Construction Management for Force Main Replacement Project
| Agency: | Oconomowoc city |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 28, 2024 |
| Due Date: | Nov 4, 2024 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Construction Management for Force Main Replacement Project
|
| Category: | Bid Postings |
| Status: | Open |
|
Attachment Preview
Request for Proposals
Construction Management for Force Main Replacement Project
The City of Oconomowoc is requesting proposals for the Construction Management of our 2024/2025
Force Main Replacement Project. Work consists of Installation of a new 12-inch force main
connecting the existing force main to the WWTP. The new pipe spans 5,531 feet and
abandonment of existing force main section. Proposals will be received at the Office of the
Wastewater Treatment Plant, 900 S. Worthington St., Oconomowoc, WI 53066 until 8:00 am local time on
Monday, November 4, 2024. Proposals shall be marked “Qualifications and Documentation for 2024/25
Force Main Replacement Project”. Firms may obtain copies of the Request for Proposal at the above
location weekdays from 7:00 am to 3:00 pm, on normal working days or by sending an email request to
kfreber@oconomowoc-wi.gov. The City of Oconomowoc reserves the right to select any firm’s proposal
that it deems the most advantageous and serves the best interest of the City.
Published:
Thursday, October 17, 2024
Thursday, October 24, 2024
Request for Proposals
Construction Management for Force Main Replacement Project
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I.
Preparation of Proposals
The City of Oconomowoc (‘City’) is interested in obtaining the services of an Engineering
Consultant (‘Consultant’) for the Construction Management (CM) duties for our 2024/2025 Force
Main Replacement Project. Work consists of Installation of a new 12-inch force main connecting
the existing force main to the WWTP. The new pipe spans 5,531 feet. and abandonment of existing
force main section. Selected consultant will be responsible for construction management services
for all components of the project.
The construction of the work will be awarded on November 5, 2024 (Tentatively). Our project has
contractual project date of substantial completed by March 28, 2025, and ready for final payment
April 25, 2025. The project was designed by Applied Technologies. All files necessary for the
completion of the Scope of Services will be provided to the selected consultant. Questions
regarding this proposal must be emailed to Kevin Freber by Friday October 25, 2024. Response
to the questions will be provided to all consultants on Tuesday October 29, 2024. Not-to-Exceed
proposals are due to the Office of the Wastewater Treatment Plant by 8:00 am local time on
Monday, November 4, 2024.
Questions concerning the RFP should be directed to:
Kevin Freber, Wastewater Operations Manager
Phone: 262.569.2192
Email: kfreber@oconomowoc-wi.gov
II.
Scope of Services
a. Special Note for this Project: Construction Management Task 1 and Task 2 can be
the same person. Use 300 hours total for Tasks 1 and 2.
Construction Management
Task 1 Construction Management Services
The identified Construction Manager (CM) for the Project must be a P.E. with a minimum of 10
years’ experience in engineering and construction related experience. The CM will be
responsible for the scheduling of the construction review services to match the Contractor’s
schedule. Additional responsibilities include informing the City of any cost saving ideas, ensure
that all permit and contractual requirements are adhered to and have the appropriate personnel
on the site for the work they are reviewing.
• General contract administration.
• Attend monthly project progress meetings.
• Review, approve, verify contract quantities and process pay requests from the
Contractor.
• Review, approve, and process change orders as required.
• Prepare a project punch list and coordinate punch list completion with the City, City
Utilities and contractor.
• Prepare and coordinate completion of project closeout documents.
Task 2 Construction Inspection Services
The primary person for this task must have a combined minimum of 5 years’ experience in
engineering and construction review services with a minimum of 5 years of construction review.
This person shall be on site for all construction activities. If more than one person is needed
based upon the number of crews or the number of contractors working at the site, the second
person must have the same level of experience. Enforcement of all issued permits for the
project.
• Monitor project and follow Emergency Action Plan regarding State and OSHA Safe work
practices and procedures.
• Review all materials on site to determine compliance with Contract Specifications.
• Confirm that all minimum separations between water main, sanitary sewer, and storm
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sewers are met.
• Report all conflicts to the City.
• Review that proper techniques are used for the installation of all buried infrastructure,
backfill of trenches and compaction in accordance with the contract documents and City
Specifications.
• Review all installations and abandonments to confirm they are in accordance with contract
specifications
• Determine that all components are installed properly, and location as specified. Record all
changes during construction for record drawings and determine compliance with plans.
• Measure and track quantities as defined by the bidding documents.
• Report to Construction Manager whenever inspector believes that any Work is
unsatisfactory, faulty or defective or does not conform to the Contract Documents, or has
been damaged, or does not meet the requirements of any inspection, test or approval
required to be made; and advise Construction Manager of Work that inspector believes
should be corrected or rejected or should be uncovered for observation, or requires special
testing, inspection or approval.
• Attend and keep minutes of all job meetings.
• Complete all required erosion control inspections and reports with prompt notification to
the contractor of non-compliance items.
• Provide digital construction reports by noon of the next normal workday for the previous
day’s work. Construction reports should include the following: pictures to show fittings,
structures, conflicts and special conditions, description and digital drawings with notes
shown on the construction plans of the work completed, unit quantity tracking, shop
drawing approvals, test reports, individuals and equipment on site, measurements to
accurately locate and determine length of all piping, conflicts, weather, and site conditions.
Reports may be requested sooner should there be construction issues.
Task 3 Record Drawing Information
The design engineering consultant will provide the specifications for the formatting of the field
information used for record drawings. Selected consultant is responsible to document
construction information during the project and provide to the design engineer within 30 days
of the substantial completion date to complete the record drawings.
There are no assigned hours for this as it is incidental to the inspection services.
