wall.

Installation of parking, street, and walkway lights.

Partial/Full demolition and relocation of existing underground infrastructure (i.e. plumbing, sewer, irrigation, data cabling, etc.) as outlined in the construction plans in a manner that minimizes service interruptions to the rest of the park.

All electrical work as outlined in the construction plans.

Replacement of existing fiberoptic data vault to include the following requirements:

Hand digging only.

Lowered to specific elevation of new asphalt.

Fiberoptic lines are to be carefully handled and tested after the new vault has been set.

Tracer wire shall be moved from the existing above ground marker into the new vault.

Any resulting broken or nonfunctional fiberoptic line shall be replaced immediately by the Contractor, at the Contractor's own expense, to minimize work interruptions to the offices within the park.

All low voltage data cabling as outlined in the construction plans.

All plumbing as outlined in the construction plans.

Multi-unit HVAC systems as outlined in the construction plans.

Any other additional elements, components, or systems as outlined in the construction plans.

Pole Barn Expansion:

Partial demolition of existing pole barn structure.

Partial expansion in depth and length of existing pole barn.

Expansion of the existing pole barn with new materials similar to existing materials by approximately 13,500 square feet.

Installation of data rack cabinets and data cabling as outlined in the construction plans.

Installation of lighting and all other electrical needs as outlined in the construction plans.

Enclosure of six pole barn bays to be used as weather protected storage space.

Concrete pad under the enclosed pole barn bays.

Asphalt parking area with lighting.

Asphalt millings parking area.

Demolition and removal/disposal of existing Sheriff's Marine Unit Office. An approximately 650 square foot wood frame building.

Any other additional elements, components, or systems as outlined in the construction plans.

Permitting: Contractor shall be responsible for National Pollutant Discharge Elimination System (NPDES) permit compliance, preparation of Stormwater Pollution Prevention Plans (SWPPP), site inspection and documentation, and installation and maintenance of appropriate Best Management Practices (BMPs), including but not limited to silt fence, inlet protection, etc. Failure to maintain BMPs shall be grounds for work stoppage until compliance is achieved.

Contractor shall read and be familiar with the Environmental Resource Permit (ERP) issued by the Saint Johns River Water Management District (SJRWMD) for the project (Permit No. 19283-11), included as part of the solicitation package. Contractor shall comply with all applicable ERP requirements.

Contractor shall be responsible for the installation of silt fencing for entire perimeter of working area prior to the start of any construction activity.

No burning of trees is allowed. Contractor shall be responsible for removing and disposing of existing trees in a legal and proper manner as necessary for the construction of the proposed improvements.

NOTE: When pouring concrete foundations, Contractor shall ensure proper compaction of soil/substrate, coordinate with professional pest control for treatment of soil/substrate and install proper vapor barriers all as required by Florida Building Code. All work shall be inspected by the LCWA Project Manager along with the assigned Lake County Building Inspector before making the foundational pour.

Contractor shall coordinate for County Project Manager inspection and written approval before pouring concrete. The Contractor shall provide testing demonstrating that base and subgrade for the concrete pad area have been compacted to 98% modified Proctor (T-180) prior to pouring concrete

Contractor shall obtain Lake County Parks and Water Resources inspection approval prior to pouring concrete, refer to the Concrete Foundation, Pad, Sidewalk, & Curb Pre-Pour Inspection/Approval form included as Exhibit G, which shall be submitted to the County Project Manager for approval a minimum of two days before pouring concrete.

Contractor shall demonstrate and verify to the County Project Manager the correct placement of all in-foundation infrastructure before pouring (i.e. septic lines, electrical conduit, etc.).

All concrete sidewalks shall be a minimum of 6" thick (not 5 12" or 5 34"). Wire mesh (if provided instead of fiber) shall be mounted on chairs.

This coordination with the County Project Manager does not replace the coordination with the Lake County Building Inspector. Coordination with the County Project Manager is in addition to coordination with the Lake County Building Inspector.

