26-058 Construction Inspection Services for Natural Gas Pipeline Replacement
| Agency: | City of Pensacola |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 28, 2026 |
| Due Date: | Sep 29, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Title: |
26-058 Construction Inspection Services for Natural Gas Pipeline Replacement
|
| Category: | Requests for Proposal (RFP) |
| Status: | Open |
|
Attachment Preview
CITY OF PENSACOLA
REQUEST FOR PROPOSALS
RFP NO.: 26-058
CONSTRUCTION INSPECTION SERVICES
FOR NATURAL GAS PIPELINE REPLACEMENT
The City of Pensacola is seeking construction inspection services relating to the
construction and installation of approximately 14.7 miles of natural gas pipeline and
services according to the City’s Natural Gas Distribution Infrastructure & Safety
Modernization (NGDISM) Grant Program Award No.693JK32540107NGDI.
Consideration will be given to only those firms whose personnel are operator qualified for
all covered tasks according to Subpart N in 49 CFR Part 192 and Subpart G in 49 CFR
Part 195.
Sealed and complete hardcopy Proposals with original or electronic signature, and
one (1) complete and identical electronic copy (PDF) on CD or flash drive, must be
received no later than September 29, 2026, 2:30 P.M., local time, at the following
location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or
other courier service). Submittals received after the deadline will not be accepted. Multiple
submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Open Bids (FKA) Demandstar or
Central Bidding. Both sites require registration and varying fees for notifications and
document downloads.
Those submittals received will be opened and publicly read the following business day
(September 30, 2026, at 10:00 A.M., Central time) via Microsoft Teams at the following
link*: Microsoft Teams RFP opening.
Complete specifications, if not attached, may be obtained from the City of Pensacola
website, www.cityofpensacola.com/bids.aspx. Any addendum issued will be posted to
the City’s website. Respondents are responsible for obtaining addenda and are
advised to check the website frequently.
Any questions concerning the RFP should include the Subject Line: RFP 26-058 - RFI,
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and should be addressed and submitted in writing no later than September 18, 2026, at
10:00 A.M., local time, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
A tabulation of submittals will be posted to the City’s website at
www.cityofpensacola.com/bids.aspx.
A Notice of Intent will be issued to respondents. This begins the protest period. Failure
to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or
failure to post the bond or other security required by law within the time allowed for filing
a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436- 5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
This project is federally funded by the Pipeline and Hazardous Materials Safety
Administration. By submitting a letter of response, the Firm certifies that no principle is
presently suspended, proposed for debarment, declared ineligible or voluntarily excluded
from participation on this transaction by any Federal Department or Agency.
The City reserves the right to accept or reject any or all submittals, to waive any submittal
informalities and to re-advertise for submittals when deemed in the best interest of the
City.
Attest:
Ericka L. Burnett
City Clerk
CITY OF PENSACOLA
D. C. Reeves
Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
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RFP, SUBMITTAL, AND EVALUATION SCHEDULE
(all dates subject to change)
Advertise RFP
Deadline for Questions
Deadline Receipt of Submittals
Opening of RFP
Selection Committee Meeting – Distribution of Materials
Selection Committee Meeting – Shortlist
Selection Committee Meeting – Oral Presentations (if required)
08/28/2026
09/18/26, 10:00 AM
09/29/2026, 2:30 PM
09/30/2026, 10:00 AM
TBA
TBA
TBA
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this RFP are subject to Florida’s Government in the Sunshine Law — open
to the public, noticed in advance, and documented as public records. Each
Committee member shall sign a Sunshine Law acknowledgement prior to
participating. All notes, scoresheets, and written communications are public
records under Chapter 119, Florida Statutes, and subject to disclosure. Members
shall not communicate privately with one another or with proposers outside of a
duly noticed public meeting.
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GENERAL INSTRUCTIONS
A. Firms responding to the RFP must be available for interviews to the Selection
Committee. These interviews will be held in person at 1625 Atwood Drive,
Pensacola Florida.
