5709 - Construction Management Services for Replace Asphalt Concrete Surfacing Project 2026

June 29, 2026
REQUEST FOR PROPOSAL
FOR
CONSTRUCTION MANAGEMENT SERVICES FOR
REPLACE ASPHALT CONCRETE SURFACING PROJECT 2026
FOR THE
CITY OF REDDING, CALIFORNIA
(Schedule Number 5709)
In accordance with the provisions of the Municipal Code of the City of Redding, sealed
proposals must be submitted to the City Clerk's 3rd floor office located at City Hall, 777 Cypress
Avenue, Redding, California 96001 prior to 3:00 p.m. PT, Monday, July 20, 2026, for furnishing
the City of Redding a proposal for providing Construction Management Services for replace asphalt
concrete surfacing project 2026, per specifications and general conditions.
PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED
OR CONSIDERED.
The said proposals will be opened at 3:00 p.m. PT, on Monday, July 20, 2026, in the
designated City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress
Avenue, Redding, California.
The proposer shall provide the original (unbound), four (4) copies and a USB drive with a
PDF copy of the proposal. Electronic submission of proposals will not be allowed. One (1) set of
the Fee Proposal is to be submitted in a separate, sealed envelope. Proposal package may be
obtained from the City's website,
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php. The
City will award any resulting contract in a manner consistent with the City Purchasing Ordinance.
The cut-off date and time for receiving questions regarding this bid is 5:00 p.m. PT, on
Wednesday, July 8, 2026. All inquiries must be made in writing and may be submitted to the email
address shown below.
THE CITY OF REDDING
Purchasing Division
Michelle Kempley, Purchasing Officer
mkempley@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the City
of Redding Internet web site, or from another prospective bidder/proposer), it is the
responsibility of the potential bidder/proposer to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid/proposal so that any addenda or
other correspondence related to this solicitation will be sent to the potential
bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall
provide the solicitation number located on the cover page of this document.
Transmittal of this information must be in writing, by U.S. Mail, or e-mail.
Transmittal of this information via telephone is not acceptable.
Please submit bid/proposal as directed in the RFP package. Forward to:
City of Redding
City Clerk
777 Cypress Avenue
Redding, CA 96001
Proposals must be received by the City Clerk's office prior to 3:00 p.m. PT on the date
indicated below. Mailing envelope is to be clearly marked on the outside with the following
notation:
"Proposal for Schedule No. 5709; opening at
3:00 P.M., on Monday, July 20, 2026"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

CITY OF REDDING
REQUEST FOR PROPOSALS
FOR CONSTRUCTION MANAGEMENT SERVICES FOR
REPLACE ASPHALT CONCRETE SURFACING PROJECT 2026
(Schedule No. 5709)
I. INTRODUCTION
The City of Redding (City) is soliciting proposals for construction management services including
inspection, materials testing, and resident engineering duties for the Replace Asphalt Concrete
Surfacing Project 2026 (Project). The link to the project plans shows the locations of the project in
the City of Redding. The project is funded with general street funds.
The plans, specifications, and estimates for the project have been prepared by City staff. The
purpose of this project is to improve pavement conditions and reduce maintenance costs on
City streets, including portions of Browning Street, Canby Road, and Mistletoe Lane.
This project will include wedge grinding, conform grinding, asphalt concrete digouts, paving
fabrics/geogrids, asphalt concrete paving, adjusting of valve boxes and manholes, shoulder
backing, concrete ramps and sidewalks, traffic control, striping, signs and pavement markings.
The current construction cost, not including contingencies or construction management, is
$2.6 million. There will be 50 workings days for construction of the project.
The scope of work includes services prior to construction, services during construction, and
services after construction. A consultant services agreement will be executed for the
combined services. It is the intent of the City to hire a consultant who will provide complete
construction management, resident engineering, perform materials testing, and inspect the
construction of the project with minimal support from City personnel.
II. REVIEW OF BACKGROUND INFORMATION
The following items are available via the shown links below and can be accessed through the
City of Redding's Engineering - Public Works Bid Opportunities webpage.
Engineering - Public Works Bid Opportunities "Bid 5713"
Plans
Project Specifications
Project Categorical Exemptions/Categorical Exclusion
City of Redding Construction Standards Construction Standards (CORCS)
III. GENERAL
The Consultant shall play an active role in the management of the project to maintain the
project schedule and budget and to protect the City against defects and deficiencies on the part
of the construction Contractor. Services provided during construction will, in general, consist
of project management, construction contract administration, construction inspection, and

materials testing including source inspection as needed. In doing so, the Consultant will serve
as the focal point for coordination between the Contractor, the City, and utility companies.