Contractor shall be responsible for locating/identifying all utilities Prior to starting construction. Contractor shall take every precaution to avoid damage to any underground utilities. Contractor shall be responsible for any damage caused to the existing utilities. If the Contractor or any of its subcontractors damage an existing utility, the Contractor shall be responsible for the repair and shall complete those repairs at its own cost.

All new plumbing and electrical systems shall be connected to existing park infrastructure.

All testing for sewer or water lines shall be coordinated in advance with the LCWA Project Manager and the Lake County Building Inspector. Tests shall not occur without prior approval of both.

Contractor shall adhere to the signed/sealed construction plans and be responsible for rectifying any changes or differences between the plans and field measurements as outlined in the construction plans in a manner consistent with the milieu of the overall project.

Contractor shall be responsible for sourcing specified materials as outlined in the construction plans and shall be responsible for obtaining engineering plans and shop drawings (when applicable) from the manufacturer as well as any other incidental engineering plans or submittals requested by Lake County. The Contractor shall be responsible for all costs associated with obtaining any of these plans.

Contractor shall be responsible for the sourcing of specific materials as required by the LCSO. The LCSO has legal and internal requirements for specific materials that cannot be substituted.

Some existing materials outlined in the construction plans are intended to remove, retain, and reinstall/reuse. Contractor shall take care in identifying these materials and make reasonable efforts to accommodate the instructions provided in the construction plans.

Contractor shall provide copies of all approved shop drawings and any engineering plans to LCWA Project Manager digitally to retain for their records.

Contractor shall obtain and provide the "Certificate of Occupancy" for both phases issued by the Lake County Office of Building Services, (352) 343-9653, before project can be considered complete prior to submitting the final payment application.

Contractor shall be required to provide a timeline/work schedule and a detailed cost breakdown (schedule of values) at the preconstruction meeting for review which shall be the base for all payment applications.

Contractor shall correct any deficiencies identified by the Project Manager after achieving substantial completion by correcting all deficiencies indicated on a provided punchlist.

CONTRACTOR RESPONSIBILITIES

Contractor shall:

Be fully competent in all aspects of building remodels and repairs in a safe manner.

Employ only skilled, qualified workers.

Furnish all labor, approved equipment, fuel and other incidental costs, and supervision necessary for the construction of the LCSO Marine Facility and Pole Barn Expansion at Hickory Point Recreation Complex located at 27341 State Road 19, Tavares, FL, 32778.

Provide all-inclusive price to provide 100% turnkey projects that include all work as specified in the construction drawings and specifications.

Include all required labor, materials, equipment, permitting and local and state inspections.

Include costs for general housekeeping and work area clean-up.

Include travel time and all mobilization fees.

Change orders shall not be issued for incidental items or tasks that should have been reasonably construed to be an inclusive part of the project by the Contractor.

Obtain licenses, permits, and fees (including inspection fees) as required to comply with all laws, ordinances, regulations, and code requirements applicable to complete projects.

Lake County will be obtaining the permits for the proposed construction, however, the Contractor shall be required to add themselves to Building Permit prior to construction commencement. In addition, the Contractor and any subcontractors shall be added to the building permit and pay all related permit and inspection cost/fees for the required work included under this solicitation.

Contractor shall be responsible for obtaining directly from the engineering firm at their own expense, if needed, any necessary engineering drawings (CAD files, signed/sealed electronic plans or hard copies). Contractor shall provide copies of all permits obtained by Contractor to Lake County Project Manager prior to the start of construction. Contractor responsible for installing a Permit Posting Box Unit. Approved plans and permits shall be available on site for the inspector. For questions regarding building permits and review process please contact the Office of Building Services at (352) 343-9653.

Be responsible for inspections, penalties, fees, or fines associated with the project.

Be responsible for damages caused as a result of completed projects.

Furnish all tools and equipment to complete the project in a timely and efficient manner.

Provide construction services to complete all work to reconfigure space as specified in the construction drawings and specifications.

All furnishings described in this solicitation shall be installed by qualified tradesman. All installation work and materials to be per manufacturer's specifications, or as directed by the Owner's Representative.

All work and materials are subject to the approval of the County.

