Construction Management Services, RFP26-0016

A Board of Cooperative Educational Services
179 County Route 64, Mexico, NY 13114
Phone: (315) 963-4253 | Fax: (315) 908-3952
www.CiTiboces.org
www.CiTiboces.org/CooperativePurchasing
NOTICE TO BIDDERS - REQUST FOR PROPOSALS
The Center for Instruction Technology & Innovation (CiTi),
Legal Name: Oswego County BOCES,
is accepting proposals for:
CONSTRUCTION
MANAGEMENT SERVICES
RFP26-0016
Response Date:
Friday, May 8, 2026 at 2:00 p.m. EST
Amy Rhinehart, School Purchasing Officer
CiTi Business Office
179 County Route 64
Mexico, NY 13114
Phone: (315) 963-4253
Email: purchasing@CiTiboces.org

CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
GENERAL INFORMATION/CONDITIONS:
The purpose of this request for proposals ("RFP") is to help the CiTi BOCES ("BOCES") select a
qualified firm to provide comprehensive construction management services for the BOCES' Capital
Improvement Project, with an estimated expenditure amount of $80 million*, and for other services as
needed including: collaborate with the project architect; prepare and update as needed a project
schedule; coordinate the activities of multiple contractors to meet the milestone dates set forth in the
project schedule; provide cost estimating and accounting services; provide project status reports;
coordinate construction in compliance with the Contract Documents; and provide related professional
services.
Proposed Scope of Work:
It is estimated that the project should be completed at a construction cost of approximately $64 million*,
with an estimated duration of 6 months of pre-referendum, 18 months of pre-construction and bidding,
an estimated construction duration of approximately 27 months, plus closeout of approximately 4
months. The scope of the Capital Improvement Project is anticipated to include:
An addition connecting buildings C110 and S330, as well as renovations throughout those
buildings and select other buildings on the Mexico campus. Work is also anticipated to include
site improvements.
You are invited to submit proposals in accordance with this RFP. Proposals should reflect construction
management costs in the following categories:
(1) Logistical Planning.
(2) Collaboration with the BOCES' architect King + King in developing preliminary
plans/specifications with cost estimates for review by the BOCES and the preparation of final
plans/specifications.
(3) Preparation of bid packages and contracts, and management of Project work.
(4) Construction Administration and Closeout.
(5) Consulting Services.
The selected Construction Manager shall not bid or perform any of the trade construction work.
Joint ventures or teaming arrangements among multiple firms are not encouraged.
During the evaluation process, the BOCES reserves the right, where it may serve the BOCES, to
request additional information or clarifications from Proposers, or to allow corrections or
supplementation. At the discretion of the BOCES, Proposers may be requested to make oral
presentations and be interviewed as part of the evaluation process.
*Project amount to be determined based on finalization of proposed scope of work.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
The BOCES reserves the right to retain all proposals submitted and to use any ideas or concepts
contained within any proposal, regardless of whether the proposal was selected.
Proposers must be able to document their experience in providing Construction Management Services
to comparable BOCES and New York State public school districts. Additionally, Proposers shall
document their staff capacity and expertise to meet the requirements of the BOCES generally and the
unique requirements of the capital construction projects specifically.
The pre-proposal inspection, if any, will be held at the discretion of the BOCES.
All questions regarding this RFP are to be in writing and directed to:
Amy Rhinehart, School Purchasing Officer
Email: purchasing@citiboces.org
For a proposal to be considered under this RFP, one (1) original proposal, plus (1) proposal copy and
one (1) electronic version of the proposal on a flash drive must be submitted in a sealed envelope to:
Amy Rhinehart, School Purchasing Officer
CiTi Business Office
179 County Route 64
Mexico, NY 13114
Envelopes containing proposals must be labeled as follows: "RFP26-0016 CONSTRUCTION
MANAGEMENT SERVICES"
The deadline for the submission of sealed proposals is Friday, May 8, 2026, 2:00pm local time.
A public bid opening will take place on Friday, May 8, 2026 at 2:01 p.m. local time.
Proposers are responsible for submitting their proposals as set forth herein to the appropriate location
at or prior to the deadline. No proposals will be accepted after the deadline. Any proposals received
after the deadline will be returned unopened to the Proposer. The proposer assumes the risk of any
delay in the mail or in the handling of the mail by employees of the CiTi. Whether sent by mail or by
means of personal delivery, the bidder assumes responsibility for having his/her bid deposited on time
at the place specified.
