Construction: Charlemagne Roof Replacement Project

Project Manual
2026 Charlemagne Roof Replacement
Lane County School District 4J
Eugene Public Schools
Eugene, Oregon
3/26/26
Project No. CIP #462-965-P0120

DOCUMENT 00 01 01
TITLE PAGE
PROJECT MANUAL:
2026 Charlemagne Roof Replacement
Eugene Public School District 4J
Eugene, Oregon
C.I.P. Project No. 462-965-P0120
OWNER:
Eugene School District 4J
715 West 4th Ave.
Eugene, Oregon 97402
CONTACT:
Project Manager, Danny Palanuk
(541) 501-7972 Cell
(541) 790-7420 FAX
palanuk_d@4j.lane.edu
ARCHITECT:
ROWELL BROKAW
1203 Willamette Street, Eugene Oregon 97401
Project Architect: Chris Andrejko
Project Manager: Patrick Hannah
(541)-485-1003
STRUCTURAL ENGINEER:
HOBACH-LEWIN
199 East 5TH Ave, Eugene Oregon 97401
Contact: Brent Crawford
(541)-349-1701
DATE: 3/26/26
TITLE PAGE 00 01 01 - 1

DOCUMENT 00 01 10
PROJECT MANUAL TABLE OF CONTENTS
2026 Charlemagne Roof Replacement
CIP #- 462-965-P0120
3/26/26
The following is a list of all Divisions, Sections, and Drawings which are included in the Project
Manual
INTRODUCTORY PAGES PAGES
Cover Page 1
Document 00 01 01 Title Page 1
Document 00 01 10 Table of Contents 2
DIVISION 00 BIDDING AND CONTRACT REQUIREMENTS
Document 00 11 13 Invitation To Bid 1
Document 00 21 13 Instructions to Bidders A 1
Document 00 21 13.01 Instructions to Bidders B, AIA Document A701 6
Document 00 22 13 Supplementary Instructions to Bidders 4
Document 00 31 12 Notice Summary 1
Document 00 41 13 Bid Form 5
Document 00 41 13.01 Bid Bond A310
Document 00 45 22 First Tier Subcontractor Disclosure Form 1
Document 00 52 13 Form of Agreement A 1
Document 00 52 13.01 Form of Agreement B A101-2017
Document 00 72 13 General Conditions A 1
Document 00 72 13.01 General Conditions B, AIA Document A201
Document 00 73 43 Prevailing Wage Rates for Public Contracts in Oregon 1
Effective (insert date)
DIVISION 01 GENERAL REQUIREMENTS
Section 01 11 00 Summary of Work 7
Section 01 21 00 Allowances 3
Section 01 22 00 Unit Prices 2
Section 01 23 00 Alternates 2
Section 01 25 00 Contract Modification Procedures (CR/PO Form) 4
Section 01 29 00 Payment Procedures 3
Section 01 31 00 Project Management and Coordination 8
Section 01 31 00.01 Preconstruction Conference Agenda (Sample) 3
Section 01 32 00 Construction Progress Documentation 3
Section 01 33 00 Submittal Procedures 7
Section 01 34 00 Delegated Design Requirements 2
Section 01 40 00 Quality Requirements 4
Section 01 50 00 Temporary Facilities and Controls 7
Section 01 60 00 Product Requirements (Substitution Request Form) 5
Section 01 73 00 Execution Requirements 7
Section 01 73 29 Cutting and Patching 4
Section 01 77 00 Closeout Procedures 5
Section 01 78 39 Project Record Documents 3
Section 01 78 23 Operation and Maintenance Data 8
DIVISION(S) TECHNICAL SPECIFICATIONS
TABLE OF CONTENTS 00 01 10 - 1

TABLE OF CONTENTS - SECTION 00 01 10
Section 02 4100 Demolition
Section 05 5133 Metal Ladders
Section 06 1000 Rough Carpentry
Section 06 2000 Finish Carpentry
Section 07 0150.19 Preparation for Re-Roofing
Section 07 5419 PVC Thermoplastic Membrane Roofing
Section 07 6200 Sheet Metal Flashing and Trim
Section 07 7200 Roof Accessories
Section 07 9200 Joint Sealants
Section 09 9113 Exterior Painting
Section 09 9123 Interior Painting
Section 23 0010 General Mechanical Provisions
Section 26 0010 General Electrical Provisions
DRAWINGS
Reference Drawing Index on Drawing Sheet G-001 for a list of drawing sheets included in the
Contract Documents.
TABLE OF CONTENTS 00 01 10 - 2