The Consultant's work plan and expected level of effort should consider the schedule imposed
on the Contractor, including what can be reasonable expected for overtime inspection.
The Consultant will be responsible for their own office and administrative space including
telephone, restroom, and computer facilities. The City will not provide these facilities.
The Consultant shall assure the City that it will comply with the Americans with Disabilities
Act (ADA, as well as all applicable regulations and guidelines issued pursuant to the ADA
(42 U.S.C. 12101 et seq.).
The Consultant must comply with Government Code 8355 in matters related to providing a
drug-free workplace.
IV. SCOPE OF SERVICES
Prior to Construction
1. File Review - Review project files and plans including quantity calculations;
memorandums to Resident Engineer; geotechnical reports; hydraulic studies;
discovery plans; etc.
2. Schedule Review - Prepare a tentative schedule that identifies construction stages,
utility relocations, notification timelines for permits and agreements, and all items that
will be submitted by the Contractor for review and approval.
3. Preconstruction Conference - Organize a preconstruction conference with the
Contractor, Subcontractors, City, to discuss the work involved, administrative matters,
labor compliance, safety and accident prevention, answer questions from the
contractors, and address issues that need to be resolved before work commences.
During Construction
4. Construction Meetings - Conduct regularly scheduled construction status meetings
to review project schedule, potential change orders, progress payments, and future
material testing needs; facilitate decision making and discuss issues that have the
potential of adversely affecting the project budget, schedule, or product. Consultant
shall prepare meeting agenda in consultation with City Construction Manager.
5. Coordination - Coordinate all administrative, inspection, and testing activities of the
construction contract.
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6. Contract Documents - Interpret the intent of the plans and specifications to protect
the City against defects and deficiencies on the part of the Contractor and maintain the
project budget and schedule.
7. Labor Compliance - Perform labor compliance tasks, including verifying certified
payrolls, subcontractor and apprentice utilization, and labor interviews.
8. Progress Reports - Prepare monthly progress reports and submit to the City. The
reports will address the progress of the work, the project schedule,
information/decisions required to maintain the schedule and complete deliverables,
problems encountered that may affect the schedule, budget work products, anticipated
work for the following week and month, and should contain photographs documenting
the progress of the work.
9. Contractor Inquiries - Prepare responses to RFI's in compliance with the plans,
specifications and City procedures for City's approval.
10. Contract Change Orders - Prepare change orders in compliance with the
specifications and City procedures for City's approval.
11. Progress Payments - Analyze Contractor's initial schedule of values for
reasonableness. Reconcile and document items of work in compliance with the
specifications and prepare monthly progress payments in compliance with City
procedures for City's approval.
12. Project Schedule - Monitor and analyze Contractor's schedule for compliance with
the specifications and permit requirements.
13. Project Budget - Monitor and analyze project expenditures, track earned value,
forecast project costs, and develop strategies to keep project within budget.
14. Utility Coordination - Coordinate with the appropriate utility companies for work
that affects its specific utility.
15. Project Submittals - Coordinate, document, and make engineering recommendations
regarding submittals and their compliance with the plans and specifications for the
City's and design engineer's approval.
16. Materials Testing - Coordinate, conduct, interpret, and supervise all required soils
and material tests.
17. Surveying - Provide review and approval of Contractor's construction staking requests
(if applicable) to ensure adequacy and accuracy. Construction surveying and staking
will be the responsibility of the Contractor.
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18. Construction Inspection - Provide complete daily inspection of the construction and
the Contractor's operations and prepare daily and weekly inspection documentation.
19. Test Data - Review and make recommendations on manufacturers shop or mill tests
(or reports from independent testing laboratories) relative to materials, equipment,
performance ratings, and concrete data as necessary to ensure conformance with the
project specifications.
20. Traffic Control - Review and make recommendations regarding all traffic control
proposals and inspect Contractor's traffic control to ensure compliance with
specifications and the Manual on Uniform Traffic Control Devices (MUTCD).
21. Safety - Conduct and document project safety meetings in accordance with the project
requirements. Report all accidents, including property damage, and notify proper
authorities. Document all incidents with photographs and written reports. Enforce
Federal and State regulations for occupational safety and health standards for all
construction activities.
22. Environmental and Permits - Ensure that Contractor's operations are in
conformance with the environmental documents listed below:
Project Categorical Exemption/Categorical Exclusion
23. Final Inspection - Make final inspection for all construction and provide written
documentation indicating conformance with the plans and specifications and approved
change orders. Coordinate with City staff for final inspection. Provide written notice
to City staff of the project's final work within one day of the project's completion.