Task 4 Miscellaneous Items and Administrative
Provide a listing of administrative costs and any items not specified in tasks 1 through 2 that
your firm normally provides for construction management projects.
III.
Project List
The Construction Management (CM) duties for our 2024/2025 Force Main Replacement
Project. Work consists of Installation of a new 12-inch force main connecting the existing
force main to the WWTP. The new pipe spans 5,531 feet. and abandonment of existing force
main section.
IV.
RFP Submittals
• The cover page is to include the following information:
1. Consultant’s name and mailing address
2. Consultant’s current legal status: corporation, partnership, sole proprietor, etc.
3. Federal ID number
4. State ID number
5. Contact person’s name, title, phone number and email address
6. Signature of authorized corporate officer for each entity that will participate in
the project
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• Provide a summary of the proposed approach to the project as well as a detailed
description of the proposed methodologies to be used to provide the requested services
and deliverables.
• Provide sample of daily inspection report and the methodology used to complete the
requirements in Task 2.
• Describe the background and experience of your firm. Provide documentation of your
experience in performing work of a similar nature that demonstrates your ability to provide
the required services.
• Provide three references from contracts completed by the staff proposed to be assigned to
our projects that are similar in size and scope and the contractors that completed the work.
Respondents must provide references that can be contacted.
• Identify key personnel, to include at a minimum, Construction Manager and Construction
Review Technician that will be assigned to the project to complete the tasks detailed in
Section II, Scope of Services. Provide resumes for these assigned staff. Identify the
individual that will serve as contact person for assignments, billings, and general contract
administration. At least one of the key individuals must be a P.E. with a minimum of 10
years’ experience.
• In a separate Project Cost envelope, detail how service will be provided to complete the
tasks detailed in Section II, Scope of Services. Include the total hours and cost associated
with each task. The consultant shall provide a fee and billing rate schedule which will
include the following elements:
1. Provide a total not-to-exceed cost based on an understanding of the project
scope of services.
2. Reimbursable expenses.
• Conflict of Interest
Consultant must provide a signed statement with their proposal agreeing to the City’s
conflict of interest requirements:
• No Current or Prior Conflict of Interest. That Consultant has no business,
professional, personal, or other interest, including, but not limited to, the
representation of other clients, that would conflict in any manner or degree with the
performance of its obligations under this Agreement.
• Notice of Potential Conflict. If any such actual or potential conflict of interest arises
under this Agreement, Consultant shall immediately inform the City in writing of
such conflict.
• Termination for Material Conflict. If, in the reasonable judgment of the City, such
conflict poses a material conflict to and with the performance of Consultant's
obligations under this Agreement, then the City may terminate the Agreement
immediately upon written notice to consultant; such termination of the Agreement
shall be effective upon the receipt of such notice by Consultant.
V.
Submission of Proposals
A. Number of proposals
Four paper copies and 1 electronic copy (PDF format) of the proposal is required (do not
include fee information on the electronic copy). Proposals must be on standard 8 ½” by
11” paper and all supporting documents must be on paper no larger than 11” by 17”.
Qualifications and supporting documentation must be submitted in a sealed envelope
clearly marked “Qualifications and Documentation for 2024/2025 Force Main Replacement
Project” with a separate sealed envelope containing the cost information clearly marked
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“Not-to-Exceed Proposal Costs for Construction Management of Force Main Replacement
Project”.
B. Mailing Address
City of Oconomowoc
Wastewater Treatment Plant
900 S. Worthington Street
Oconomowoc, WI 53066
C. Deadline
Proposals will be received until 8:00 am local time on Monday, November 4, 2024.
Proposals received after the deadline will not be accepted. It is neither the City’s
responsibility nor practice to acknowledge receipt of any proposal. It is the responder’s
responsibility to ensure that a proposal is received in a timely manner.
VI.
Evaluation of Proposals and Selection of Firm
All proposals received within the stated deadline will be reviewed by City Staff. Depending on the
final scores of the firms that submit, interviews may take place prior to completion of the Staff’s
recommendation to the Utility Committee. The Common Council has the final approval of the Utility
Committee’s recommendation. Criteria used in the evaluation of the proposals will include, but are
not limited to, the following:
• Quality, completeness, and clarity of proposal.
• Demonstrated understanding of the project scope.
• Organization, management, and technical approach to the project.
• Demonstrated experience in technical expertise required to complete the project.
• Ability to package findings, ideas, concepts, and policies through a combination of written
and graphic mediums.
• Staff qualifications and experience.
• Demonstration of capacity to successfully complete the project.
• Review of references.
• Cost to provide the requested services and deliverables.
• The City of Oconomowoc reserves the right to select any firm’s proposal that it deems the
most advantageous and serves in the best interests of the project and the City. The City
of Oconomowoc reserves the right to reject any and all proposals. Cost is one of several
evaluation criteria. The City may not select the proposal with the lowest cost estimate.
VII.
Selection of Firm Evaluation Factors and Points
A two-step selection process will be used. The first step will consist of evaluation of qualifications
and technical information submitted by the consultant and will result in a short list of firms who
are considered best qualified based upon the evaluation process described below. The second
step will consist of opening of the cost proposals from the short-listed firms. Interviews may be
scheduled.
Step One: Evaluation Factors and Points
• Compliance with Request for Proposals (15 Points)
o Consultant’s adherence to all conditions and requirements of the RFP.
• Quality of Response (15 Points)
o Clearly demonstrated understanding of the work to be performed.
o Completeness and reasonableness of the Consultant’s plan for accomplishing the
tasks.
• Services to be Provided (30 Points)
o Describe proposed services and how they accomplish the objectives of the project, as
well as the ability to rapidly respond to the City’s needs.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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