Congregate Care and Child Placing Agency Services RFQ

Agency:	Mississippi Department of Child Protection Services (MDCPS)
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	624410 - Child Day Care Services
Posted Date:	Nov 19, 2025
Due Date:	Dec 2, 2025
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FOR CHILDREN | FOR FAMILIES | FOR MISSISSIPPI

Andrea Sanders, Commissioner

REQUEST FOR QUALIFICATIONS (RFQ)

Congregate Care and Child Placing Agency Services

RFQ No. 2025ICCCP002

RFx Number: 3140004423

Issue Date: October 29, 2025

CLOSING LOCATION

Mississippi Department of Child Protection Services

750 North State Street

Jackson, Mississippi 39202

CONTACT

LaShunda Williams, RFQ Coordinator

601-359-4368

contracts@mdcps.ms.gov

CLOSING DATE & TIME

Qualifications must be received no later than

Tuesday, December 2, 2025 at 12:00 PM, Central Standard Time

2025 Congregate Care and Child Placing Agency Services (RFx 3140004423)

Table of Contents

SECTION 1: PROCUREMENT PROCESS ....................................................................................................................4

1.1 BACKGROUND ....................................................................................................................................................4

1.2 PROCUREMENT TIMELINE...................................................................................................................................4

1.3

QUESTIONS AND REQUESTS FOR CLARIFICATION ...............................................................................................5

1.4 RECOMMENDED LETTER OF INTENT ...................................................................................................................5

1.5 QUALIFICATIONS ACCEPTANCE PERIOD .............................................................................................................5

1.6 REJECTION OF QUALIFICATIONS.........................................................................................................................5

1.7 EXPENSES INCURRED IN PREPARING OFFERS .....................................................................................................6

1.8 PROPRIETARY INFORMATION .............................................................................................................................6

1.9

RESTRICTIONS ON COMMUNICATION WITH AGENCY STAFF ...............................................................................6

1.10 REGISTRATION WITH THE MISSISSIPPI SECRETARY OF STATE ............................................................................6

1.11 DEBARMENT.......................................................................................................................................................6

1.12 REGISTRATION WITH MISSISSIPPI’S ACCOUNTABILITY SYSTEM FOR GOVERNMENTAL INFORMATION AND

COLLABORATION (MAGIC) .............................................................................................................................................7

1.13 DISCUSSIONS WITH OFFERORS ...........................................................................................................................7

1.14 SOLICITATION DOCUMENT .................................................................................................................................7

1.15 ACKNOWLEDGEMENT OF AMENDMENTS ............................................................................................................7

1.16 EXCEPTIONS .......................................................................................................................................................7

1.17 INFORMALITIES AND IRREGULARITIES................................................................................................................7

1.18 RIGHT TO REJECT QUALIFICATIONS ...................................................................................................................8

1.19 TYPE OF CONTRACT ...........................................................................................................................................8

1.20 GENERAL REFERENCES THROUGHOUT THE RFQ ...............................................................................................9

1.21 MDCPS RIGHTS RESERVED ...............................................................................................................................9

1.22 SOLICITATION CANCELLATION CLAUSE .............................................................................................................9

1.23 DISCLOSURE OF ORGANIZATIONAL STRUCTURE ................................................................................................9

1.24 DEFINITION OF PRINCIPAL................................................................................................................................10

1.25 VENDOR EXCLUSION NOTICE ........................................................................................................................... 10

1.26 REQUEST FOR RECONSIDERATION OF THE INTENT TO AWARD ......................................................................... 10

SECTION 2: SCOPE OF SERVICES AND REQUIREMENTS .................................................................................11

2.1 PURPOSE........................................................................................................................................................... 11

2.2 SCOPE OF SERVICES ......................................................................................................................................... 12

2.3 TERM................................................................................................................................................................15

2.4 INSURANCE ...................................................................................................................................................... 15

SECTION 3: QUALIFICATIONS SUBMISSION REQUIREMENTS ......................................................................16

3.1 QUALIFICATIONS SUBMISSION DEADLINE ........................................................................................................16

3.2 MANNER OF SUBMISSION ................................................................................................................................. 16

3.3 CONTENT OF QUALIFICATIONS .........................................................................................................................17

SECTION 4: EVALUATION AND AWARD ................................................................................................................22

4.1

STEP ONE: DETERMINATION OF RESPONSIVE AND RESPONSIBLE OFFERORS....................................................22

4.2 STEP TWO: EVALUATION COMMITTEE ............................................................................................................. 23

4.3 STEP THREE: NEGOTIATION .............................................................................................................................25

4.4 AWARD ............................................................................................................................................................ 25

SECTION 5: DEBRIEFING INFORMATION .............................................................................................................26

5.1 POST-AWARD VENDOR DEBRIEFING ................................................................................................................ 26

ATTACHMENT A: QUALIFICATIONS COVER SHEET.........................................................................................27

ATTACHMENT B: DEBARMENT VERIFICATION FORM....................................................................................30

2025 Congregate Care and Child Placing Agency Services (RFx 3140004423)

ATTACHMENT C: PROPRIETARY INFORMATION FORM ................................................................................31

ATTACHMENT D: QUALIFICATIONS EXCEPTION SUMMARY FORM ..........................................................32

ATTACHMENT E: REFERENCES...............................................................................................................................33

ATTACHMENT F: REFERENCE SCORE SHEET ....................................................................................................37

ATTACHMENT G: SAMPLE CONTRACT.................................................................................................................38

ATTACHMENT H: ACKNOWLEDGEMENT OF AMENDMENTS........................................................................53

ATTACHMENT I: RECOMMENDED LETTER OF INTENT..................................................................................54