24. Quality Control - The Consultant has total responsibility for the accuracy,
completeness, and timeliness of all meeting notes, contract change orders, progress
payments, labor compliance, reports, and all other work performed under this contract.
After Construction
25. As Built Plans - The Consultant shall keep a full set of plans with "redline" changes
updated during construction, then upon construction completion, shall be submitted to
the City and Design Consultants for incorporation in the final Record Drawings.
26. Contract Records - Provide the City with the original set of construction documents
cataloged in accordance with the Caltrans filing system or other City approved system,
including all documentation, correspondence, diaries, contract documents, labor
compliance, etc. All files shall be submitted electronically via a USB flash drive
within 2 months of the project's completion.
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V. Prevailing Wage and DIR Registration Requirements
Portions of the work contemplated for this contract may be subject to the payment of
prevailing wages (e.g., certain inspection and testing services). The prevailing wage of each
job classification may be found by inquiry with the by inquiry with the California Department
of Industrial Relations. Consultant and any subconsultant effected shall comply with all laws
related to the performance of Public Work including, but not limited to, payment of prevailing
wages, the employment of apprentices pursuant to 1777.5 of the California Labor Code and
the obligation set forth in 1726 of the California Labor Code to provide the City of Redding
and/or Department of Industrial Relations certified payroll documentation when required.
Copies of all certified payroll records related to this project are to accompany the relevant
invoice submitted to the City of Redding. This includes the Employer Statement of Payments
that addresses financial consideration of employee benefits.
No Contractor/Consultant or subconsultant may be listed in a bid proposal for a Public Works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
1725.5 (with limited exceptions from this requirement for bid purposes only under Labor
Code 1771.1(a)).
No Contractor/Consultant or subconsultant may be awarded a contract for a Public Works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
1725.5.
The effected consultant and subconsultants must upload electronic payroll records directly to
the Department of Industrial Relations Division of Labor Commissioner.
VI. PROPOSAL FORMAT
The proposal shall include, as a minimum, the following information in the order shown
below:
1. Cover/Transmittal Letter - Letter is to be signed, in ink, by a member of the
organization having the authority to negotiate and execute contracts on behalf of the
firm. Cover letter must acknowledge receipt of all addenda by number, if any were
issued (if in doubt, check Purchasing's webpage at Bid Opportunities).
2. Project Understanding - This section should outline the consultant's basic
understanding of the project. It should identify key issues to be addressed during the
project with any insights or innovative ideas the consultant can provide for addressing
those issues.
3. Scope of Work - Describe the work plan that you intend to use to complete the tasks
listed in the Scope of Services. Note any changes/deviations or additions to the work
descriptions that may have been overlooked or that help clarify the work tasks.
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Deviations which demonstrate a clear benefit or advantage to the City may receive
special consideration.
4. Related Experience - Include all projects in progress or completed over the last five
(5) years by your firm that are comparable to this project. Highlight designated
personnel and their roles on these projects. Indicated the specific relationship to the
project if other than the principal firm. Include agency references with names,
addresses, and current phone numbers.
5. Responsible Personnel - List the Principal-in-Charge, Project Manager, Resident
Engineer, and key project staff who will be directly involved in this project.
Professional qualifications, registration numbers, and applicable experience of each
person are required, together with the hours that each is committed to the project.
Indicate the role this person had on the projects listed in the Related Experience section
above, if any. Include all anticipated subconsultants, listing names, address, telephone
numbers, key personnel, and the expected hours to be committed to the project. A
project organizational chart of key personnel shall be included. Every person whose
resume is provided shall be shown on the organizational chart. Resumes of people
who are not shown on the organizational chart will not be considered. Personnel in
responsible charge of construction engineering and administration shall be registered
engineers in the State of California.
6. Consultant/Sub-consultant Form - Fill out attachment 1 and submit with your
proposal.
7. Consultant Fee - In a separate sealed envelope, present one (1) set of documentation
for the estimated fee for engineering services as described in the Scope of Work.
The cost estimate shall be broken down for each project by task, man-hours per task,
different personnel classifications per person-hour (i.e., Principal, Senior Engineer,
Staff Engineer, Clerical, etc.), provide a total cost per task, subcontractors fees,
expenses, and a total not-to-exceed amount for the entire project. Fees shall include
all markups, overhead, and profit. The estimated fee shall be submitted in a sealed
envelope along with copies of the proposal and shall not be opened until the interview
process has been completed. The fee shall not be a scoring factor in the evaluation
of the consulting firms. Do not state cost for services anywhere in the proposal.
