Construction: Cesar Chavez Chiller Replacement 2026

Project Manual
Cesar Chavez Elementary School
Chiller Replacement 2026
Eugene School District 4J
Eugene Public Schools
Eugene, Oregon
May 21, 2026
Project No. FIP 2717

DOCUMENT 00 11 13
INVITATION TO BID
Electronic bids will be received by Taryn Armstrong or Kathy Boozer, Facilities Management Assistant, for the
Cesar Chavez Chiller Replacement 2026 project on Tuesday, June 9, 2026 until the Deadline for Bid Submission
at 2:00 p.m. local time. Email electronic Bid to: CIP@4j.lane.edu. There will not be a public opening. However,
Bid results will be posted on the 4j hyperlink listed below, following the deadline for submission of Bids. Late Bids
will not be considered. Bidders are encouraged to send a test email to the email address above to ensure they have it
correct and that we receive it accordingly. For purpose of receipt time, the sent timestamp from the bidder's email
account will be used and an email receipt confirmation will be sent to submitter.
Briefly, the work is described as:
1. Demolition of existing air-cooled chiller, and associated outdoor piping and electrical conduit and
wire;
2. Installation of replacement chiller of same type and approximately same size in same location as
original;
3. Installation of new piping and electrical conduit and wiring to new chiller as required, and all related
accessories;
4. Startup, testing, adjusting & balancing;
5. Training of District Facilities O&M Staff.
Beginning May 22, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at the following
hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District. It is the
responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda from
the hyperlink.
A non-mandatory pre-bid conference and walk-through has been scheduled for June 2, 2026 at 3:00pm. The
location of the conference will be in front of the school at 1510 W. 14th Avenue. Statements made by the District's
representatives at the conference are not binding upon the District unless confirmed by Written Addendum. Pre-
qualification of bidders is not required.
Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety Bond,
Cashier's Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount not less than ten
percent (10%) of the total bid, based upon the total bid amount for those items bid upon. It is important that all
bidders correctly indicate all addenda on the bid form.
Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall electronically
submit, on the form provided, information regarding first-tier subcontractors furnishing labor or labor and materials,
as provided in ORS 279.C.370.
Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier's Check or Certified
Check and post marked within 3 days after the deadline for submission of bid. Mail to Facilities Management,
Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.
No bid for a construction contract will be received or considered unless the Bidder is registered with the
Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as
required by OAR 137-049-0230. [A license to work with asbestos-containing materials under ORS 468A.720 is not
required for this project.]
For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount
of $30,000, filed with the Construction Contractors' Board (CCB), before starting work on the project, unless
exempt. A copy of the Contractors' BOLI Public Works Bond shall be provided with the executed contract
documents.
Each Bid shall contain a statement indicating whether the Bidder is a "resident bidder", as defined in ORS
279A.120.
Each Bid shall contain a statement that the "Contractor agrees to be bound by and will comply with the provisions of
ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages".
Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS
279A.110(4).
INVITATION TO BID 00 11 13 - 1

INVITATION TO BID - SECTION 00 11 13
School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures
and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid
opening, (3) waive informalities in the Bids, (4) select the Bid which appears to be in the best interest of the District,
or (5) reject any or all bids.
Date: May 21, 2026
By: Taryn Armstrong or Kathy Boozer, Facilities Management Assistant
Published: Register Guard, Daily Journal of Commerce, and the OregonBuys eProcurement System
Posted: School District 4J Hyperlink: http://www.4j.lane.edu/bids/
INVITATION TO BID SECTION 00 11 13 - 2

DOCUMENT 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
STANDARD FORM
Instructions to Bidders - AIA Document A701, 2018 Edition, immediately following are part of this
Project Manual.
END OF DOCUMENT 00 21 13
INSTRUCTION TO BIDDERS 01 21 13 - 1

TFARD
Document A701(R) - 2018
Instructions to Bidders
forthefollowingProject:
(Name,location,anddetaileddescription)
ADDITIONSANDDELETIONS:
THEOWNER: Theauthorofthisdocumentmay
(Name,legalstatus,address,andotherinformation) haverevisedthetextoftheoriginal
AIAstandardform.AnAdditions
andDeletionsReportthatnotes
THEARCHITECT: revisionstothestandardformtext
isavailablefromtheauthorand
(Name,legalstatus,address,andotherinformation)
shouldbereviewed.Averticalline
intheleftmarginofthisdocument
indicateswheretheauthorhas
addedtoordeletedfromthe
TABLE OF ARTICLES originalAIAtext.
Thisdocumenthasimportantlegal
1 DEFINITIONS
consequences.Consultationwith
anattorneyisencouragedwith
2 BIDDER'SREPRESENTATIONS respecttoitscompletionor
modification.
3 BIDDINGDOCUMENTS
FEDERAL,STATE,ANDLOCAL
LAWSMAYIMPOSE
4 BIDDINGPROCEDURES REQUIREMENTSONPUBLIC
PROCUREMENTCONTRACTS.
5 CONSIDERATIONOFBIDS CONSULTLOCALAUTHORITIES
ORANATTORNEYTOVERIFY
REQUIREMENTSAPPLICABLE
6 POST-BIDINFORMATION
TOTHISPROCUREMENT
BEFORECOMPLETINGTHIS
7 PERFORMANCEBONDANDPAYMENTBOND
FORM.
ItisintendedthatAIADocument
8 ENUMERATIONOFTHEPROPOSEDCONTRACTDOCUMENTS
G612(TM)-2017,Owner's
InstructionstotheArchitect,Parts
AandBwillbecompletedpriorto
usingthisdocument.
ELECTRONICCOPYINGofany
portionofthisAIA(R)Documentto
anotherelectronicfileisprohibited
andconstitutesaviolationof
copyrightlawsassetforthinthe
footerofthisdocument.
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 1
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)