In the event that the BOCES is closed due to unforeseen circumstances, the response day will be
extended to the next business day that the BOCES is open for business. The time of day will remain
2:00 p.m. local time.
Emailed or faxed responses are not acceptable.
The BOCES' Board of Education reserves the right to reject any or all proposals submitted or to accept
any proposal which, in the opinion of the Board, will be in the best interest of the BOCES.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
TENTATIVE RFP TIMELINE:
EVENT DATE (on or about)
RFP Issued April 20, 2026
April 22, 2026
Legal Notice Posting Published in CiTi's Legally Published
Newspaper, The Palladium Times
RFP Questions Due Thursday, April 30, 2026 by 2:00 p.m. EST
Response to Questions Friday, May 1, 2026 by 2:00 p.m. EST
Site visits may be arranged by contacting
Amy Rhinehart, School Purchasing Officer
Inspection
Email: purchasing@citiboces.org
Phone: 315-963-4253
Proposal Due Date Friday, May 8, 2026 at 2:00 p.m. EST
Week of May 18 to 22, 2026
Interviews (at BOCES' discretion) Times TBD, daytime and/or evening hours
possible
Anticipated Board of Education Award June 17, 2026
The above-listed dates are tentative and subject to change. The BOCES reserves the right to revise the
timeline in its sole discretion.
PERIOD OF ENGAGEMENT:
The services are to be governed by one or more contracts and are subject to appropriation of funds by
the BOCES. If there is no appropriation, then the contract will become null and void and of no force
and effect.
POINT OF CONTACT:
RFP documents are distributed solely by the BOCES. Copies of RFP documents obtained from any
other source are not considered official copies and may not be valid. Only those Proposers who obtain
RFP documents from the BOCES will be sent addendum information if such information is issued.
Limited requests for clarification or additional information regarding this Request for Proposals are to
be submitted in writing prior to the proposal opening. Verbal inquiries will not be entertained.
Questions may be submitted via email to purchasing@CiTiboces.org. Questions must be submitted by
2:00 p.m. on Thursday, April 30, 2026. Failure to do so may result in rejection of the proposal as being
unresponsive. Any substantive requests for information that are received and responded to by the
BOCES will be provided to all prospective Proposers in the form of an addendum.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
CONFIDENTIALITY
The Proposers acknowledge that any and all information, records, files, documents, or reports provided
to the Proposer by the BOCES shall be considered confidential and shall be handled accordingly at all
times. It shall be the Proposer's responsibility to protect and insure all portions of the BOCES'
materials and records in its possession. Neither the Proposer nor any of its employees, contractors,
agents, or volunteers shall at any time be permitted to utilize such confidential information for any
purpose outside the scope of this RFP or subsequent contract without the expressed prior written
authorization of the BOCES' Board of Education. Any breach of this confidentiality by the Proposer or
any of its employees, agents or volunteers may result in the immediate termination of any resulting
contract by the BOCES.
DISCLOSURE OF PROPOSALS
To the extent permitted by law, Proposers' proposals will not be disclosed, except for purposes of
evaluation, prior to approval of the resulting contract by the BOCES. All material submitted becomes
the property of the BOCES and may be returned or retained at the BOCES' discretion. Submitted
proposals may be reviewed and evaluated by any person other than one associated with a competing
Proposer, as designated by the BOCES. The BOCES reserves the right to use any and all ideas
presented in any response to the RFP. Selection or rejection of a proposal does not affect this right. If a
Proposer believes that any information in its proposal constitutes a trade secret or sensitive financial
information and wishes such information not be disclosed if requested by a member of the public
pursuant to the State Freedom of Information Law, Article 6 of the Public Officers Law, the Proposer
shall submit with its proposal a letter specially identifying the page number, line or other appropriate
designation that information which is a trade secret and explain in detail why such information is a
trade secret. Failure by a Proposer to submit such a letter with its proposal identifying trade secrets
shall constitute a waiver by the applicant of any rights it may have under Section 89 (Subdivision 5) of
the Public Officers Law relating to protection of trade secrets.
PROPOSAL COSTS:
The Proposer warrants, represents, and confirms that there will be no cost to the BOCES in connection
with the submission of its proposal or any future proposals or amendments. All costs associated with
preparing a response to this RFP are the responsibility of the Proposer. There is no expressed or
implied obligation for the BOCES to reimburse a Proposer for any expense incurred in preparing
proposals in response to this RFP.
