CONSTRUCTION OF FIRE STATION #2

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
CAL J. JONES ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
HAROLD L. DOUCET, SR.,
DONALD FRANK, SR.
JUNE 24, 2026
INVITATION TO BID
CONSTRUCTION OF FIRE STATION #2
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time,
Wednesday, May July 15, 2026. (The clock located in the City Secretary's office will be the official time.) All
bids received will be read aloud at 3:15 p.m. on Wednesday, July 15, 2026 in the City Council Chambers, City
Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-041
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND
TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location
by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB
submittals will not be accepted.
Clifton Williams, CPPB
Purchasing Manager

NON-MANDATORY
PRE-BID CONFERENCE
A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur,
Texas and prospective bidders for Construction of Fire Station #2 will be held on Tuesday,
June 30, 2026 at 10:00 a.m. at City Hall 5th Floor Council Chamber located at 444 4th
Street, Port Arthur, Texas.
The purpose of the Non-Mandatory Pre-Bid Conference is to make certain that the scope of
work is fully understood, to answer any questions, to clarify the intent of the Contract
Documents, and to resolve any problems that may affect the project construction. No addendum
will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if
necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS
For Construction of
CONSTRUCTION OF FIRE STATION #2
To Serve
The CITY OF PORT ARTHUR
PORT ARTHUR, TEXAS
P26-041
(Non-Federally Funded Project)
TABLE OF CONTENTS
A. CONSTRUCTION CONTRACT
AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. INFORMATION TO BIDDERS
D. BID
E. BID BOND
F. GENERAL CONDITIONS
G. SUPPLEMENTAL GENERAL CONDITIONS
H. PAYMENT BOND
I. PERFORMANCE BOND
J. NOTICE OF AWARD
K. NOTICE TO PROCEED
L. INSURANCE
M. QUALIFICATION STATEMENT
N. NON-COLLUSION AFFIDAVIT
O. AFFIDAVIT
P. CONFLICT OF INTEREST
Q. SB 252 CHAPTER 2252 CERTIFICATION
R. HOUSE BILL 89 VERIFICATION
S. TECHNICAL SPECIFICATIONS
Page 1 of 1

SECTION A
CONSTRUCTION CONTRACT AGREEMENT

CONSTRUCTION CONTRACT
AGREEMENT
[Non-Federally Funded Projects]
THIS AGREEMENT, made this __ day of __ , _ , by and between the CITY OF
PORT ARTHUR, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER", and _______, herein acting by and ______,
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms,
conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as
follows:
1. The CONTRACTOR will commence and complete the construction of Fire Station
#3
2. The CONTRACTOR will furnish at his own expense all the materials, supplies,
tools, equipment, labor and other services necessary for the construction and
completion of the Project described herein.
3. The CONTRACTOR will commence the work required by the Contract
Documents on or before a date to be specified in the Notice to Proceed and
will complete the same within consecutive calendar days as specified in the
Notice to Proceed , including, but not limited to, all Saturdays, Sundays and
Federal, State, and City holidays unless the period for completion is extended
otherwise by the Contract Documents.
4. The CONTRACTOR agrees to perform all the Work described in the Contract
Documents and comply with the terms therein for the sum of $______________,
or as shown in the Bid Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Agreement
(B) Advertisement for BIDS
(C) Information to BIDDERS
(D) BID
(E) BID BOND
(F) General Conditions
(G) Supplemental General Conditions
(H) Payment Bond
(I) Performance Bond
(J) Notice of Award
(K) Notice to Proceed
(L) Insurance
(M) Qualification Statement
(N) Non-Collusion Affidavit
(O) Affidavit
A-1

(P) Conflict of Interest
(Q) SB 252 Chapter 2252 Certification
(R) House Bill 89 Verification
Preliminary Engineering Report prepared by
BRW Architects
dated 2026
Addenda:
No.__________, dated , 20_____.
No.__________, dated , 20_____.
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set
forth in the General Conditions such amounts as required by the Contract
Documents.
7. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies, each of which
shall be deemed an original on the date first above written.
APPROVED IN FORM: OWNER:
CONTRACTOR: OWNER:
CITY OF PORT ARTHUR
BY BY
NAME NAME
ADDRESS
TITLE
(N) Scope of Work prepared or issued by BRW Architects
(O)
[CORPORATE SEAL] [SEAL]
ATTEST: ATTEST:
NAME: NAME:
A-2

SECTION B
ADVERTISEMENT FOR BIDS

CITY OF PORT ARTHUR, TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids, addressed to the City of Port Arthur, will be received at the Office of the
City Secretary, City Hall 444 4th Street or P. O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 p.m.,
Wednesday, July 15, 2026 and all bids received will thereafter be opened and read aloud at 3:15 p.m., on
Wednesday, July 15, 2026 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for certain
services briefly described as:
CONSTRUCTION OF FIRE STATION #2
Bids received after the deadline stated above, regardless of method of delivery, will not be considered and
returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444 4th Street,
City of Port Arthur, and are open for public inspection without charge. They can also be retrieved from the
City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com.
NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR TUESDAY, JUNE 30, 2026 AT 10:00
A.M. AT CITY HALL LOCATED AT 444 4TH STREET, PORT ARTHUR, TEXAS
Per Chapter 2 Article VI Sec. 2-262(C) of the City's Code of Ordinance, the City Council shall not award a
contract to a company that is in arrears in its obligations to the City.
____________________________
Clifton Williams
Purchasing Manager
FIRST PUBLICATION: June 20, 2026
SECOND PUBLICATION: June 27, 2026

SECTION C
INFORMATION TO BIDDERS