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SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions

This is a formal request for quotation from Procurement as requirement has been assigned to me as a buyer.

**Please do not contact the requester regarding the item(s) in this request while we are in the process of bidding to maintain the integrity of this solicitation.

Please review the quote and provide your best and final offer for both price and lead-time.

Kindly also have the quotation revised to today’s date and address the quote to my attention.

The follow has been attached for you to complete and review:

1. (BAA) Buy American Act Certification


2. Representations & Certifications Rider


3. Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)

Required item(s) listed below:

1. Qty: 1 - product description: Refrigerated Water Re-circulating System; Condenser: condenser water-cooled (heat dissipated into source of water), includes condenser water regulation valve, source water inlet temperature below +75degreeF with max pressure, 100 psi and differential pressure between 25 & 50 psi; Electrical: 208-230V, 3ph, 60Hz; Dimensions: 39”W x 39”D x 70”H.

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).

Technical evaluation criteria are as follows:

1. Ability to meet the following specs:

Condenser: condenser water-cooled (heat dissipated into source of water), includes condenser water regulation valve, source water inlet temperature below +75degreeF with max pressure, 100 psi and differential pressure between 25 & 50 psi

Electrical: 208-230V, 3ph, 60Hz

Dimensions: 39”W x 39”D x 70”H.

PLC temperature controller with alarm descriptions and logging

Continuous run refrigeration for close temperature control

Hermetically sealed compressor

High supply water temperature system cut out

Regenerative turbine pump with robust seal and bypass relief valve

Integrated fluid tank (non-pressurized) with fluid level switch

Factory tested under full load

Hard process dependency: The SVTA MBE requires a dedicated, tightly controlled process-cooling loop to maintain component temperatures and meet interlock permissives. The specified Haskris unit delivers approximately 20 kW at 60 °F, ≥9.25 GPM, ≥70 psig (100 psig max), with 208 V, 3-phase power at the new location.

Please provide a price and lead time quotation by COB 11/25/2025. (7 days)

Please be advised that the requirement was also posted on SAM.gov.

Send quote to AnthonyC@SLAC.stanford.edu.

The bid closing date for this requirement is 11/25/2025.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

• Buy American Act Certification (BAA) applies to awards that are over $10,000.


• Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.


• All subcontractors are required to register in the System for Award Management (www.sam.gov).


• The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order.


• Payment Terms will be NET-30


• Freight terms will be FOB Destination Prepaid and Add


• For foreign vendors: Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind regards,

Anthony Chin

Procurement Commodities Team

anthonyc@slac.stanford.edu

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

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