CONDUCT A COMPREHENSIVE CLASSIFICATION AND SALARY PLAN STUDY

REQUEST FOR PROPOSAL
TO CONDUCT A COMPREHENSIVE
CLASSIFICATION AND SALARAY PLAN STUDY
RFP NO. 26-6967
Proposal Receipt Date: 05/15/2026
Proposal Receipt Time: 9:45 A.M. (CST)
City of Kenner
Finance Department
1610 Reverend Richard Wilson Drive, Building D
Kenner, Louisiana 70062
Telephone No.: (504) 468-4049
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TABLE OF CONTENTS
Part I - Administrative and General Information
1.1 Background ................................................................................................................... 4
1.1.1 Purpose .................................................................................................................4
1.1.2 Goals and Objectives. ....................................................................................... 4-5
1.2 Schedule of Events. ...................................................................................................... 5
1.3 Proposal Submittal ..................................................................................................... 5-6
1.4 Proposal Response Format ......................................................................................... 6-7
1.4.1 Number of Response Copies... .............................................................................7
1.4.2 Legibility/Clarity...................................................................................................7
1.5 Confidentiality ........................................................................................................... 7-8
1.6 Proposal Clarifications Prior to Submittal... ................................................................ 8
1.6.1 Pre-proposal Conference .......................................................................................8
1.6.2 Proposer Inquiries ............................................................................................. 8-9
1.7 Proposal Guarantee ....................................................................................................... 9
1.8 Performance Bond... .................................................................................................... 9
1.9 Changes, Addenda, Withdrawals... .............................................................................. 9
1.10 Cost of Offer Preparation... .......................................................................................... 9
1.11 Non-negotiable Contract Terms... ................................................................................ 9
1.12 Taxes... ....................................................................................................................... 10
1.13 Proposal Validity ......................................................................................................... 10
1.14 Prime Proposer Responsibilities... ............................................................................. 10
1.15 Written or Oral Discussions/Presentations... ............................................................. 10
1.16 Acceptance of Proposal Content ................................................................................. 10
1.17 Contract Negotiations... ........................................................................................ 10-11
1.18 Cancellation of RFP or Rejection of Proposal ............................................................ 11
1.19 Evaluation and Selection ............................................................................................. 11
1.20 Award .......................................................................................................................... 11
1.21 Notice of Intent to Award..............................................................................11
1.22 Insurance Requirements .............................................................................................. 11
1.23 Subcontractor Insurance .............................................................................................. 12
1.24 Indemnification ........................................................................................................... 12
1.25 Fidelity Bond Requirements ....................................................................................... 12
1.26 Payment for Services .................................................................................................. 12
1.27 Termination ................................................................................................................. 12
1.27.1 Termination for Cause ...................................................................................... 12
1.27.2 Termination For Convenience ......................................................................... 13
1.27.3 Appropriations Dependency ............................................................................13
1.28 Assignment ................................................................................................................. 13
1.29 No Guarantee of Quantities ......................................................................................... 13
1.30 Audit of Records ......................................................................................................... 13
1.31 EEOC and ADA Compliance ................................................................................ 13-14
1.32 Record Retention......................................................................................................... 14
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1.33 Record Ownership....................................................................................................... 14
1.34 Content of Contract/Order of Precedence ................................................................... 14
1.35 Contract Changes ........................................................................................................ 14
1.36 Substitution of Personnel ............................................................................................ 14
1.37 Force Majeure ............................................................................................................. 15
1.38 Governing Law ........................................................................................................... 15
1.39 Claims or Controversies .............................................................................................. 15
Part II - Scope of Work / Services
2.1 Scope of Services ........................................................................................................ 15
2.2 Period of Agreement ................................................................................................... 16
2.3 Price Schedule ............................................................................................................. 16
2.4 Deliverables ................................................................................................................ 16
2.5 Location ...................................................................................................................... 16
2.6 Proposal Elements ....................................................................................................... 16
2.6.1 Financial .............................................................................................................16
2.6.2 Technical ...................................................................................................... 16-17
Part III - Evaluation
3.1 Technical Proposal ................................................................................................. 17-18
3.2 Financial Proposal ....................................................................................................... 18
Part IV - Attachments................................................................................19
A. Insurance ............................................................................................................... 20-23
B. Price Schedule... ........................................................................................................ 24
C. Affidavit ..................................................................................................................... 25
D. Corporate Resolution... ............................................................................................. 26
E. Signature Page. ......................................................................................................... 27
F. Sample Services Agreement... ............................................................................ 28-31
G. Summary of Services needed ..................................................................................... 32
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REQUEST FOR PROPOSALS
TO CONDUCT A COMPREHENSIVE
CLASSIFICATION AND SALARY PLAN STUDY
PART I - ADMINISTRATIVE AND GENERAL INFORMATION
1.1 Background
The City of Kenner seeks to engage a qualified consulting firm to conduct a comprehensive
classification and salary plan study to evaluate and modernize its current classification and salary
plan structure. This initiative is driven by maintaining a competitive, equitable, and fiscally
responsible workforce that aligns with current trends.