All products shall be inspected by the County for damage including chipped or marred finish. Contractor shall replace any damaged or rejected products at no additional cost to the owner. The County may at its own discretion opt to authorize acceptance of chipped or scratched painted surfaces repaired by Contractor at Contractor's own expense.

Work shall be scheduled with LCWA Project Manager to ensure that no public events are scheduled while repairs take place.

Be responsible for non-performance liquidated damages.

Be responsible for damages caused as the result of completing the project.

Furnish all tools and equipment to complete project timely and efficiently.

Ensure all equipment used is in safe working order and is properly maintained.

Contractor may use on-site storage area to store materials and equipment; however, it shall be used at the Contractor's own risk. The LCWA shall be at no fault with any damage or loss of the Contractor's materials and equipment stored on site. No paint, materials or equipment shall be stored within the buildings. The on-site storage area and materials stored within the on-site area shall be preapproved by the project manager.

Contractor shall be responsible for erecting temporary privacy screens to conceal the work area and materials storage area when necessary or requested by the project manager.

Contractor shall protect surrounding areas from unnecessary damage. The Contractor shall be held responsible for any related damages.

All materials shall be approved by the County before work is started.

Contractor shall clean-up, remove, and dispose of all debris associated with the work performed. Contractor shall be responsible for debris/trash management and shall provide a dumpster or remove all construction debris/discarded materials/trash generated by the project daily. No discarded construction material shall be dumped or remain on site unless contained within a dumpster provided by the Contractor. Dumpsters shall be maintained to prevent overflow of debris.

Prior to Contractor delivering materials to job site and installations, Contractor shall submit product data/specifications electronically to the LCWA Project Manager for review and approval for all items of work.

Contractor shall be required to provide a timeline/work schedule and a cost breakdown (schedule of values) at the preconstruction meeting that shall be used as the base for all payment applications.

As-Built Plans: One (1) complete set of As-Built Plans (signed/sealed by a licensed professional) in electronic format along with operation and maintenance manuals (if applicable) shall be supplied to the County upon completion of the work and prior to submitting final payment application.

CONTRACTOR STATEMENT OF UNDERSTANDING

By submitting a bid based on this Scope of Work the Contractor hereby expressly acknowledges and agrees that any omissions from the drawings or specifications, or any misdescription of details of the work which are manifestly necessary to carry out the intent thereof, or which are customarily performed in the proper execution of such work, shall in no manner relieve the Contractor of the obligation to fully perform such work. All such omitted or misdescribed work shall be furnished, executed, and completed as though fully, correctly, and expressly set forth in the Contract Documents, and the Contractor shall, at its sole cost and expense, provide all labor, materials, equipment, and services required to deliver a complete installation in a functioning, proper, and acceptable condition to Lake County. Change orders shall not be issued for incidental items or tasks that should have been reasonably construed to be part of the project by the Contractor.

WORK TIMES & SERVICE INTERUPTIONS

Work is to be performed Monday through Friday, 7:00 AM to 5:00 PM. Weekend work will only be permitted upon project manager approval. The project area, Hickory Point Recreation Complex, experiences its highest public use on the weekends and care should be taken to limit the impact on patrons and residents who wish to enjoy the park.

Plumbing (water/sewer) service interruptions shall be kept to a minimum and only occur once all piping has been laid and the service interruption shall only be made for the final connections to existing service.

Contractor shall work in a manner that leaves room for staff and patrons to move around (circumvent) the project area. If an area must be closed for a period of time to allow for work, it shall be scheduled in advance and approved by the LCWA Project Manager.

The pole barn area is utilized as equipment storage for the County and the LCSO. The Contractor shall coordinate with the project manager on the work schedule to ensure access and safety of the equipment stored. The Contractor shall not limit or block any access to the equipment as much of it is utilized for emergency response and shall remain ready to be rapidly deployed in emergencies. The Project Manager will be responsible for the relocation of any equipment before work can be permitted to begin.

FIELD CONDITIONS

Verify and coordinate all work to field locations and dimensions. Contractor shall be responsible for the installation of temporary construction fencing, barricades, safety tape, and signage to safely enclose the work area.

