CONCRETE ? ON-CALL UNIT PRICE CONTRACT

Agency: Rockdale County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jan 21, 2020
Due Date: Feb 13, 2020
Solicitation No: ITB #20-02
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ITB #20-02
CONCRETE – ON-CALL UNIT PRICE CONTRACT
DUE: Thursday, February 13, 2020 at 2:00 P.M., local time
Bid Package

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ROCKDALE COUNTY, GEORGIA
January 22, 2020
Concrete On-Call Unit Price Contract
INVITATION TO BID
No. 20-02
ROCKDALE COUNTY FINANCE DEPARTMENT
PROCUREMENT DIVISION
958 MILSTEAD AVENUE
CONYERS, GA 30012
770-278-7552
ITB No.20-02
INTRODUCTION:
This is an Invitation to Bid (ITB) for the purchase of Concrete On-Call Unit Price Contract in Rockdale County.
Instructions for preparation and submission of a bid are contained in this packet. Bids must be typed or printed in
ink.
Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or
business because of race, color, religion, sex, national origin, and handicap or veterans status. This policy ensures
all segments of the business community have access to supplying the goods and services needed by Rockdale
County.
PURCHASING CONTACT FOR THIS REQUEST:
All questions concerning this ITB and all questions arising subsequent to award are to be addressed to the
Purchasing Division via email to Meagan Porch, Buyer, at meagan.porch@rockdalecountyga.gov or the following
address:
Rockdale County Finance Department
Purchasing Division
Attn: Meagan Porch
958 Milstead Avenue
Conyers, GA 30012
Phone: (770) 278-7557, Fax (770) 278-8910
E-mail: meagan.porch@rockdalecountyga.gov
To maintain a “level playing field”, and to assure that all bidders receive the same information, bidders are
requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could
result in disqualification of the bidder.
BID COPIES FOR EVALUATION:
Three (3) hard copies and one (1) original hard copy and one (1) Flash Drive in Adobe PDF format will be required
for review purposes. (Original must be clearly marked “Original” and the Copies clearly marked “Copies.”). Flash
Drives that are blank or have incorrect information on them will not be acceptable and may be justification for
disqualification. Check your Flash Drive(s) to ensure that they have the appropriate material on it before submitting.
All bid materials must be completed and enclosed in a sealed envelope prior to submittal. The ITB number must be
clearly written on the outside of the envelope. Incomplete, incorrect, unsealed, unmarked, or improperly
submitted bids may be rejected.
CONTRACT TERM:
One (1) year with the option to renew two (2) additional one (1) year terms.
Because this contract contains three (3) renewal periods and the price of materials is subject to change from
year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of the contract
for the following year. Therefore, 90 days prior to the end of the contract, the Contractor will advise the County
in writing of their desire to renew the contract and will provide the County with an updated price list (this should
be the same price list from the original bid with any necessary additions that became evident during the
previous year's operations). The County will review the price increases and if necessary, negotiate with the
Contractor to finalize pricing. Once both parties have agreed to the contract extension pricing, the County will
prepare an Amendment to the original contract outlining the extension period, the new pricing that has been
approved by both parties, and any other changes to the contract that become necessary to improve the
operational effectiveness of the Agreement.
Page 2 of 23
ITB No.20-02
DUE DATE:
Sealed bids will be received at the Rockdale County Finance Department, Procurement Division, 958 Milstead
Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, February 13, 2020. Bids received
after this time will not be accepted. Bidders are not required to attend bid opening.
PRE-BID CONFERENCE:
N/A.
QUESTIONS AND CLARIFICATIONS:
All questions and/or requests for clarifications concerning this ITB must be submitted to the Purchasing Division via
email to meagan.porch@rockdalecountyga.gov or at the above address no later than 2:00 p.m., local time, on
Thursday, February 6, 2020. It shall be the Bidders responsibility to seek clarification as early as possible prior to
the due date and time. Written responses from the County to the questions it receives will be in an addendum and
posted to the County’s website at www.rockdalecountyga.gov, under Bid Opportunities. Questions or requests for
clarifications received after this deadline will not receive a response.
ADDENDA:
Answers to questions submitted that materially change the conditions and specifications of this ITB will be issued in
an addendum and posted to the County’s website at www.rockdalecountyga.gov under Bid Opportunities. Any
discussions or documents will be considered non-binding unless incorporated and issued in an addendum.
It is the bidder’s responsibility to check the Rockdale County website at www.rockdalecountyga.gov, under
Bid Opportunities for any addenda that may be issued, prior to submitting a bid for this ITB.
Page 3 of 23
ITB No.20-02
QUALIFICATIONS OF OFFERORS:
Bidders must have a current business license from their home office jurisdiction and provide a copy of that license
with the submittal of their bid response. Rockdale County vendors doing business in Rockdale County must have a
current Rockdale County Business License.
Bids from any offeror that is in default on the payment of any taxes, license fees, or other monies due to Rockdale
County will not be accepted.
Bidders are to submit at least three (3) three references from projects with similar experience using the materials
and process in this Invitation to Bid.
TORT IMMUNITY:
No officer, employee, or agent of the County acting within the scope of his/her employment or function shall be held
personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act,
event, or failure to act.
PROPRIETARY INFORMATION:
Careful consideration should be given before submitting confidential information to Rockdale County. The Georgia
Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark
any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A.
§10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Rockdale County
does not guarantee the confidentiality of any information not clearly marked as a trade secret.
AWARD OF CONTRACT:
The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The
Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a
company different than the company recommended by the Procurement Office and/or Evaluation Committee.
Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the
County deems to be in its best interest.
QUANTITIES:
The quantities listed in the Bidders Response Schedule are provided as an estimate for bid purposes. The County
will not be obligated to quantities beyond actual needs.
SELECTION PROCESS:
The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The
Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a
company different than the company recommended by the Purchasing Department and/or Evaluation Committee.
This is a past performance/quality/price trade-off source selection in which competing offeror’s past and present
performance history and product quality will be evaluated on a basis approximately equal to price. Award will be
made to the responsible offeror whose bid represents the best value after evaluation in accordance with the factors
listed below. Rockdale County Board of Commissioners may reject any or all bids if such action is in the county’s
interest.
Rockdale County may evaluate bids and award a contract without discussions with offerors. Therefore, the offeror’s
initial bid should contain the offeror’s best terms from a price and technical standpoint. The County reserves the
right to conduct discussions if the County later determines them to be necessary.
Page 4 of 23
ITB No.20-02
BONDS:
N/A
PERMITS:
The awarded contractor will be responsible for acquiring any permits that are required for this project/purchase.
Rockdale County will waive fees on all permits issued by Rockdale County.
ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a Qualification package in response to this ITB must complete the Contractor Affidavit under
O.C.G.A. §13-10-91(b)(1) which is provided with the ITB package to verify compliance with the Illegal Immigration
Reform and Enforcement Act of 2011.
A. The form must be signed by an authorized officer of the contractor or their authorized agent.
B. The form must be notarized.
C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to
complete physical performance of services under the final contract executed between the County and the
contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the
County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-
subcontractor. Format for this affidavit can be provided to the contractor if necessary.
Page 5 of 23

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