Confined Space Prop RFP

CITY OF CASPER, WYOMING
REQUEST FOR PROPOSALS TO
CONSTRUCT AND FURNISH A
CONFINED SPACE TRAINING PROP
PROJECT MANAGER: JASON SPEISER
PROPOSAL DUE DATE:
April 1, 2026
1600

CITY OF CASPER
CASPER FIRE-EMS DEPARTMENT
CITY OF CASPER
MARCH 6, 2026
Notice is hereby given that the City of Casper, Wyoming will receive sealed bids at City Hall, 200 N
David, Casper, Wyoming, until 4:00 p.m., April 1, 2026 for the following:
CONFINED-SPACE TRAINING PROP for the Casper Fire-EMS Department, Casper,
Wyoming.
General Specifications:
It is the intent of these specifications to establish the minimum requirements for the
construction, furnishing, and delivery of a container-based confined-space training prop. The
prop shall be new, carry full manufacturer warranties, be delivered complete and ready for
service, and include all standard equipment customarily provided whether or not mentioned
herein, in addition to all items specified. The final product shall substantially conform to the
City's described specifications below.
Description Compliance
Scope of Work & Minimum Technical Requirements
BASE STRUCTURE YES NO
1.) Modified ISO shipping container (40 ft preferred) with structural
reinforcement for roof access and training loads.
EXTERIOR ROOF PLATFORM YES NO
2.) OSHA approved top walking surface with full-perimeter OSHA 1910
Subpart D-compliant guardrail; vertical fixed exterior ladder for roof
access.
INTERIOR MAZE YES NO
3.) Steel or structural panel partitions creating horizontal and vertical
confined-space passages; removable instructor-access panels; at least one
vertical transition with internal ladder.
TANK SIMULATION YES NO
4) Cylindrical partial tank replica mounted on roof with access opening
(24-36 in.) and integrated ladder/guardrail interfaces.
DUCTING/PIPING SIMULATION YES NO
5.) Fabricated duct maze to replicate industrial confined spaces.
DOORS/HATCHES YES NO

Description Compliance
Scope of Work & Minimum Technical Requirements
6.) Multiple side access doors and entry points; include lockable hardware
and safety labeling.
COATINGS AND CORROSION PROTECTION YES NO
8.) Suitable for year-round outdoor exposure; color scheme to be approved
by City.
DELIVERY & INSTALLATION YES NO
9.) Deliver, off-load, position, and anchor the prop at the City's designated
training site; provide commissioning and on-site familiarization training.
CODES & STANDARDS YES NO
10.) The prop shall be designed and constructed to be safe for firefighter
training and shall be consistent with the intent of NFPA 1402 (Guide to
Building Fire Service Training Centers) and applicable OSHA fall
protection requirements for platforms/guardrails. The City may request
evidence of welder qualifications and material certifications.
DELIVERABLES YES NO
11.) Engineered shop drawings and submittal package prior to fabrication.
Fabrication, delivery, and installation/anchoring at the City site. As-built
drawings. On-site training for instructors/operators.

Please state below any notations or exceptions to the specifications listed above. Please list the
category number.

PROPOSAL FOR FURNISHING
CONFINED SPACE TRAINING PROP FOR USE BY THE CASPER FIRE
DEPARTMENT
Proposal of (Name)
(Address)
to furnish equipment as specified to the City of Casper, Wyoming, in accordance with specifications
dated March 6, 2026.
BID ITEM:
Description:
Model:
I. Price to manufacture one confined space training prop
$_________________________
II. Delivery and installation. $_________________________
IV. Net Cost to City $___________________
V. Delivery: F.O.B. City of Casper within _______ calendar days after award of contract by
City Council.
In addition to this proposal, the undersigned herewith submits complete information including
specifications and descriptive literature to fully describe and illustrate the equipment and
accessoriesoffered. Incomplete bid specification will be considered non-compliant and rejected.
Bidder proposes to deliver equipment in accordance with the schedule above and agrees that
liquidated damages will be charged to him in accordance with specifications if delivery is not made
in accordance with said schedule.
A bid bond, certified check, or cashier's check made payable to the City of Casper, Wyoming, in an
amount of five percent (5%) of the total amount of this bid is enclosed if the bid is for $100,000.00
or more. The undersigned certifies that he understands the specifications relating to said bid security
and agrees to the conditions set forth in said specifications.
Submitted By: Title: Date:
Signature:___________________________________ Phone:______________________________
Email:__________________________________________________________________________