TFARD
ARTICLE 1 DEFINITIONS
1.1BiddingDocumentsincludetheBiddingRequirementsandtheProposedContractDocuments.TheBidding
Requirementsconsistoftheadvertisementorinvitationtobid,InstructionstoBidders,supplementaryinstructionsto
bidders,thebidform,andanyotherbiddingforms.TheProposedContractDocumentsconsistoftheunexecutedform
ofAgreementbetweentheOwnerandContractorandthatAgreement'sExhibits,ConditionsoftheContract(General,
SupplementaryandotherConditions),Drawings,Specifications,allAddenda,andallotherdocumentsenumeratedin
Article8oftheseInstructions.
1.2DefinitionssetforthintheGeneralConditionsoftheContractforConstruction,orinotherProposedContract
DocumentsapplytotheBiddingDocuments.
1.3AddendaarewrittenorgraphicinstrumentsissuedbytheArchitect,which,byadditions,deletions,clarifications,
orcorrections,modifyorinterprettheBiddingDocuments.
1.4ABidisacompleteandproperlyexecutedproposaltodotheWorkforthesumsstipulatedtherein,submittedin
accordancewiththeBiddingDocuments.
1.5TheBaseBidisthesumstatedintheBidforwhichtheBidderofferstoperformtheWorkdescribedinthe
BiddingDocuments,towhichWorkmaybeaddedordeletedbysumsstatedinAlternateBids.
1.6AnAlternateBid(orAlternate)isanamountstatedintheBidtobeaddedtoordeductedfrom,orthatdoesnot
change,theBaseBidifthecorrespondingchangeintheWork,asdescribedintheBiddingDocuments,isaccepted.
1.7AUnitPriceisanamountstatedintheBidasapriceperunitofmeasurementformaterials,equipment,or
services,oraportionoftheWork,asdescribedintheBiddingDocuments.
1.8ABidderisapersonorentitywhosubmitsaBidandwhomeetstherequirementssetforthintheBidding
Documents.
1.9ASub-bidderisapersonorentitywhosubmitsabidtoaBidderformaterials,equipment,orlaborforaportionof
theWork.
ARTICLE 2 BIDDER'S REPRESENTATIONS
2.1BysubmittingaBid,theBidderrepresentsthat:
.1 theBidderhasreadandunderstandstheBiddingDocuments;
.2 theBidderunderstandshowtheBiddingDocumentsrelatetootherportionsoftheProject,ifany,being
bidconcurrentlyorpresentlyunderconstruction;
.3 theBidcomplieswiththeBiddingDocuments;
.4 theBidderhasvisitedthesite,becomefamiliarwithlocalconditionsunderwhichtheWorkistobe
performed,andhascorrelatedtheBidder'sobservationswiththerequirementsoftheProposedContract
Documents;
.5 theBidisbaseduponthematerials,equipment,andsystemsrequiredbytheBiddingDocumentswithout
exception;and
.6 theBidderhasreadandunderstandstheprovisionsforliquidateddamages,ifany,setforthintheformof
AgreementbetweentheOwnerandContractor.
ARTICLE 3 BIDDING DOCUMENTS
3.1Distribution
3.1.1BiddersshallobtaincompleteBiddingDocuments,asindicatedbelow,fromtheissuingofficedesignatedinthe
advertisementorinvitationtobid,forthedepositsum,ifany,statedtherein.
(Indicatehow,suchasbyemail,website,hostsite/platform,papercopy,orothermethodBiddersshallobtainBidding
Documents.)
PrimeBidders,Sub-Bidders,andSuppliersmayobtainbiddingdocumentsatthefollowinghyperlink:
https://www.4j.lane.edu/bids/
3.1.2AnyrequireddepositshallberefundedtoBidderswhosubmitabonafideBidandreturnthepaperBidding
DocumentsingoodconditionwithintendaysafterreceiptofBids.Thecosttoreplacemissingordamagedpaper
documentswillbedeductedfromthedeposit.ABidderreceivingaContractawardmayretainthepaperBidding
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 2
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)