MODIFICATION OR WITHDRAWAL OF PROPOSALS:
Any proposal may be withdrawn or modified by written request of the Proposer, provided such request
is received by the BOCES prior to the date and time set for receipt of proposals.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
RIGHT TO REJECT PROPOSALS:
This RFP does not commit the BOCES to award a contract, pay any cost incurred in the preparation of
a proposal in response to this RFP, or to procure or contract for services. The BOCES intends to award
a contract on the basis of the best interest and advantage to the BOCES and reserves the right to accept
or reject any or all proposals received as a result of this RFP, to negotiate with all qualified Proposers,
or to cancel this RFP, in part, or in its entirety. The BOCES may select as the successful proposal that
proposal which, in the BOCES' sole discretion and with whatever modifications the BOCES and the
Proposer may mutually agree upon, best meets the BOCES' requirements whether or not that proposal
is the lowest priced. No Proposer shall have any legal, equitable, or contractual rights of any kind
arising out of its submission of a proposal except as and to the extent that the BOCES, in its sole
discretion, shall enter into a contract with the Proposer that it selects.
THE CONTRACTS:
Provisions of this RFP and the contents of the successful response will be used to establish final
contractual obligations as set forth in sample contracts to be distributed to finalists for consideration.
The BOCES retains the option of canceling the award if the successful Proposer fails to accept the
terms, conditions, and obligations contained in the proposed contract. The Board reserves the right to
revise the obligations set forth in the contracts, negotiate with any or all Proposers, and enter into
contracts for services with a Proposer on terms and conditions that are in the BOCES' best interests.
FORMAT OF PROPOSALS:
To enable the BOCES to compare the proposals received, your proposal must include complete
information as requested in this RFP and in the:
CONSTRUCTION MANAGEMENT SERVICES QUESTIONNAIRE
CONSTRUCTION MANAGEMENT FEES FORM
In addition, it must include the following completed and properly signed forms which are attached
hereto:
Receipt Confirmation Form
Certificate and Signature Form
Bid Proposal Certification and Non-Collusive Bidding Certification
Iran Divestment Act Certification
INSURANCE:
No Proposer shall commence work for the BOCES until it has provided evidence of insurance
coverage reasonably acceptable to the BOCES as set forth in one or more contracts. Submission of
evidence of insurance coverage and approval of the insurance by the BOCES shall not limit or
decrease the liability of the Proposer.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
EXPECTED SCOPE OF SERVICES
The selected Proposer, in collaboration with the Project Team, shall coordinate and manage one or
more capital construction projects and play an active role in the BOCES' Project Management Team,
consisting of the BOCES' architect, the awarded construction manager, administration, Board
member(s), and other members deemed appropriate by the BOCES (the "Project Team"). The
Construction Manager shall collaborate with the BOCES' architect to develop schedules; prepare and
explain project construction estimates; analyze alternative designs; prepare and explain cost models;
explain labor and market conditions relevant to the Project and advise on the most appropriate
construction techniques.
Project management procedures shall be established in collaboration with the BOCES' architect, with
the BOCES' input and approval which shall facilitate integration of all construction activities and
phases of a Project. The selected Proposer shall deliver the Project in compliance with the final
BOCES approved project schedule, including but not limited to all substantial completion dates, in a
cost-effective manner, consistent with the budget and standards set by the BOCES. The collaboration
shall include the use of a mutually agreed online project management software application (e.g.,
Procore) to which the BOCES and the BOCES' legal counsel have online access throughout the
project and project close-out.
The selected Proposer's duties and the terms and conditions under which it will perform its duties shall
include but are not limited to the services and terms and conditions described in one or more contracts
to be determined.
CRITERIA FOR EVALUATING PROPOSALS:
Qualifications and experience of the Proposer and other key personnel.
Knowledge of and experience with NYS Education Department procedures regarding
construction projects and other state and federal laws affecting the operations of BOCES and
public school districts.
Recommendations from other BOCES and school districts.
Extent of services offered, and depth and extent of overall resources that can be used by the
BOCES.
Fees and reimbursable expenses.
Accuracy of estimating costs for previous school construction projects.
Timeliness in completing previous school construction projects.
How well the Proposer's represent their firm to BOCES officials.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
The willingness and ability to maintain continuity of staff working on each project to allow the
BOCES to develop a familiarity and strong working relationship with the staff.
