CONSTRUCTION MANAGER FOR CONSTRUCTION OF FIRE STATION #2

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
APRIL 26, 2026
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGER FOR
CONSTRUCTION OF FIRE STATION #2
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central
Standard Time, Wednesday, May 6, 2026. (The clock located in the City Secretary's office will be the
official time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, May 6, 2026
in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-031
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB
of your RFP to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning this Request for Proposals and Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSALS (RFP) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS and SPECIFICATIONS are for your convenience in submitting proposals for the enclosed
referenced services for the City of Port Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the
envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP
submittal arrives at the above location by specified deadline regardless of delivery method chosen by the
firm. Faxed or electronically transmitted RFP submittals will not be accepted.
Clifton Williams
Purchasing Manager
Page 2 of 20

REQUESTS FOR PROPOSALS
CONSTRUCTION MANAGER FOR
CONSTRUCTION OF FIRE STATION #2
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon
request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 20

REQUEST FOR PROPOSALS
CONSTRUCTION MANAGER FOR
CONSTRUCTION OF FIRE STATION #2
OBJECTIVE
The Construction Manager or Superintendent will be responsible strictly for the Contractor's compliance
with, and adherence to, the specifications of Port Arthur Fire Station #2 construction project. Fire
Department is requesting proposals from firms to provide a Construction Superintendent for the
construction project. The Construction Superintendent will function as City of Port Arthur representative
to assure the selected Contractor(s) adheres to all provisions in the bid documents as well as abides by all
clauses in their contract. The contract will be a till the completion of Fire Station #2 construction. If
interested your firm should review the scope of work and complete the bid proposal sheet. The
Construction Superintendent will begin work after all required contract paperwork is finalized.
SCOPE OF SERVICES
Upon selection and award of a contract Superintendent shall:
1. Attend Pre-Construction and all scheduled bi-monthly meetings between the City and
selected Contractor.
2. Review plans developed by engineer and/or architect.
3. Assist City in reviewing and processing submittals, shop drawings, and Requests for
Information for clarification of details between City and Contractor's representative.
4. Check the pay apps to make sure City is paying for the correct number of hours worked by
the Contractor, and the materials.
5. Coordinate with City on all Requests for Change Orders by the Contractor.
6. Advise City on questions and concerns from the Contractor.
7. During construction, the Construction Superintendent shall visit the site in conjunction with
the construction meetings to observe the progress and quality of the work completed by the
Contractor. Such visits and observation are not intended to be an exhaustive check or a
detailed inspection of the Contractor's work but rather to allow the City to become
generally familiar with the work in progress and to determine, in general, if the work is
proceeding in accordance with the construction documents.
8. Based on these visits, Construction Superintendent shall provide a site visit report to keep
City informed about the progress of the work and shall advise City about any observed
deficiencies in the work.
9. Construction Superintendent shall not supervise, direct or have control over the
Contractor's work nor have any responsibility for the construction means, methods,
techniques, sequences or procedures selected neither by the Contractor nor for the
Contractor's safety precautions or programs in connection with the work. These rights and
responsibilities are solely those of the Contractor in accordance with the contract
documents.
10. Construction Superintendent has the authority to stop construction if a problem is noticed.
The Construction Superintendent must contact the City representative immediately after
stopping the project.
Page 4 of 20

11. Construction Superintendent cannot make any changes to the construction project. If a
change is necessary, the Construction Superintendent must notify the City.
12. Assist City with overseeing the 'punch-list' for construction project. Ensures the
construction is completed in compliance with plans and specifications, City requirements
and operational needs, and quality assurance.
13. Attend Substantial Completion Inspection with City, coordinate with City to create punch
list, substantiate that items noted are completed, and possibly issue Substantial Completion
Certificate.
14. Provide support services as needed during the project close-out process.
15. Obtain and review close-out submittal from the Contractor for completeness before
transmitting to City which include but are not limited to:
a. Contractor's red lines and as-built notes and drawings
b. Warranty information
c. Material Safety Data Sheet (MSDS)
d. Start up and test reports
e. Building commissioning report (if required in construction documents)
REQUIREMENTS
1. Minimum three years construction management experience.
2. Possess and utilize a broad knowledge of architectural and construction principles, practices
and procedures.
3. Provide three references for construction projects similar to this.
4. Construction Superintendent shall not exceed 10 hours a week except for the following:
a. Authorization by the City representative for additional work
b. Material Testing (if necessary)
5. Construction Superintendent must be in attendance for material testing (if necessary).
6. Construction Superintendent expenses such as mileage and lodging must be included in the
hourly cost.
7. Construction Superintendent must submit a detailed billing invoice accounting for their
time with their monthly invoice submittal.
8. Construction Superintendent will remain on this project till it is totally complete.
CONTRACT
1. Contract will terminate once construction of Fire Station #2 is complete.
Page 5 of 20