TFARD
Documents,andtheBidder'sdepositwillberefunded.
3.1.3BiddingDocumentswillnotbeissueddirectlytoSub-biddersunlessspecificallyofferedintheadvertisementor
invitationtobid,orinsupplementaryinstructionstobidders.
3.1.4BiddersshallusecompleteBiddingDocumentsinpreparingBids.NeithertheOwnernorArchitectassumes
responsibilityforerrorsormisinterpretationsresultingfromtheuseofincompleteBiddingDocuments.
3.1.5TheBiddingDocumentswillbeavailableforthesolepurposeofobtainingBidsontheWork.Nolicenseorgrant
ofuseisconferredbydistributionoftheBiddingDocuments.
3.2ModificationorInterpretationofBiddingDocuments
3.2.1TheBiddershallcarefullystudytheBiddingDocuments,shallexaminethesiteandlocalconditions,andshall
notifytheArchitectoferrors,inconsistencies,orambiguitiesdiscoveredandrequestclarificationorinterpretation
pursuanttoSection3.2.2.
3.2.2RequestsforclarificationorinterpretationoftheBiddingDocumentsshallbesubmittedbytheBidderinwriting
andshallbereceivedbytheArchitectatleastsevendayspriortothedateforreceiptofBids.
(Indicatehow,suchasbyemail,website,hostsite/platform,papercopy,orothermethodBiddersshallsubmitrequests
forclarificationandinterpretation.)
EmailallrequestsforclarificationorinterpretationoftheBiddingDocumentstotheOwner'sProjectManager.
3.2.3ModificationsandinterpretationsoftheBiddingDocumentsshallbemadebyAddendum.Modificationsand
interpretationsoftheBiddingDocumentsmadeinanyothermannershallnotbebinding,andBiddersshallnotrely
uponthem.
3.3Substitutions
3.3.1Thematerials,products,andequipmentdescribedintheBiddingDocumentsestablishastandardofrequired
function,dimension,appearance,andqualitytobemetbyanyproposedsubstitution.
3.3.2SubstitutionProcess
3.3.2.1WrittenrequestsforsubstitutionsshallbereceivedbytheArchitectatleasttendayspriortothedateforreceipt
ofBids.Requestsshallbesubmittedinthesamemannerasthatestablishedforsubmittingclarificationsand
interpretationsinSection3.2.2.
3.3.2.2BiddersshallsubmitsubstitutionrequestsonaSubstitutionRequestFormifoneisprovidedintheBidding
Documents.
3.3.2.3IfaSubstitutionRequestFormisnotprovided,requestsshallinclude(1)thenameofthematerialorequipment
specifiedintheBiddingDocuments;(2)thereasonfortherequestedsubstitution;(3)acompletedescriptionofthe
proposedsubstitutionincludingthenameofthematerialorequipmentproposedasthesubstitute,performanceandtest
data,andrelevantdrawings;and(4)anyotherinformationnecessaryforanevaluation.Therequestshallincludea
statementsettingforthchangesinothermaterials,equipment,orotherportionsoftheWork,includingchangesinthe
workofothercontractsortheimpactonanyProjectCertifications(suchasLEED),thatwillresultfromincorporation
oftheproposedsubstitution.
3.3.3Theburdenofproofofthemeritoftheproposedsubstitutionisupontheproposer.TheArchitect'sdecisionof
approvalordisapprovalofaproposedsubstitutionshallbefinal.
3.3.4IftheArchitectapprovesaproposedsubstitutionpriortoreceiptofBids,suchapprovalshallbesetforthinan
Addendum.Approvalsmadeinanyothermannershallnotbebinding,andBiddersshallnotrelyuponthem.
3.3.5NosubstitutionswillbeconsideredaftertheContractawardunlessspecificallyprovidedforintheContract
Documents.
3.4Addenda
3.4.1AddendawillbetransmittedtoBiddersknownbytheissuingofficetohavereceivedcompleteBidding
Documents.
AIADocumentA701-2018.Copyright(C)1970,1974,1978,1987,1997and2018.Allrightsreserved."TheAmericanInstituteofArchitects,""AmericanInstitute
ofArchitects,""AIA,"theAIALogo,and"AIAContractDocuments"aretrademarksofTheAmericanInstituteofArchitects.Thisdraftwasproducedat09:36:33 3
PSTon02/24/2026underSubscriptionNo.20250157380whichexpireson10/11/2026,isnotforresale,islicensedforone-timeuseonly,andmayonlybeused
inaccordancewiththeAIAContractDocuments(R)TermsofService.Toreportcopyrightviolations,e-maildocinfo@aiacontracts.com.
UserNotes: (67cf2cd5401994684665f12a)