DOCUMENT 00 11 13
INVITATION TO BID
Electronic bids will be received by Taryn Armstrong, Facilities Management Assistant, for the Charlemagne Roof
Replacement on Wednesday per 279C.370, April, 29th, 2026) until the Deadline for Bid Submission at (The
District has chosen to set the deadline at 2:00 p.m. to ensure sufficient time for the delivery of First-tier
forms) 2:00 p.m. local time. Email electronic Bid to: CIP@4j.lane.edu. There will not be a public opening.
However, Bid results will be posted on the 4j hyperlink listed below, following the deadline for submission of Bids.
Late Bids will not be considered. Bidders are encouraged to send a test email to the email address above to ensure
they have it correct and that we receive it accordingly. For purpose of receipt time, the sent timestamp from the
bidder's email account will be used and an email receipt confirmation will be sent to submitter.
Briefly, the work is described as: Reroof Entire Building as indicated on the plans. Remove existing roof
system and flashings down to the structural deck. Replace with new single-ply membrane roofing system with
tapered insulation and flashings as indicated. Provide and Install new fall protection anchors and ladders and
associated structural supports.
Beginning Wednesday, April, 8th, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at
the following hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District. It is
the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda
from the hyperlink.
A non-mandatory pre-bid conference and walk-through has been scheduled for Wednesday, April, 15th, 2026 at
1:00 PM p.m. The location of the conference will be in front of the school at 3875 Kincaid St., Eugene, Or. 97405
Statements made by the District's representatives at the conference are not binding upon the District unless
confirmed by Written Addendum. Pre-qualification of bidders is not required.
Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety Bond,
Cashier's Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount not less than ten
percent (10%) of the total bid, based upon the total bid amount for those items bid upon. It is important that all
bidders correctly indicate all addenda on the bid form.
Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall electronically
submit, on the form provided, information regarding first-tier subcontractors furnishing labor or labor and materials,
as provided in ORS 279.C.370.
Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier's Check or Certified
Check and post marked within 3 days after the deadline for submission of bid. Mail to Facilities Management,
Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.
No bid for a construction contract will be received or considered unless the Bidder is registered with the
Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as
required by OAR 137-049-0230. [A license to work with asbestos-containing materials under ORS 468A.720 is not
required for this project.]
For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount
of $30,000, filed with the Construction Contractors' Board (CCB), before starting work on the project, unless
exempt. A copy of the Contractors' BOLI Public Works Bond shall be provided with the executed contract
documents.
Each Bid shall contain a statement indicating whether the Bidder is a "resident bidder", as defined in ORS
279A.120.
Each Bid shall contain a statement that the "Contractor agrees to be bound by and will comply with the provisions of
ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages".
Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS
279A.110(4).
School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures
and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid
opening, (3) waive informalities in the Bids, (4) select the Bid which appears to be in the best interest of the District,
or (5) reject any or all bids.
Date: Wednesday, April, 29th, 2026)
By: Taryn Armstrong, Facilities Management Assistant
INVITATION TO BID 00 11 13 - 1

INVITATION TO BID - SECTION 01 11 13
Published: Register Guard, Daily Journal of Commerce, and the OregonBuys eProcurement System
Posted: School District 4J Hyperlink: http://www.4j.lane.edu/bids/
INVITATION TO BID SECTION 00 11 13 - 2

DOCUMENT 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
STANDARD FORM
Instructions to Bidders - AIA Document A701, 2018 Edition, immediately following are part of this
Project Manual.
END OF DOCUMENT 00 21 13
INSTRUCTION TO BIDDERS 01 21 13 - 1