The City of Port Arthur requires comprehensive responses to every section within this RFP. To
facilitate the review of the responses, Firms shall follow the described proposal format. The intent
of the proposal format requirements is to expedite review and evaluation. It is not the intent to
constrain Vendors with regard to content, but to assure that the specific requirements set forth in
this RFP are addressed in a uniform manner amenable to review and evaluation. It is requested
that proposal packets be limited to no more than 50 pages, excluding resumes.
A. EXPERIENCE
1. Provide a profile of experience for the Construction Manager and all members of the firm. This
section shall include, but not be limited to, the following:
a. State number of years providing this service.
b. Experience with Municipalities.
c. Knowledge of governmental construction requirements especially the State of Texas..
d. Knowledge of the City of Port Arthur requirements.
e. State any other relevant Experience.
B. PAST PERFORMANCE
1. Identify and describe the proposed Team's past experience for providing services that are most
related to this project within the past ten (10) years. For each project, provide the following
information:
a. Project name, location, contract delivery method, and description
b. Initial project and projected time for completion
c. Final project cost and time for completion
d. The nature of material change orders
e. The nature of adverse claims or litigation
f. Final project size in gross square feet
2. Provide past experience of completed government funded projects.
3. List any current projects that would impact your firm's ability to handle additional work for
which this response is requested.
4. Submit references.
C. COST
1. Please submit Bid Sheet with proposal stating hourly cost, and any other cost required for this
project.
D. PORT ARTHUR BUSINESSES
1. Points for Businesses located in Port Arthur, Texas.
Page 6 of 20

SELECTION PROCESS
All applications will be screened by an evaluation committee and those applicants selected for a short
list may be invited to attend an interview, at the applicant's own expense. The City shall not incur any
costs for applicant preparation and/or submittal of proposals.
The City will evaluate all responses based on the proposals, past performance and project approach.
The City reserves the right to negotiate the final fee prior to recommending any Firm for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following criteria:
a. Experience ............................................................................ 30 pts
b. Past Performance .................................................................. 30 pts
c. Cost ....................................................................................... 35 pts
d. Port Arthur Business ............................................................ 05 pts
2. City staff shall recommend the most qualified Architectural/Engineering firm to the City
Council and request authority to enter into contract negotiations.
3. When services and fees are agreed upon, the selected firm shall be offered a contract subject
to City Council approval.
4. Should negotiations be unsuccessful, the City shall enter into negotiations with the next,
highest ranked firm. The process shall continue until an agreement is reached with a
qualified firm.
5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the
preparation and presentation of a response. All finalist(s) shall pay their own costs incurred
in preparing for, traveling to and attending interviews.
Page 7 of 20

LETTER OF INTEREST
RFP - Construction Manager for the Construction of Fire Station #2 DEADLINE: May 6, 2026
The undersigned firm submits the following information (this RFP submittal) in response to the Request
for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Civil
Engineers for the City of Port Arthur
Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following:
COMPLETED RFP LETTER OF INTEREST FORM
NON-COLLUSION AFFIDAVIT (MUST BE NOTARIZED)
AFFIDAVIT (MUST BE NOTARIZED)
CONFLICT OF INTEREST
HOUSE BILL 89 VERIFICATION
SB 252CHAPTER 2252 CERTIFICATION
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject
any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in
this process will be borne solely by the firm, and that the required materials to be submitted will become
the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete
statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of
interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of Texas.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Address City/State/Zip
Email
Page 8 of 20

NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to
any competitor or any other person engaged in the same line of business, nor has the signatory or anyone
acting for the firm, corporation or institution submitting a bid committed any other act of collusion related
to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf
of said bidder.
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
Page 9 of 20

AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized
officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree
to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become
due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter
into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become
due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 10 of 20