Concrete Flatwork and Miscellaneous Concrete Work

NOTICE TO BIDDERS
INVITATION TO BID #26-74
CONCRETE FLATWORK AND MISCELLANEOUS CONCRETE WORK
Issue Date: April 7, 2026
Last Date for Questions: No later than April 14, 2026, at 11:00 am (CST)
Due Date: No later than April 21, 2026, at 11:00 am (CST)
Prevailing Wages: Prevailing Wage Act (820 ILCS 130/1-12)
DOES APPLY
DOES NOT APPLY
To be considered responsive, the following documents shall be included with your submittal:
Bid Bond 10% (Original Required)
Certificate of Insurance
Cost Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants and Agents Form
(Exhibit F)
References Form (Exhibit G)
Vendor Certification Form (Exhibit H)
Vendor Information Reporting Form (Exhibit I)
W-9 Form
The successful Vendor will be required to submit the following additional documents:
* Certificate of Insurance with signed endorsements
* Performance and Payment Bonds
* Signed Construction Services Agreement
Page 1 of 1
Notice to Bidders

EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
INTRODUCTION
The City of Wheaton is accepting sealed bids for Concrete Flatwork and Miscellaneous Concrete
Work. The Contractor will begin services in the spring/summer of each year. All work must be
completed before August 14th of each year.
TERM OF CONTRACT
The initial term of this contract shall be for one (1) year. The City may extend this agreement for
up to two (2) additional one (1) year terms if the vendor performs satisfactorily and provided
there are no changes in the terms, conditions, specifications and pricing structures unless
mutually agreed to by the parties.
ILLINOIS PREVAILING WAGE ACT
This project is subject to the provisions of the Illinois Prevailing Wage Act.
SCOPE OF SERVICES
The successful Contractor will be responsible for Portland Cement Concrete (PCC) sidewalk
removal and replacement, combination concrete curb and gutter removal and replacement,
PCC Driveway removal and replacement, along with all associated and incidental work,
including but not limited to, restoration, hauling, and traffic control, to be performed
throughout the City.
COMPLETION DATES
The Contractor shall begin services in the spring/summer of each year. All work must be
completed before August 14th of the year. The completion date may be extended upon mutual
written consent by the City and the Contractor.
Substantial Completion is defined as the completion of all items of work as specified within these
documents, less the punch list items. This work is to be substantially completed within 60
calendar days after the notice to proceed has been issued. Punch list items including final
inspection are to be completed within four (4) calendar days of substantial completion.
WORK HOURS
The Contractor shall provide services Monday through Friday within the hours of 7:00 am to 4:00
pm. Work on weekends or holidays is prohibited, unless approved by the Project Manager.
The Contractor shall notify the Project Manager no less than 48 hours prior to the start of any
construction. The Contractor shall also notify the Illinois Department of Transportation, the
DuPage County Highway Department, or any other affected agency prior to the start of any work
within their respective rights-of-way.
The Contractor shall notify residents in writing 48 hours in advance of any work which will affect
their driveway access. The duration of driveway impacts shall not exceed seven (7) calendar days
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
unless agreed to by the property owner and the Project Manager. High early strength concrete
may be used to meet this requirement, at the Contractor's expense. The Project Manager may
require that work across a driveway be performed in two (2) separate pours in order to provide
continual driveway access over 12 of the driveway at all times. No additional compensation will
be provided for this activity.
BID PRICE
Please submit pricing on the attached Exhibit D Cost Proposal Form. The City reserves the right
to award in part or in whole, or to not award, whatever is deemed to be in the best interest of
the City. The estimated quantities are based upon the best information available at the time of
bidding, and the actual units constructed may deviate from those listed in the estimated
quantities. Payment will be rendered based on the awarded unit cost times the units installed.
LANE/ROADWAYS CLOSURES
The Contractor shall close lanes/roadways in the areas in which it is providing services for the
City. The Contractor shall close lanes per the specifications of the most current version of the
"Manual on Uniform Traffic Control Devices' as issued by the Federal Highway Administration
and adopted by the State of Illinois. The Contractor will limit lane/road closures to the greatest
extent possible, being particularly cognizant of the effects of such closures on roadways that
experience high traffic volumes. Lane closures on roads with higher traffic volumes, as
determined by the Engineer, shall be limited to one (1) lane at a time, with flaggers used, as
necessary. Access to all properties shall always remain open unless work is taking place in the
immediate vicinity, requiring that access be restricted on a temporary basis. Full access must be
restored immediately upon the completion of any work blocking said access, and full access must
be restored to all properties over weekends and legal holidays unless approved by the Engineer.