VII. PROPOSAL SUBMITTAL
Pages in the proposal shall be typed and double-sided with the maximum number of pages of
the proposal information (excepting cover sheet, cover letter, resumes, blank pages, and table
of contents) to be limited to ten (10) pieces of paper (20 pages). Only the specifically
requested information shall be submitted. Promotional or other unsolicited material shall not
be submitted. If a consultant recognizes a superior method of accomplishing a specific task
or item, the Consultant's fee shall reflect the City's requested work, and a cost
increase/savings for the more-efficient method shall be noted separately.
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The Consultant shall submit an original (unbound), four (4) bound copies and a USB drive
with a PDF copy of the proposal in a sealed box or envelope clearly marked with the
consultant's name and the description "Proposal for CM SERVICES FOR REPLACE
ASPHALT CONCRETE SURFACING PROJECT 2026, BID NEGOTIATION
SCHEDULE 5709" The proposals shall be delivered to the City Clerk's Office by the time
and date noted on the cover sheet of this RFP. A single set of the Consultant's fee schedule
for the services required in this proposal shall be submitted, along with the copies of the
proposal in a separate sealed envelope with the same notation as in the proposals. The
sealed envelope will not be opened until after the Consultants have been ranked.
Late submittals, submittals to the wrong location, or submittals with inadequate copies are
considered nonresponsive and may be rejected. The City reserves the right, at its sole
discretion, to waive any minor irregularities found in the proposals.
VIII. EVALUATION CRITERIA
City of Redding City Manager Policy 22-03 establishes the method of selecting a Consultant
to perform the work on the project. A Review/Selection Committee made up Engineering
personnel will evaluate the Consultants based on the proposals and the following items:
Understanding of the project/scope (20 points)
Team experience; similar project; working with the City (25 points)
Qualifications and experience of the Resident Engineer (15 points)
Qualifications and experience of project team members (15 points)
Project schedule; financial responsibility (10 points)
Project management plan (10 points)
Geographical location of project team (5 points)
If necessary, an oral interview to determine which Consultant is best qualified to perform the
work for this project. The Committee will then determine a ranking of the Consultants at
which time the Consultant fee envelopes will be opened and tabulated. The Consultant fees
will be evaluated to determine if the amount of the fee is considered a reasonable cost for the
work. If the top ranked Consultant's fee is reasonable, the Committee will make a
recommendation to the City Engineer. If the top ranked Consultant's submits a fee that is not
considered a reasonable cost for the work and the Consultant is unable to lower the fee to an
acceptable level, the City Engineer reserves the right to bypass the top ranked Consultant and
negotiate with the second ranked Consultant. The City Engineer may require additional
information prior to making a recommendation to the City Council to award and enter into a
contract with the selected Consultant.
IX. STANDARD CONSULTANT CONTRACT
The Consultant selected to provide the scope of services shall use the City of Redding's
standard Consultant and Professional Services Contract. By submitting a proposal for the
work, the Consultant agrees to utilize the City's contract. Pay close attention to the insurance
requirements indicated in Section 5 of the contract shell.
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X. TENTATIVE SCHEDULE
Begin Circulation of RFP to Consultants.................................. ... June 29, 2026
Deadline for Receipt of Questions (by 5:00 p.m.) ........................................... July 8, 2026
Addendum issued (if necessary) ..................................................................... July 10, 2026
Deadline to Submit Proposals .......................................................................... July 20, 2026
Evaluate Proposals ............................................................................ Week of July 20, 2026
Interview consultants (if necessary) ................................................................ July 20, 2026
Obtain City Council Approval .................................................................... August 04, 2026
Construction Prof. Serv. Contract Notice to Proceed ................................ August 06, 2026
Begin Construction ........................................................................................... August 2026
End Construction ......................................................................................... November 2026
XI. CONTRACTS
Any questions regarding this RFP must be submitted in writing to both contact names shown
below. Responses deemed material to the understanding of this project will be shared with
all known interested parties by way of formal addendum.
Nick Visconti, Construction Manager, nvisconti@cityofredding.gov
Michelle Kempley, Purchasing Officer, mkempley@cityofredding.gov
Questions must be received no later than 5:00 p.m. on July 8, 2026. Addenda will be emailed
to all known interested parties as well as be posted to Bid Opportunities (scroll down to the
schedule number). It is ultimately the responsibility of the consultant to be in receipt of all
addenda, should any be issued.
ATTACHMENTS
1. Consultant/Subconsultant Form - Required to be submitted with proposal
2. Request for Proposal General Conditions
3. Consultant Professional Services Contract Template (DRAFT)
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