Document A701(R) - 2018
Instructions to Bidders
for the following Project:
(Name, location, and detailed description)
ADDITIONS AND DELETIONS:
2026 Charlemagne Roof Replacement
The author of this document has
3875 Kincaid St. Eugene, OR 97405
added information needed for its
Reroof entire Charlemagne Elementary School Building. Remove existing
completion. The author may also
roof system and flashings down to the structural deck. Replace with new single-ply
have revised the text of the original
membrane roofing system with tapered insulation and flashings as indicated. Provide and
AIA standard form. An Additions and
Install new fall protection anchors and ladders and associated structural supports.
Deletions Report that notes added
Remove and replace existing metal siding, extend parapets, replace existing metal
information as well as revisions to
flashings and provide new gutters where indicated
the standard form text is available
from the author and should be
THE OWNER:
reviewed. A vertical line in the left
(Name, legal status, address, and other information margin of this document indicates
where the author has added
Eugene School District 4J necessary information and where
715 West 4th Avenue the author has added to or deleted
Eugene, OR 97402 from the original AIA text.
Telephone Number: 541.790.7417
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
THE ARCHITECT:
to its completion or modification.
(Name, legal status, address, and other information
FEDERAL, STATE, AND LOCAL
Rowell Brokaw Architects LAWS MAY IMPOSE
1203 Willamette Street REQUIREMENTS ON PUBLIC
Suite 210 PROCUREMENT CONTRACTS.
CONSULT LOCAL AUTHORITIES
Eugene, OR 97401
OR AN ATTORNEY TO VERIFY
Telephone Number: 541.485.1003
REQUIREMENTS APPLICABLE TO
THIS PROCUREMENT BEFORE
COMPLETING THIS FORM.
TABLE OF ARTICLES
It is intended that AIA Document
G612(TM)-2017, Owner's Instructions
1 DEFINITIONS
to the Architect, Parts A and B will
be completed prior to using this
2 BIDDER'S REPRESENTATIONS
document.
3 BIDDING DOCUMENTS
4 BIDDING PROCEDURES
5 CONSIDERATION OF BIDS
6 POST-BID INFORMATION
7 PERFORMANCE BOND AND PAYMENT BOND
8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 1
13:38:44 ET on 04/08/2026 under Order No.4104247427 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used
in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
User Notes: (3B9ADA4C)

ARTICLE 1 DEFINITIONS
1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding
Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to
bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted
form of Agreement between the Owner and Contractor and that Agreement's Exhibits, Conditions of the Contract
(General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents
enumerated in Article 8 of these Instructions.
1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract
Documents apply to the Bidding Documents.
1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions,
clarifications, or corrections, modify or interpret the Bidding Documents.
1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted
in accordance with the Bidding Documents.
1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the
Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.
1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not
change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.
1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or
services, or a portion of the Work, as described in the Bidding Documents.
1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding
Documents.
1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a
portion of the Work.
ARTICLE 2 BIDDER'S REPRESENTATIONS
2.1 By submitting a Bid, the Bidder represents that:
.1 the Bidder has read and understands the Bidding Documents;
.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being
bid concurrently or presently under construction;
.3 the Bid complies with the Bidding Documents;
.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be
performed, and has correlated the Bidder's observations with the requirements of the Proposed
Contract Documents;
.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents
without exception; and
.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form
of Agreement between the Owner and Contractor.
ARTICLE 3 BIDDING DOCUMENTS
3.1 Distribution
3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in
the advertisement or invitation to bid, for the deposit sum, if any, stated therein.
(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain
Bidding Documents.)
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 2
13:38:44 ET on 04/08/2026 under Order No.4104247427 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used
in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
User Notes: (3B9ADA4C)

3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding
Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper
documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding
Documents, and the Bidder's deposit will be refunded.
3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement
or invitation to bid, or in supplementary instructions to bidders.
3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes
responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.
3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or
grant of use is conferred by distribution of the Bidding Documents.
3.2 Modification or Interpretation of Bidding Documents
3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and
shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or
interpretation pursuant to Section 3.2.2.
3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in
writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.
(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit
requests for clarification and interpretation.)
3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and
interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely
upon them.
3.3 Substitutions
3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required
function, dimension, appearance, and quality to be met by any proposed substitution.
3.3.2 Substitution Process
3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for
receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and
interpretations in Section 3.2.2.
3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding
Documents.
3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or
equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete
description of the proposed substitution including the name of the material or equipment proposed as the substitute,
performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The
request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work,
including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that
will result from incorporation of the proposed substitution.
3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect's decision
of approval or disapproval of a proposed substitution shall be final.
3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in
an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 3
13:38:44 ET on 04/08/2026 under Order No.4104247427 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used
in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
User Notes: (3B9ADA4C)