Special consideration to hours and location of work near schools shall be made to allow for full
and safe access during normal student arrival and departure schedules. The Contractor is
responsible for all traffic control and this item is incidental to the cost of the overall contract
work.
DELIVERY OF SERVICES/GOODS
The Contractor shall deliver services at various locations spread throughout the City Limits within
the City of Wheaton. The concentration for most of the sidewalk replacement work will generally
be on the northeast side of Wheaton, an area that is north of Parkway Dr and Hawthorne Blvd,
south of Geneva Rd, and east of Main St.
CONTRACTOR SUBMITTALS
Certifications - Prior to beginning work, the Contractor shall furnish to the City the necessary
certifications that all materials to be used meet the specification of Division 1000, MATERIALS
per the Illinois Department of Transportation (IDOT) 'Standard Specifications for Road and Bridge
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
Construction' (Adopted January 1, 2022) and 'Supplemental Specifications and Recurring Special
Provisions' (Adopted January 1, 2026), hereinafter referred to as the 'Standard Specifications'.
Employee Contact Information - Prior to work beginning, the Contractor shall provide a list of
contacts, including the name and phone number of the Project Manager, each crew leader, and
an emergency contact who shall be available 24 hours a day, seven (7) days a week.
Construction Progress Schedule - Following the award of construction contract and prior to
starting work, the Contractor shall furnish to the City a construction progress schedule or critical
path schedule satisfactory to the Project Manager which shall show the proposed sequence of
work and how the Contractor proposes to complete the work prior to the completion date,
August 14, 2026.
MATERIAL TESTING
QC testing is not required for materials used associated with this project. The City may contract
with a separate material testing firm to perform materials testing if it is in the best interest of the
City. If testing performed by the City results in unsatisfactory results, the Contractor shall take
corrective action to ensure the materials meet the Specifications. The corrective action must be
approved by the Project Manager. The City, at its own discretion, may require unsatisfactory
material to be removed and replaced at no additional cost to the City.
RESIDENT AND BUSINESS NOTIFICATION
The Contractor, at its sole expense, shall develop, print, and distribute to all affected residences
a standardized door hanger, letter, or postcard (pre-approved by the City) that will provide
advance notice to these residences of the operations the Contractor will undertake. Affected
residences will include all residences on each of the blocks on which the Contractor will provide
services. The Contractor shall provide residences notice no later than 48 hours prior to the
undertaking of its operations on their block. The City, at their discretion, may furnish the
Contractor with a sample document deemed suitable for notification.
Residents and businesses shall be notified in writing 48 hours in advance of any work adjacent to
their driveway that will prohibit access. The notification form shall include an alternate date in
case of rain and/or other cancellations and must include Contractor's contact person(s) and
phone number for additional information. In addition, Contractor shall notify resident or business
owner verbally on the day of any driveway closure.
The Contractor is responsible for all advance notice to residents, including "No Parking Signs" (if
applicable) and this item is incidental to the cost of the overall contract work.
PERMITS
For any State or County Highway Permits or other required Local Permits, the Contractor shall
execute all necessary permit forms, provide, and pay for any fee and bond requirements, and
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
execute and comply with all insurance and performance guarantee requirements as incidental to
the Contract.
TECHNICAL SPECIFICATIONS
The Contractor shall complete the work in accordance with the Standard Specifications (as
supplemented by the following technical specifications), the latest edition of the "Manual on
Uniform Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures
for Materials" in effect on the date of invitation for bids, and the Supplemental Specifications and
Recurring Special Provisions which apply to and govern the construction of this work. The
Contractor shall comply with all other applicable ordinances and requirements of State, County,
Local and other agencies having jurisdictional authority over the work. Where there is a conflict
between these Technical Specifications, the Standard Specifications, and other applicable
requirements, relative to the performance of work, the most restrictive requirement shall prevail.