CITY OF CASPER, WYOMING
SPECIFICATIONS TO
CONSTRUCT AND FURNISH A CONFINED SPACE TRAINING PROP
(Approved by the City Attorney, 2018)
Dated the 6th Day of March, 2026
I. GENERAL:
The following specifications, including exhibits, attached hereto, shall constitute the minimum
acceptable specifications for the goods and/or services for which bids are requested. Bidders shall
include all items standard to article bid, whether or not specifically mentioned in these specifications.
All goods shall be new and the latest current production models meeting the terms of the
specifications.
No bids may be withdrawn within thirty (30) days after the scheduled closing time for receipt of bids
without the consent of the City of Casper, Wyoming.
II. BID GUARANTY:
The City of Casper is required by Wyoming Statutes, 15-1-113, to receive a certified check, cashier's
check, bank draft upon a reputable bank, or a bid bond in the amount of five percent (5%) if the total
bid is over $100,000.00. If the bid is for more than one hundred and fifty thousand dollars ($150,000),
only a bid bond with sufficient surety in the amount of five percent (5%) of the total bid amount will
be accepted to consider any bid. Bid with deposit shall be filed, after the bid opening, with the
FINANCE OFFICE, City Hall, 200 N. David, Casper, WY 82601, securely sealed, and endorsed upon
the outside of the wrapper, with a brief statement as to the nature for which the bid is provided. Upon
bid award, such surety shall be returned to the unsuccessful bidder(s). In the case of the successful
bidder, five percent (5%) surety will be retained by the City until a proper bond or other proper bid
guarantee to secure performance has been filed and approved if required by the specifications of the
bid.
III. SCHEDULE FOR DELIVERY AND LIQUIDATED DAMAGES:
Unless a schedule has been specified in the bidding documents, each bidder shall specify, in its
proposal, the time required for delivery of his goods to the place designated.
The provisions of Section II BID GUARANTY, shall apply to all bids, contracts and delivery times
as specified. Failure to enter into a contract for said bid with the city within 30 days of the award or
failure to proceed and/or deliver upon said bid or contract will result in forfeiture of bid guarantee.
IV. PLACE OF DELIVERY:
The successful bidder shall deliver the goods to the City of Casper, Regional Fire Training Facility
located at 2602 Brennan's Way Casper, Wyoming, 82609, unless otherwise specified.
V. CONDITIONS OF DELIVERY; RIGHT OF INSPECTION:
Goods, when delivered, shall be accompanied by a Statement Dealer's Certificate of Servicing and
Inspection signed by the bidder certifying that the goods have been inspected and complies in all
respects to the contract. Bidder shall attach to said statement a certificate by the manufacturer of the
goods certifying that said goods have been inspected and serviced in the event the goods are not
manufactured by the bidder. The City may, in its discretion, waive this requirement.

The City further reserves the right to make an inspection of the goods within a reasonable time after
delivery to ensure compliance with the contract. Failure by City to make such inspection or upon
inspection, failure to discover defects which cannot reasonably be discovered upon inspection, shall
not constitute a waiver or be a limitation upon any remedy which the City may have at law or in
equity.
VI. WARRANTY:
Each bidder shall enclose, with their bid, a copy of the warranty which applies to the goods proposed
to be furnished. The warranty supplied will be considered by the City in determining the responsibility
of the bidders.
VII. SERVICE FACILITIES:
It is essential that repair parts and service be adequate and readily available so that the goods can be
maintained in good operating condition without protracted time loss for repairs.
The BIDDER SHALL CLEARLY STATE in his proposal the extent to which he carries a complete
inventory of repair parts and service facilities. The City reserves the right to evaluate past performance
of each bidder in analyzing the bid received and to consider such evaluation, in addition to other
factors, in awarding the contracts for equipment.
VIII. DETAILED SPECIFICATIONS:
Goods bid shall conform to the detailed specifications outlined for the various bid items, attached
hereto. No deviations from the terms of the specifications will be allowed, and such deviations shall
be grounds for rejection of any bid, provided, however, that the City may allow any deviation if it
finds, in its sole discretion, that the deviation is not a material deviation.
If bidder submits a bid using differing materials from those specified, he shall submit complete
specifications for those items, including proposed manufacturer and catalog numbers with appropriate
literature. The City may consider such specifications if it finds, in its sole discretion, that said
specifications meet the intent of its specifications set forth herein and do not differ materially from
its specifications.
IX. STATEMENT OF COMPLIANCE:
Should any requirement in these specifications not be included in manufacture's specifications sheets,
bidder shall include with his bid, a statement of compliance. Failure to do so may be held as grounds
for disqualification of bid.
X. CONSIDERATION OF BIDS:
The City of Casper, Wyoming, reserves the right to evaluate all bids received on the basis of the
conformance with these specifications, the availability of repair parts, and the adequacy of service
facilities, the delivery schedules, and other criteria as well as (net) cost, and to consider such
evaluation in awarding contracts for the furnishing of the bid items specified. The City will award the
contract to the lowest responsible bidder.
XI. PAYMENT:
The City shall make a lump sum payment upon delivery and acceptance of all goods bid. A complete
City of Casper voucher shall be processed for payment after an invoice is received from the vendor.
Payment will be made within forty-five (45) days pursuant to Wyoming State Statute 16-6-602.

Statute W.S. 16-6-602:
16-6-601. Definitions.
(a) As used in this article:
(i) "Agency" means any department, agency or other instrumentality of the state or of
a political subdivision of the state;
W.S. 16-6-602. Payment of agency accounts; interest.
Except as provided by contract, any agency which purchases or procures goods and services from a
nongovernmental entity shall pay the amount due within forty-five (45) days after receipt of a correct
notice of amount due for the goods or services provided or shall pay interest from the forty-fifth day
at the rate of one and one-half percent (1 1/2%) per month on the unpaid balance until the account is
paid in full, unless a good faith dispute exists as to the agency's obligation to pay all or a portion of
the account.
XII. SALES TAX EXEMPTION CERTIFICATE:
The City of Casper, Wyoming, is exempted for paying the sales tax specified by Wyoming Statutes,
and from paying Federal Excise taxes. Upon request, a copy of an exemption certificate will be
furnished to the successful bidder.
XIII. GOVERNING LAW:
In the event of any claim, suit, or demand which may result from a bid or bids submitted thereunder,
or the award of any contract as a result of submission of a bid, the bidder or bidders agree that
Wyoming law shall govern any such claim, suit, or demand the rights and duties of the parties
thereunder.
XIV. ADDITIONAL INFORMATION:
If additional information is required, written instructions shall be issued. No oral instructions or
interpretations will be considered binding unless confirmed in the form of addenda and shall be
furnished to all bidders who shall submit a signed copy of all addenda with their bid.
Please refer all questions to Jason Speiser, 200 North David Street, Casper, Wyoming, 82601 (307)
233-6601.