Conference Venue for SUNY College Fair

The State University of New York is seeking a venue to host a two-day SUNY College Fair in the New York City area during the time period of September 22, 2025 – October 30, 2025. This event will span two consecutive full days. The fair will be open to the public from 9:00 a.m. to 7:30 p.m. on the first day and 9:00 a.m. to 3:00 p.m. the second day. The event requires a facility that can accommodate 2,500 visitors at one time and the space to set-up 80 tables for 50 campus booths in a college fair setting. Additionally, we require two workshop areas that can hold 250 people theater-style. The workshop areas must have audio visual equipment or allow for easy set-up of audio visual equipment. The facility must have either onsite catering or allow for catering by outside vendors. The venue must have easy access to NYC public transportation. This venue must also allow room for students and families to move freely to visit the campus booths and abide by all CDC, NYS, Federal safety guidelines and protocols.

Requirement Summary

• Facility that can accommodate 2,500 people at one time;
• 2 workshop areas (250 people theater-style in each);
• Registration area;
• 80 tables and skirting;
• Catering options;
• Access to NYC public transportation

The State University of New York will make this award under its discretionary authority, pursuant to NYS Education Law §355(5) (a). There is no RFP or IFB. A sealed bid opening will not be held. Inquiries are to be made by email only to tim.piche@suny.edu . The University reserves the right to make no award.