Communication techniques and efficiency.
Field visits to completed construction projects.
BOCES Administrators and Board of Education members will review the proposals received and
evaluate them.
Proposers considered to be most qualified may be invited to the BOCES for an interview at the
BOCES administrative offices. Any Proposer selected for an interview should prepare a brief
presentation based on the information requested in the Construction Management Services
Questionnaire and the Construction Management Services Fees Form, both of which are attached
hereto.
The BOCES reserves the right to examine any other criteria and take the same under consideration and
reject any Proposer or proposal despite its compliance with these criteria, if it determines that to do so
would be in the best interest of the BOCES.
The BOCES reserves the right to reject any or all proposals submitted, to request additional
information from one or more of the Proposers, and to negotiate with one or more of the finalists
regarding the terms of the engagement and the contract(s). The BOCES intends to select the Proposer
that, in its opinion, is best qualified to meet the BOCES' needs.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
CITI BOCES
179 County Route 64
Mexico, NY 13114
CONSTRUCTION MANAGEMENT SERVICES
QUESTIONNAIRE
Firm Name: ___________________________________________Date_________________
Address: __________________________________________________________________
Contact Person: ____________________________________________________________
Phone: ____________________________________________
email: ___________________________________
1. Provide a Company Profile that includes the following:
a. a chart of organization
b. the size of the firm (number of employees)
c. the number of years that the firm has been in business.
d. the type of service the firm can provide (i.e., full service, limited service with
subcontractors, etc.)
e. the background of the firm
f. the location and address of the office from which the work for this BOCES is to be
performed.
2. Provide a list of those individuals in the firm with expertise in public school construction
(BOCES preferred) that will be directly involved with the BOCES and whose participation will
be contractually committed to the BOCES. Include resumes that include information without
limitation such as:
a. years of experience in NYS public school construction;
b. educational background;
c. the date the person began work for the firm;
d. their experience in managing and/or supporting NYS public school construction
projects in the position to be held for this BOCES;
e. any special skills;
f. a list of references with names and telephone numbers of contact persons for each
person; and
g. the approximate percentage of work time each key person would devote to this BOCES.
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CITI BOCES
RFP26-0016 REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
3. On a separate page list, the BOCES and school districts you are now working with, or whom
you have worked with in the past seven (7) years and for each provide the following:
a. name of the project;
b. BOCES/school district contact, including name and telephone number;
c. Referendum amount;
d. Construction cost;
e. scheduled completion date; and
f. actual completion date.
4. Total number of persons in the firm with expertise in State Education Department procedures
for public school construction projects _______
5. Will the project manager be available to attend Board meetings and other special meetings,
without limitations (mostly evenings) when required? ___ Yes ___ No
6. Do you have any conflicts of interest or affiliations with employees of the BOCES that would
prohibit or restrict your representation of the BOCES? ___ Yes ___ No
If yes, please specify on a separate schedule.
7. Have you been involved in any litigation, arbitration, or claims involving a New York State
BOCES or public school district in the past fifteen (15) years under your current company
name or previous company names? ___ Yes ___ No
If yes, please specify the details on a separate schedule, including whether the litigation was
filed by or against you.
8. Have you been involved in any litigation, arbitration, or claims involving an owner other than a
BOCES or New York State public school district in the past fifteen (15) years under your
current company name or previous company names? ___ Yes ___ No
If yes, please specify the details on a separate schedule, including whether the litigation was
filed by or against you.
9. Please specify the general liability insurance coverage that you carry, including whether the
coverage is under a claim made or occurrence-based policy and submit an example certificate
of insurance showing all coverage that would be available to verify that your firm will be able
to provide the liability insurance coverage during the project as set forth in the attached
Contract. You agree to indemnify the BOCES for any applicable deductibles. You
acknowledge that failure to obtain such insurance on behalf of the BOCES constitutes a
material breach of contract. The Construction Manager shall provide the BOCES with a
certificate(s) of insurance, evidencing that the requirements have been met, prior to the
commencement of work. The failure of the BOCES to object to the contents of the certificate(s)
or the absence of same shall not be deemed a waiver of any and all rights held by the BOCES.
10. Please specify the amount of the professional liability insurance coverage that you carry, if any.
11. Briefly describe any theories or concepts your organization will use to facilitate the timely
completion of the Project.
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