Over time, the needs in the government's workforce, evolving demands and the labor market shifts
have created the objectives to reassess job classifications, assigned duties, and salary levels. The
current classification and salary plan requires a systematic review to ensure appropriate
classification, offers equity, opportunity for growth, reflect job duties performed and market
competitiveness. Specifically, this study will also evaluate promotional pathways, job series
structures, and consistency in job title conventions while ensuring compliance with applicable civil
service rules, federal and state labor laws, and best practices in the public sector.
1.1.1 Purpose
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals as allowed by
Louisiana Public Bid and Contract Law from bona fide, qualified proposers interested will conduct
a classification and salary plan study update to ensure that all positions are accurately classified
and compensated in a manner that is equitable, competitive, and aligned with the City's operational
needs. This study will establish a consistent method for evaluating job duties, maintaining internal
equity, and addressing pay against municipal governments within and surrounding parishes.
Ultimately, it will support competitive recruitment, retention, and city's budget demands.
1.1.2 Goals and Objectives
The City of Kenner desires to obtain proposals from Firms who are interested in providing the
following services:
* Conduct a comprehensive review of the current classification system, including job descriptions, class
specifications, and organizational structure
* Evaluate the City's existing compensation plan, including pay ranges, salary structures, and internal
equity
* Perform a market analysis and salary survey using comparable public sector organizations
* Identify and address issues related to:
Pay compression
o
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Pay equity
o
Recruitment and retention challenges
o
* Recommend updates to the classification plan and compensation structure consistent with best practices
* Provide implementation strategies, including cost analysis and phased approaches
* Provide monthly updates on all progress and challenges
The City of Kenner seeks to obtain a written logistics plan specific to the City of Kenner identifying
vendor resources required to provide a timely response in establishing services required by this RFP.
Details of requests for proposal are located in Attachment G.
1.2 Schedule of Events
Event Date
Advertise RFP and mail public announcements 04/15/2026
Deadline for receiving Proposer inquiries 05/07/2026
Issue response to Proposer inquiries 05/11/2026
Proposal submission deadline 05/15/2026
Note: The City of Kenner reserves the right to amend and/or alter this Calendar of Events
as it deems necessary.
1.3 Proposal Submittal
All proposals shall be received by the City of Kenner Finance Department no later than date
and time shown in the Schedule of Events.
Important: Clearly mark outside of envelope, box or package with the following
information and format:
* Proposal Name: Conduct a Comprehensive Classification and Salary Plan Study
* Proposal No.: 26-6967
* Proposal Receipt Date: 05/15/2026
Proposals will be received at:
City of Kenner Finance Department
1610 Reverend Richard Wilson
Drive Bldg. D, 1st Floor Kenner,
Louisiana 70062
Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries
to our physical location. The City of Kenner Finance Department is not responsible for any delays
caused by the Proposer's chosen means of proposal delivery.
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Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal
receipt date and time shall result in rejection of the proposal.
PROPOSALS SHALL NOT BE OPENED PUBLICLY.
1.4 Proposal Response Format
Proposals submitted for consideration should follow the format and order of presentation as
follows:
A. Cover Letter: Containing summary of Proposer's ability to perform the services
described in the RFP and confirming that Proposer is willing to perform those
services and enter into a contract with the City. The cover letter must be signed by
a person having authority to commit the Proposer to a binding contract. If Proposer
is an agency, corporation, partnership, company, or other legal entity, the president,
vice-president, secretary, treasurer, member, manager, or other authorized agent
must sign the proposal, AND satisfactory evidence of the authority of the person
signing for the agency, corporation, partnership, company, or other legal entity shall
be attached to the proposal.
Proposers should exhibit their understanding and approach to the project services
requested and address how each element will be accomplished.