"EQUAL" PRODUCT CAN BE CONSIDERED UPON RECEIPT OF SPECIFIED DATA

Items or products identified as "NO SUBSTITUTIONS" will not be considered for equal product alternatives. "NO SUBSTITUTION" items or products are labeled intentionally and adhere specifically to the Lake County Sheriff's Office standards in quality, policy and/or legal requirement.

Vendors shall submit any equivalent request 2 weeks prior to bid opening. Failure to submit timely shall make equivalent submittal non-responsive.

The manufacturer's name, brand name and/or model number information contained in this solicitation are being used for the sole purpose of establishing the minimum requirement of level of quality, standard of performance, and design and is in no way intended to prohibit the offer of another manufacturer's items of equal material unless otherwise indicated elsewhere in this solicitation.

This specific solicitation requires submission of the following documentation to enable County evaluation of "equal" products:

Product Information Sheets

Product Samples with Initial Offer

Product Samples Upon Specific Request

Product Labels

Performance Test Results

If an "equal" product may be considered by the LCWA in accordance with this solicitation, the unit shall be equal in quality and standards of performance to the item specified in the solicitation. Where an "or equal" item is offered, and product information sheets are required, the initial offer must be accompanied with two (2) complete sets of product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, and brochures), and if required, two (2) copies of performance test results of the unit offered as an equal. Also, for product information submittals, all supporting documentation submitted by the vendor must in total meet the required specifications set forth in this solicitation. Where the standard product literature submitted with the offer provides information that does not comply with the specifications, the vendor shall state, in an official letter on corporate letterhead as part of their initial offer, the differences between the item they are specifically offering, and the equipment described by the standard product literature, to substantiate compliance to all of the specifications set forth in this solicitation. In such cases, any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not meeting the solicitation specifications.

If samples of all "or equal" items bid are required for evaluation, such items are to be provided at no cost to the County, and should be submitted with the initial offer, or at the time of specific request. Failure to meet this requirement may result in your offer being rejected.

For "equal" products to be evaluated based on submission of product labels, the initial offer should be accompanied with labels indicating the specification and ingredients for each "or equal" item offered. Failure to meet this requirement may result in your offer being rejected.

The LCWA shall be sole judge of equality, based on the best interests of the LCWA, and its decision in this regard shall be final. Items labeled "No Substitute" on the LCWA's Bid/Proposal Submission Form are the only products that will be accepted under this solicitation.

SITE RESTORATION

Contractor shall remedy any and all damages or impacts to the surrounding area sufficiently and final approval shall be at the sole discretion of the County Project Manager.

This includes interior and exterior areas of impact or damage.

Final payment will not be processed until all site damage has been corrected.

Corrections shall be accepted if made to fully restore or make better than the original state for all areas of damage or impact.

The Contractor shall report immediately to the project manager any damage that occurs and provide a plan of correction in writing to the project manager.

Some damage or areas of impact shall be repaired immediately (within reason for the type of repair work), and some may be restored nearer the end of the project for logistical continuity. The time frame in which a repair or restoration shall be made shall be at the sole discretion of the County Project Manager. Damage that interrupts utility services to areas of the park (communications, water, sewer, etc.) shall be repaired immediately at the Contractor's expense.

LAKE COUNTY & LAKE COUNTY WATER AUTHORITY RESPONSIBILITIES

As stated in Exhibit D.

The County will provide a storage and/or staging area for the Contractor to store equipment. The County is not responsible for loss, theft, or damage of the Contractor's items.

The County reserves the right to dismiss Contractor's staff for disorderly conduct or unsatisfactory performance in accordance with contract specifications.

The County reserves the right to inspect and approve all materials, supplies, workmanship, and equipment used in the performance of the project.

The County will be the sole judge of the quality of workmanship and materials.

DELIVERY REQUIREMENTS AND ACCEPTANCE

All requirements as stated or implied within this Scope of Work.

All requirements as stated or implied within the Construction Plans.

The County will inspect finished product to verify compliance with all project and contract requirements prior to final acceptance.

[End of Exhibit A]