CITY OF BISMARCK
REQUEST FOR BIDS
CONCRETE STREET LIGHT POLES
Bismarck, North Dakota
MONDAY, DECEMBER 1, 2025
BIDS RECEIVED BY 3:00 PM CT
BIDS OPENED AT 4:00 PM CT
OFFICE OF THE CITY ADMINISTRATOR
PO BOX 5503 (221 N 5TH ST – 4th Floor)
BISMARCK ND 58506-5503
DEPARTMENT OF PUBLIC WORKS
SERVICE OPERATIONS – ELECTRICAL DIVISION
PO BOX 5503
BISMARCK ND 58506-5503
(701) 355-1700, option 3
ADVERTISEMENT
The City of Bismarck is seeking bids to provide Concrete Street Light Poles.
Sealed bids will be received in the office of the City Administrator, until 3:00 p.m. CT, on Monday,
December 1, 2025. Bids will be publicly opened and reviewed at 4:00 p.m. CT, on Monday,
December 1, 2025, in the Mayor’s Conference Room (4th Floor), 221 N 5th Street, Bismarck.
The sealed bids must be mailed to the City Administrator (PO Box 5503, Bismarck, ND 58506-
5503) or otherwise deposited with the City Administrator (221 N 5th Street, 4th Floor, Bismarck,
ND 58501) and shall be sealed and endorsed: “Bid to Provide Concrete Street Light Pole” -
Name of the person, firm or corporation, and phone number of person submitting the bid.
Bids must be submitted on blanks furnished by the City of Bismarck and in accordance with
specifications and conditions therein contained. Copies of proposal blanks and specifications
may be downloaded from the website or obtained from the Public Works Service Operation, 601
S 26th St, Bismarck ND 58504, or Gale Nicholson, pwservice@bismarcknd.gov or 701-355-1707.
All bidders are invited to be present at the opening of proposals.
In accordance with North Dakota state law, a separate envelope containing a bid bond or
certified check (if bid bond is less than $10,000) in the amount of five (5) percent of the total
amount bid must be attached to the outside of the proposal/bid envelope and labeled “Bid
Bond”. Bonds or checks of the unsuccessful bidders will be returned to them after making the
award.
Bids shall be made on the basis of cash payment for the equipment provided and delivered to the
City of Bismarck Public Works Department.
There shall be deducted from any money due the supplier, the sum of Fifty Dollars ($50.00), for
each calendar day that the delivery is delayed. Such deducted amounts shall be charged as
liquidated damages and not as a penalty.
The right is reserved to hold all bids for a period of forty-five (45) days, to reject any and all bids,
to waive technicalities or to accept such as may be determined to be of the best interest of the
City of Bismarck.
City of Bismarck
Jason Tomanek, City Administrator
Adv 11/12, 11/19
GENERAL SPECIFICATIONS
1. Bids may be accepted or rejected in the best interest of the City of Bismarck.
2. The bid will be awarded on the lowest Total Sum based on the street light pole quantities and
descriptions listed on the bid sheet.
3. Bids may be rejected if they show any alteration of form, additions not called for, conditional
or alternate bids, incomplete bids, or irregularities of any kind, or if they contain a clause in
which the bidder reserves the right to accept or reject a contract awarded to him. Bids in
which the prices are obviously unbalanced or bids otherwise regular which are not
accompanied by a satisfactory bid bond will be rejected.
4. No bid will be considered unless accompanied by a bidder’s bond or certified check (if bid
bond is less than $10,000) in an amount equal to five (5) percent of the gross sum bid,
attached to the outside of the bid envelope. The bid bond or certified check will be forfeited
should the contractor awarded the bid fails to submit Detailed Manufacturer’s Specifications
approved by the City within ten (10) days after a notice of award.
5. The total price is to be less federal excise tax for which exemption certificates will be
furnished.
6. Contractor awarded the bid must submit Detailed Manufacturer’s Specifications that must be
approval by the City prior to ordering the concrete street light poles.
7. All concrete street light poles shall be delivered to the City of Bismarck no later than April 21,
2026, a maximum of 18 weeks after award.
8. Purchases by the City of Bismarck are not subject to the North Dakota State Sales Tax.
9. Bids shall be on the bid forms furnished in the specifications packet.
10. Liquidated Damages. Owner and Contractor recognize that time is of the essence of this
Agreement and that the Owner will suffer inconvenience and financial loss if the delivery date
is not met. The parties recognize the difficulties of estimating or proving the financial loss
and/or inconvenience of the Owner by the failure to meet the delivery date. Both the Owner
and Contractor agree that the Owner has made a reasonable estimate of financial loss and
inconvenience caused by a delay that the stated damages are reasonable in amount and
reasonably related to the actual damages that would be suffered by the Owner as a result of
delayed delivery. Accordingly, instead of requiring any actual proof of damages, Owner and
Contractor agree to the sum of $50 per each day of non-delivery beyond the delivery deadline
as reasonable liquidated damages (and not as a penalty) and also agree that the recitals in
this paragraph are conclusive presumptions pursuant to NDCC Section 31-11-02.
11. The City reserves the right to waive all technicalities or deviations from specifications, if
deemed not material, in the City’s sole discretion.
12. As a political subdivision, the City of Bismarck will not agree to indemnify or hold harmless
any bidder or contractor for any actions or negligence of the bidder or contractor or for any
third-party liability. The City of Bismarck will agree to be responsible for its own actions and
for the actions of its officials, officers, employees, or agents. By submitting a response to this
RFP, the bidder or contractor agrees that it will not ask the City of Bismarck to indemnify or
hold harmless the bidder or contractor.
13. It is the policy of the City of Bismarck to comply with all laws, rules, regulations, and orders
with respect to local preference, non-discrimination, wages and hours and all other applicable
laws, rules, regulations, and orders. All suppliers, contractors, and service providers doing
business with the City of Bismarck must certify that they are in compliance with all federal,
state, and local laws, regulations and orders including but not limited to those regarding non-
discrimination, wages and hours, workers’ compensation, and immigration. Failure of
compliance may result in the cancellation of any City of Bismarck contract and exclusion from
consideration for future contracts.
SPECIAL PROVISION NO. 1
PROVIDE
TYPE BL STREET LIGHT POLE NO ARM
13’ Minimum Pole Height Above Grade
Prices provided shall include shipping to the City of Bismarck Street light pole storage area located
at the Solid Waste Facility at 2111 North 52nd Street, Bismarck ND 58501
The light pole standards shall be furnished per City of Bismarck Standard Specification with the
following provisions:
a. Type BL light standard, concrete having the following features:
1. Precast, pre-stressed spun concrete, direct embedded, octagonal, tapered, 13-ft
nominal mounting height.
2. 2 7/8-inch cast aluminum tenon.
3. Mix color and finish: Equivalent to Ameron color No.112-sky gray, or Stresscrete
Concrete color salt & pepper, with gloss acrylic graffiti resistant coating.
4. Handhole opening, placed at 180º to curb side, minimum 1 5/8”X9” opening with cast
aluminum frame and cover with stainless steel screws.
5. Cable entrances, placed at 90º and 270º to curb side, minimum 1 5/8” X 8”, 24” below
grade to the center of the cable entrances.
6. Grounding lead to bond the pole to the grounding system.
7. Manufacturers and model number:
Ameron SEO04SPL
Stresscrete E16’4”-APO-G-S30-AG C/W 140(30/30)
Traditional Concrete, Inc. D413-SP-PA-3T
Submission for preapproved equals shall be per Section 1004 of the Standard Specifications.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