B. Table of Contents: Organized in the order cited in the format contained herein.
C. Proposer Qualifications and Experience: History and background of Proposer,
financial strength and stability, experience with related services to governmental
entities, existing customer satisfaction, demonstrated volume of merchants, etc. If
financial strength is confidential, please clearly mark as confidential in accordance
with Section 1.5.
D. Technical Proposal: Illustrating and describing compliance with the RFP
requirements.
E. Innovative Concepts: Present innovative concepts, if any, not discussed above for
consideration.
F. Project Schedule: Detailed schedule of plan for full implementation of services.
This schedule is to include implementation actions, timelines, responsible parties,
etc.
G. Financial Proposal: Proposer's costs shall be submitted using Attachment B "Price
Schedule". This financial proposal shall include any additional services (and the
related costs) the Proposer wishes to have considered in the contractual
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arrangement with the City of Kenner. Such additional services and related costs
may be submitted as a separate attachment.
1.4.1 Number of Response Copies
Each Proposer shall submit one (1) signed original response along with six (6) additional copies
of the proposal and one (1) digital copy submitted on a USB flash drive.
1.4.2 Legibility/Clarity
Responses to the requirements of this RFP in the formats requested are desirable with all questions
answered in as much detail as practicable. The Proposers' responses are to demonstrate an
understanding of the requirements. Proposals prepared simply and economically, providing a
straightforward, concise description of the Proposer(s) ability to meet the requirements of the RFP
is also desired. Each Proposer is solely responsible for the accuracy and completeness of its
proposal.
1.5 Confidentiality
All documents submitted to the City of Kenner are subject to the Louisiana Public Records Act,
LSA-R.S. 44:1 et seq., and may be released when a public records request is made by news media,
competitors, or other interested parties, in accordance with the law.
If a Proposer deems any document submitted to the City under this RFP contains confidential
business data, trade secrets, proprietary information, or data not otherwise subject to public
disclosure, under Louisiana Constitution Article I, 5, LSA-R.S. 44:4 or 4.1, or other provisions
of law, the Proposer shall clearly mark the documents as "Confidential" prior to delivering or
making them available to the City.
(1) If the City receives a request for the production or disclosure of documents so
marked, it will decline disclosure and notify the Proposer of such request;
(2) Provided, however, that if any action is commenced against the City under the
Louisiana Public Records Act, LSA-R.S. 44:1 et seq., or otherwise seeking to
compel production or disclosure of the documents, the Proposer or any other person
asserting the confidentiality privilege of such documents shall defend, indemnify
and hold the City harmless from any costs, damages, penalties or other
consequences of the City's refusal to disclose or produce such documents. Failure
of the Proposer to immediately intervene in such legal action, will authorize the
City to voluntarily provide the information for disclosure under the supervision of
the court;
(3) The City assumes no liability for disclosure or use of any document or portion of
this RFP that has not been clearly marked as "confidential," or as otherwise
constituting information exempt from the Louisiana Public Records Act, and may
use or disclose such unmarked documents as public records.
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(4) The Proposer is to mark the cover sheet of the proposal with the following legend,
specifying the pages of the proposal which are to be restricted in accordance with
the conditions of the legend:
"The data contained in Page(s) of the proposal have been submitted
in confidence and contain trade secrets and/or privileged or
confidential information and such data shall only be disclosed for
evaluation purposes, provided that if a contract is awarded to this
Proposer as a result of or in connection with the submission of this
proposal, the City of Kenner shall have the right to use or disclose
the data therein to the extent provided in the contract. This
restriction does not limit the City of Kenner's right to use or disclose
data obtained from any source, including the Proposer, without
restrictions."
Further, to protect such data, each page containing such data shall be specifically identified and
marked "CONFIDENTIAL".
The Proposer shall not mark the entire proposal "confidential" or as information constituting an
exception to Louisiana's Public Records Act. If an entire response, submittal or proposal is so
marked, the City of Kenner shall not consider the proposal for an award of the contract.
Nothing herein shall prohibit the City of Kenner from making any proposal, including confidential
business data, trade secrets, and proprietary information contained therein, available to any other
city or parish agency, person or organization for the sole purpose of assisting the City in its
evaluation of the proposal. The City shall require said individuals to protect the confidentiality of
any specifically identified proprietary information or privileged business information obtained as
a result of their participation in these evaluations.