ATTACHMENT J: PRE-OFFEROR’S STATEMENT OF ACKNOWLEDGMENT ..............................................57

ATTACHMENT K: OLIVIA Y SETTLEMENT AGREEMENT ...............................................................................58

ATTACHMENT L: PRICE RESOURCE PER DIEM PAYMENT AMOUNTS......................................................59

ATTACHMENT M: COST FORM FOR CONGREGATE CARE AND CHILD PLACING SERVICES .............62

ATTACHMENT N: RELEASE OF QUALIFICATION AS PUBLIC RECORD ......................................................64

ATTACHMENT O: PERFORMANCE REPORT VARIABLES ................................................................................65

ATTACHMENT P: REQUIRED CLAUSES.................................................................................................................68

2025 Congregate Care and Child Placing Agency Services (RFx 3140004423)

SECTION 1: Procurement Process

1.1 Background

The Mississippi Department of Child Protection Services was created as the state’s lead child

welfare agency by the 2016 Mississippi Legislature, separating it from the Mississippi

Department of Human Services. The mission of MDCPS is to lead Mississippi’s efforts in

keeping children and youth safe and thriving by:

• strengthening families;

• preventing child abuse, neglect and exploitation; and,

• promoting child and family well-being and permanent family connections.

MDCPS is seeking to procure the services of Congregate Care and Child Placing Agency

Services vendors to join its Continuum of Care (CoC) network. The CoC is a network of

agencies that work together to protect children and offer a wide range of family-centered

services, including prevention, medical and legal support, licensed foster homes, and residential

treatment. This solicitation aims to select vendors to provide specified services, with the option

to operate one or multiple facility types. The vendor must be willing to commit to their roles,

engage in evidence-based practices, and collaborate with MDCPS on referrals, admissions,

discharges, placement transitions and aftercare recommendations/services. Additional

information about the services the Agency is seeking can be found in Section 2 of this RFQ.

1.2 Procurement Timeline

RFQ Issued and First Advertisement Wednesday, October 29, 2025

Second Advertisement

Wednesday, November 5, 2025

Deadline to Submit Questions or

Requests for Clarification

Wednesday, November 12, 2025 at 12:00 p.m. CST

Anticipated Posting of Answers to

Questions and Requests for Clarifications

Monday,

November

17,

2025

Deadline to Submit the Recommended

Letter of Intent

Wednesday, November 19, 2025 at 12:00 p.m. CST

Deadline to Submit Qualifications

Tuesday, December 2, 2025 at 12:00 p.m. CST

Anticipated Notice of Intent to Award Thursday, December 11, 2025

Anticipated Initial Contract Term

Wednesday, April 1, 2026 – Tuesday, March 31, 2028

Note: MDCPS reserves the right to adjust this schedule as it deems necessary. MDCPS may post

Answers to Questions or the Notice of Intent to Award on dates other than those stated above

without amendment to this RFQ. The initial contract term shall be two years, but MDCPS may

change the dates of the initial contract term without amendment to this RFQ if the date changes

2025 Congregate Care and Child Placing Agency Services (RFx 3140004423)

are necessary because of the procurement schedule. No other dates shall be changed unless a

written amendment is issued.

1.3 Questions and Requests for Clarification

Questions relating to the RFQ requirements, or the services shall be submitted in writing to the

RFQ Coordinator listed on the cover page of this RFQ at Contracts@mdcps.ms.gov no later than

Monday, November 17, 2025, 12:00 p.m., CST. Offerors are cautioned that any statements made

by any person at the agency shall not be relied upon where it contradicts any portion of this

RFQ, unless it is subsequently ratified by a formal written amendment to the RFQ. All questions

and answers will be published on the MDCPS website and the Mississippi Contract/Procurement

Opportunity Search Portal website in a manner that all Offerors will be able to view. When

submitting questions and requests for clarifications, “RFQ No. 2025ICCCP002, Congregate

Care and Child Placing Agency Services” should be the subject for the email. Question

submittals should include a reference to the applicable RFQ section and be submitted in the

format shown below:

No.

RFQ Section, Page No. Question/Request for Clarification

1.4 Recommended Letter of Intent

Offerors should notify MDCPS of their intention to submit a qualifications package. The letter

of intent (Attachment I) shall be submitted via email to Contracts@mdcps.ms.gov by

Wednesday, November 19, 2025, 12:00 p.m. CST. The letter of intent shall include the title and

RFx number on the cover page of this RFQ, the Offeror’s organizational name and address, one

(1) to two (2) sentences stating that the Offeror’s organization intends to submit qualifications

for this service, location of the service area, and the contact person’s name, title, phone number,

fax number, Tax I.D. number, DUNS number, address, and email address. MDCPS will

acknowledge receipt of the letter of intent via return email from contracts@mdcps.ms.gov.

1.5 Qualifications Acceptance Period

The Agency will accept qualifications until Tuesday, December 2, 2025, at 12:00 p.m., CST.

Qualifications shall be delivered to the RFQ Coordinator listed on the cover page of this RFQ.

Qualifications submission requirements are contained in Section 3 of this RFQ.

1.6 Rejection of Qualifications

Qualifications which do not conform to the requirements set forth in this RFQ may be rejected

by MDCPS. Qualifications may be rejected for reasons which include, but are not limited to, the

following:

• The qualifications contain unauthorized amendments to the requirements of the RFQ.

• The qualifications are conditional.

• The qualifications are incomplete or contain irregularities which make the Qualifications

indefinite or ambiguous.

2025 Congregate Care and Child Placing Agency Services (RFx 3140004423)

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Congregate Care and Child Placing Agency Services RFQ

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