CONSTRUCTION OF EV BUS PARKING, BUS CANOPIES AND ROADWAY

PROJECT MANUAL AND SPECIFICATIONS
EV BUS PARKING, BUS CANOPIES AND ROADWAY
PROJECT
NO.
BID P26-030
CITY OF PORT ARTHUR
PORT ARTHUR TRANSIT
MARCH 2026

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
APRIL 21, 2026
INVITATION TO BID
CONSTRUCTION OF EV BUS PARKING, BUS CANOPIES AND ROADWAY
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, May 6, 2026. (The clock located in the City Secretary's office will
be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, May 6,
2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-030
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and
Specifications are for your convenience in submitting bids for the enclosed referenced services
for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Clifton Williams, CPPB
Purchasing Manager

MANDATORY PRE-BID CONFERENCE
A (cid:49)(cid:82)(cid:81)(cid:3)(cid:48)andatory Pre-Bid Conference between Representatives of the City of Port Arthur,
Texas and prospective bidders for(cid:3) (cid:38)(cid:82)(cid:81)(cid:86)(cid:87)(cid:85)(cid:88)(cid:70)(cid:87)(cid:76)(cid:82)(cid:81)(cid:3)(cid:82)(cid:73)(cid:3)(cid:40)(cid:57)(cid:3)(cid:37)(cid:88)(cid:86)(cid:3)(cid:51)(cid:68)(cid:85)(cid:78)(cid:76)(cid:81)(cid:74)(cid:15)(cid:3)(cid:37)(cid:88)(cid:86)(cid:3)(cid:38)(cid:68)(cid:81)(cid:82)(cid:83)(cid:76)(cid:72)(cid:86)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)
(cid:53)(cid:82)(cid:68)(cid:71)(cid:90)(cid:68)(cid:92)(cid:3)(cid:82)(cid:81)(cid:3)(cid:36)(cid:83)(cid:85)(cid:76)(cid:79)(cid:3)(cid:21)(cid:22)(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)(cid:3)(cid:68)(cid:87)(cid:3)(cid:20)(cid:19)(cid:29)(cid:19)(cid:19)(cid:3)(cid:68)(cid:80)(cid:3)(cid:68)(cid:87)(cid:3)(cid:55)(cid:85)(cid:68)(cid:81)(cid:86)(cid:76)(cid:87)(cid:3)(cid:36)(cid:71)(cid:80)(cid:76)(cid:81)(cid:3)(cid:37)(cid:88)(cid:76)(cid:79)(cid:71)(cid:76)(cid:81)(cid:74)(cid:15)(cid:3)(cid:22)(cid:23)(cid:23)(cid:3) (cid:51)(cid:85)(cid:82)(cid:70)(cid:87)(cid:82)(cid:85)(cid:3)(cid:54)(cid:87)(cid:85)(cid:72)(cid:72)(cid:87)(cid:15)(cid:3)
(cid:51)(cid:82)(cid:85)(cid:87)(cid:3) (cid:36)(cid:85)(cid:87)(cid:75)(cid:88)(cid:85)(cid:15)(cid:3) (cid:55)(cid:72)(cid:91)(cid:68)(cid:86)(cid:3) (cid:55)(cid:75)(cid:72)(cid:3) (cid:83)(cid:88)(cid:85)(cid:83)(cid:82)(cid:86)(cid:72)(cid:3) (cid:82)(cid:73)(cid:3) (cid:87)(cid:75)(cid:72)(cid:3) (cid:51)(cid:85)(cid:72)(cid:16)(cid:37)(cid:76)(cid:71)(cid:3) Conference is to make certain that
the scope of work is fully understood, to answer any questions, to clarify the intent of
the Contract Documents, and to resolve any problems that may affect the project
construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing
Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.

INVITATION TO BID
(cid:38)(cid:50)(cid:49)(cid:54)(cid:55)(cid:53)(cid:56)(cid:38)(cid:55)(cid:44)(cid:50)(cid:49)(cid:3)(cid:50)(cid:41)(cid:3)(cid:40)(cid:57)(cid:3)(cid:37)(cid:56)(cid:54)(cid:3)(cid:51)(cid:36)(cid:53)(cid:46)(cid:44)(cid:49)(cid:42)(cid:15)(cid:3)(cid:37)(cid:56)(cid:54)(cid:3)(cid:38)(cid:36)(cid:49)(cid:50)(cid:51)(cid:44)(cid:40)(cid:54)(cid:3)(cid:36)(cid:49)(cid:39)(cid:3)(cid:53)(cid:50)(cid:36)(cid:39)(cid:58)(cid:36)(cid:60)
(Tobe Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed
you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response
regarding the reason(s). Your assistance in completing and returning this form in
an envelope marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:

(cid:55)(cid:68)(cid:69)(cid:79)(cid:72)(cid:3)(cid:82)(cid:73)(cid:3)(cid:38)(cid:82)(cid:81)(cid:87)(cid:72)(cid:81)(cid:87)(cid:86)(cid:3)
RETURN
SECTION TITLE WITH BID
A. CONSTRUCTION CONTRACT AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. INFORMATION TO BIDDERS
(cid:120) GENERAL INFORMATION
(cid:120) FEDERAL CLAUSES
D. SPECIFICATION
E. BID PROPOSAL YES
F. BID BOND YES
G. CONFLICT OF INTEREST (IF NO CONFLICT WRITE NA ON YES
LINE 1 AND SIGN/DATE LINE 7)
H. PAYMENT BOND
I. INSURANCE
J. PERFORMANCE BOND
K. HOUSE BILL 89 VERIFICATION YES
L. NON-COLLUSION AFFIDAVIT YES
M. AFFIDAVIT PAGE YES
N. SB 252 YES
O. WAIVERANDINDEMNIFICATION YES
P. DBE DOCUMENT YES
Q. CERTIFICATE OF SUBSTANTIAL COMPLETION
R. LIST OF SUBCONTRACTORS
(cid:54). STATUTORY LIEN WAIVER FORMSAPPLICATION
(cid:55). AND CERTIFICATE FOR PAYMENTCHILD SUPPORT
CERTIFICATION FORM
(cid:56).
(cid:57)(cid:17) (cid:37)(cid:44)(cid:39)(cid:3)(cid:51)(cid:53)(cid:50)(cid:55)(cid:40)(cid:54)(cid:55)
(cid:58)(cid:17) (cid:39)(cid:36)(cid:57)(cid:44)(cid:39)(cid:3)(cid:37)(cid:36)(cid:38)(cid:50)(cid:49)

SECTION A

(cid:38)(cid:50)(cid:49)(cid:55)(cid:53)(cid:36)(cid:38)(cid:55)(cid:3)(cid:41)(cid:50)(cid:53)(cid:3)
(cid:38)(cid:50)(cid:49)(cid:54)(cid:55)(cid:53)(cid:56)(cid:38)(cid:55)(cid:44)(cid:50)(cid:49)(cid:3)(cid:50)(cid:41)(cid:3)(cid:40)(cid:57)(cid:3)(cid:37)(cid:56)(cid:54)(cid:3)(cid:51)(cid:36)(cid:53)(cid:46)(cid:44)(cid:49)(cid:42)(cid:15)(cid:3)(cid:37)(cid:56)(cid:54)(cid:3)(cid:38)(cid:36)(cid:49)(cid:50)(cid:51)(cid:44)(cid:40)(cid:54)(cid:3)(cid:36)(cid:49)(cid:39)(cid:3)
(cid:53)(cid:50)(cid:36)(cid:39)(cid:58)(cid:36)(cid:60)
THIS AGREEMENT, made this ____ day of ___________, 202(cid:25), by and between the
City of Port Arthur, amunicipal corporation organized underthelaws oftheStateofTexas, and
________________________________ a(n) Corporation herein after called"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
(cid:20)(cid:17) The term ofthis Contract shall be ______ days afterthestart dateon Notice to Proceed.
(cid:21)(cid:17) During the term of this Contract, the Contractor will furnish at his own expense all of the(cid:3)
materials, supplies, tools, equipment, labor and other services necessary to connection(cid:3)
therewith, excepting those supplies specifically not required of Contractor in the(cid:3)
Specifications.
(cid:22)(cid:17) The CONTRACTOR agrees to perform all the work described in the specifications and(cid:3)
contract documents and to comply with the terms in the amounts stated in bid document.
(cid:23)(cid:17) The term "Contract Documents" means and includes the following:
(cid:36)(cid:17) Agreement
(cid:37)(cid:17) Invitation to Bid
(cid:38)(cid:17) General Information
(cid:39)(cid:17) Specification
(cid:40)(cid:17) Bid
(cid:41)(cid:17) Bid Bond
(cid:42)(cid:17) Insurance
(cid:43)(cid:17) Notice of Award
(cid:44)(cid:17) Notice to Proceed
(cid:45)(cid:17) Federal Forms
(cid:24)(cid:17) This Agreement shall be binding upon all parties hereto and their respective heirs, executors,(cid:3)
administrators, successors and assigns.
(cid:25)(cid:17) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by(cid:3)
theirduly authorized officials, this Agreement in (2copies) each of which shall be deemed an(cid:3)
original on the date first written above.
Signed on the ______ day of ___________________, 202(cid:25).
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CITY OF PORT ARTHUR
BY: _______________________________
Ron Burton, City Manager
ATTEST:
_________________________
Sherri Bellard, City Secretary
Signed on the ______ day of ___________________, 202(cid:23).
CONTRACTOR
BY: ________________________________
PRINT NAME: ______________________
TITLE: _____________________________
WITNESS:
_________________________
PRINT NAME: ____________________
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SECTION (cid:37)