1.6 Proposal Clarifications Prior to Submittal
1.6.1 Pre-Proposal Conference
NOT REQUIRED FOR THIS RFP.
1.6.2 Proposer Inquiries
The City of Kenner will consider written inquiries regarding RFP requirements before the date
specified in the Schedule of Events. The City of Kenner reserves the right to modify the RFP
should a change be identified that is in the best interest of the City of Kenner.
To be considered, written inquiries and requests for clarification of the content of this RFP must
be received at the address below by 12:00 p.m. NOON CST on the date specified in Section 1.2
"Schedule of Events". Any and all questions directed to FINContracts@kenner.la.us, Contract
Specialist, will be deemed to require an official response. All inquiries and answers must be in
writing and received in accordance with the Schedule of Events. Any communications from any
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individual other than the Contract Specialist are not binding on the City of Kenner.
Answers to questions that change or substantially clarify the solicitation shall be issued by
addendum and provided to all prospective Proposers.
Inquiries concerning this solicitation may be delivered by mail, express courier, e-mail, or in
person to:
City of Kenner Finance Department
1610 Reverend Richard Wilson Drive
Bldg. D, 1st Floor
Kenner, Louisiana 70062
E-Mail: FINcontracts@kenner.la.us
Phone: 504-468-4049
1.7 Proposal Guarantee
NOT REQUIRED FOR THIS RFP.
1.8 Performance Bond
NOT REQUIRED FOR THIS RFP.
1.9 Changes, Addenda, Withdrawals
If the Proposer needs to submit changes or addenda, such shall be submitted in writing, signed by
an authorized representative of the Proposer, cross-referenced clearly to the relevant proposal
section, in a sealed envelope, prior to the proposal opening. Such shall meet all requirements for
the proposal. If the Proposer chooses to withdraw his proposal response, the withdrawal notice
shall be in writing and received prior to proposal opening.
1.10 Cost of Offer Preparation
The Proposer assumes sole responsibility for any and all costs associated with the preparation and
reproduction of any offer submitted in response to the RFP and preparation for oral
presentations/discussions, if any, and other such expenses, and shall not include this cost or any
portion thereof in the offered contract price and terms.
1.11 Non-Negotiable Contract Terms
Non-negotiable contract terms include but are not limited to taxes, assignment of contract, audit
of records, EEOC and ADA compliance, record retention, content of contract/order of precedence,
contract changes, force majeure, governing law, claims or controversies, and termination based on
contingency of appropriation of funds.
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1.12 Taxes
Any taxes, if applicable, shall be assumed to be included within the Proposer's cost.
1.13 Proposal Validity
All proposals shall be considered valid for acceptance until such time an award is made, unless the
Proposer provides for a different time period within its proposal response. However, the City
reserves the right to reject a proposal if the Proposer's response is unacceptable and the Proposer
is unwilling to extend the validity of its proposal.
1.14 Prime Contractor Responsibilities
The selected Proposer shall be required to assume responsibility for all items and services offered
in his proposal whether or not he produces or provides them. The City of Kenner shall consider
the selected Proposer to be the sole point of contact with regard to contractual matters, including
payment of any and all charges resulting from the contract.
1.15 Written or Oral Discussions/Presentations
Written or oral discussions may be conducted with Proposers who submit a proposal determined
to be reasonably susceptible of being selected for award. However, a proposal may be accepted
without such discussions and an award made on the basis of the initial offers, so proposals should
be complete and reflect the most favorable terms available from the Proposers.
Any commitments or representations made during these discussions, if conducted, may become
formally recorded in the final contract.
Written or oral discussions/presentations for clarification may be conducted to enhance the City's
understanding of any or all of the proposals submitted. Neither negotiations nor changes to the
proposal will be allowed during these discussions. Proposals may be accepted without such
discussions.
1.16 Acceptance of Proposal Content
The mandatory RFP requirements shall become contractual obligations if a contract ensues. Failure
of the Successful Proposer to accept these obligations shall result in the rejection of the proposal.
1.17 Contract Negotiations
If for any reason the Proposer whose proposal is most responsive to the City's needs, price and
other evaluation factors set forth in the RFP considered, does not agree to a contract, that proposal
shall be rejected and the City may negotiate with the next most responsive Proposer. Negotiation
may include revision of non-mandatory terms, conditions, and requirements. The City of Kenner
must approve the final contract form and issue a purchase order, if applicable, or contract, to
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