B. Submittals should respond to each item noted in the Submittal Format and
Evaluation Criteria in the order noted. Identify responses with the same paragraph
notation as this RFP.
C. Submittals must be typed or printed. All corrections made by the proposer prior to
the opening must be initialed and dated by the proposer. No changes or corrections
will be allowed after submittals are opened.
D. Any addendum issued will be made available on the City's website at
http://www.cityofpensacola.com/bids.aspx. Interested bidders are advised
to check the site frequently.
E. The City of Pensacola is not liable for any costs incurred by any interested party in
responding to this RFP.
BACKGROUND AND PURPOSE
The City of Pensacola (“City”) is a municipal government, which, in addition to its
traditional governmental functions, operates several departments that are classified as
“public enterprise” operations. This includes Pensacola Energy, a natural gas utility.
The City of Pensacola has been awarded grant funding from The Pipeline and Hazardous
Safety Administration under the Natural Gas Distribution Infrastructure & Safety
Modernization (NGDISM) Grant Program with Award No.693JK32540107NGDI (“Grant”)
for completion of the work described in the attached Grant documents. The purpose of
the Grant is to repair, rehabilitate, or replace natural gas distribution pipeline systems to
reduce incidents and fatalities and avoid economic losses.
The Period of Performance for the Grant extends to April 3, 2030.
The purpose of this Request For Proposals (RFP) is to solicit Proposals from highly
experienced firms to provide dedicated construction inspection services. The firm
selected will serve as the City's on-site representative, providing essential oversight,
technical compliance verification, and critical progress documentation functions
throughout all construction phases of the project. The City seeks a partner with proven
expertise in natural gas distribution system installation, a strong commitment to quality
control, and exceptional communication and conflict resolution skills.
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PROJECT OVERVIEW
Pensacola Energy has received funding for two projects titled Greenhut Court and
Peachtree Park as defined in the Grant Documentation, included as Exhibit B, and
totaling 14.7 miles of existing gas main to be replaced with polyethylene pipe ranging
in size from 2” to 10” operating at 58 PSIG and a maximum allowable operating
pressure (MAOP) of 60 PSIG as well as customer service lines and meter sets. The
projects described represent the proposed quantity of work. Quantities and projects
may vary depending on available funds and field conditions. The City reserves the
right under the contract to add or delete task orders with approval of PHMSA and
federal grant authorities.
A sequential work plan is proposed for the two work areas but some overlap may be
required. Pensacola Energy may also request simultaneous work areas if required to
meet Grant deadlines.
SCOPE OF SERVICES
Construction Inspection Services
The Firm shall provide construction inspection services to verify that the Contractor's
work is performed in accordance with the Contract Documents, Engineering
Specifications, Pensacola Energy O&M, NGDISM Grant Terms and Conditions,
NGDISM Grant Program City of Pensacola, FL Categorical Exclusion Documentation,
all applicable permits, as each may be amended from time to time, and all current
applicable federal, state, and local regulations (collectively, the “Project
Requirements”). The Firm shall monitor compliance and promptly notify Pensacola
Energy of any non-compliance.
The Firm shall furnish qualified inspection personnel to support the Contractor's
construction schedule and provide additional staffing as necessary for concurrent
work activities. The Firm shall coordinate with Pensacola Energy throughout
construction to support quality assurance, regulatory compliance, and successful
project completion. Inspection services shall include, but are not limited to:
• Attendance at pre-construction, progress, coordination, and closeout meetings.
• Be present on the job site at the start of the Work each day. Observe construction
activities and verify compliance with project specifications and requirements.
• Video and/or photo documentation of pre-construction site conditions.
• Verification of installed quantities for payment.
• Inspection of steel welding, polyethylene fusion, coatings, valve and fitting
installation, pressure testing, purging, tie-ins, commissioning, and customer
service installations.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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