The Contractor shall provide all necessary labor, tools, equipment, materials, and other
appurtenances necessary to complete the work unless otherwise noted in these Specifications.
The Contractor shall prune vegetation that interferes with construction (e.g., tree branches,
overgrown bushes, etc.) in accordance with the codes and policies of the City. Cost of pruning is
incidental to the contract. The Contractor shall not remove or prune existing trees without prior
approval of the Project Manager.
Relative to basis of payment, the Technical Specifications takes precedent over the Standard
Specifications for Road and Bridge Construction. If not specifically addressed in the Technical
Specifications, work shall be performed and payment shall be rendered according to the Standard
Specifications for Road and Bridge Construction, most recent edition.
PROTECTION OF WORK
The Contractor shall be responsible to provide personnel to protect their work from third party
damage. Should any of the work be damaged, it shall be removed and replaced at the
Contractor's expense. The Contractor shall schedule their work so that the concrete placed takes
its initial set during daylight hours. Claims of darkness shall not be reason to relieve the
Contractor from responsibility. Driveways shall be kept barricaded for a minimum of four (4) days
after placement of concrete. The curing time may be reduced if High Early Strength PCC is used.
REMOVAL AND HAULING OF DEBRIS
All material excavated during the progress of the work shall be immediately loaded, hauled away,
and legally disposed of, and shall not be stored in the street or parkway area. Dirt, grass, broken
concrete, or other debris shall not be left in the aggregate base for the sidewalk, and not left in
the formed areas before pouring concrete.
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
STORAGE OF MATERIALS AND EQUIPMENT
At no time shall the Contractor store materials and equipment in private or public rights-of-way.
Parking or storing construction vehicles and equipment overnight is strictly prohibited including,
but not limited to, box trucks, dump trucks, pavers, trailers, etc.
RESTORATION
Restoration of areas adjacent to the proposed improvements, not identified for additional work,
shall be incidental to all Pay Items. Restoration includes all the landscape, driveway, sidewalk,
brick pavers, signage removal and replacement, or pavement restoration within two (2) feet of
improved areas, unless otherwise determined by the City. Any damage due to negligence of the
Contractor or deemed unnecessary by the City will be restored at no additional cost to the City.
Restoration must be completed to the satisfaction of the Project Manager. The Project Manager
may request restoration not satisfactorily completed to be removed and replaced at no
additional cost to the City.
All restored areas shall be saw-cut to provide a neat vertical face between the existing surface
and the work performed.
Concrete restoration shall meet the specifications as listed herein.
Asphalt surface restoration shall consist of new HMA pavement to match the existing pavement
thickness or four (4") inches minimum, whichever is greater.
Any signs that need to temporarily be removed/replaced and/or relocated shall be done by the
Contractor.
Landscape restoration shall consist of four (4") inches of clean, pulverized topsoil, seed, and
blanket. Topsoil shall be clear of clods and clumps and shall be able to be raked to a uniform
grade with a landscaping rake.
Any brick pavers disturbed during work operations shall be removed and replaced. This includes
brick driveways adjacent to concrete sidewalks to be removed and replaced, brick paver ribbons
adjacent to existing driveways, or other instances where brick pavers are present. No brick
driveways shall be removed without prior written approval from the City. The Contractor is
required to take precaution while working adjacent to brick pavers to minimize any damage to
the existing brick pavers.
The Contractor shall make record of the existing layout and pattern prior to the removal of the
existing brick pavers to ensure that the replaced pavers can be replaced to match the existing
layout and pattern prior to construction. All bricks shall be carefully salvaged and placed near the
driveway from which they were taken. Any bricks damaged by the Contractor shall be replaced
at the Contractor's expense with paving bricks that match the color and shape of the brick paving
units of the existing driveway pavement. The City shall be the sole determiner of like kind.
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
Brick pavers shall be installed on a minimum of eight (8") inches (installed in two (2) lifts) of
Aggregate Base Course according to ASTM D 2940. This work shall also include installing
restraints, spreading, compacting, and leveling (with a screed) one (1") inch of bedding sand,
installing the bricks, filling, and brushing the joints with fine sand, and compacting the brick
pavers with a vibrating plate compactor. The layout and pattern shall match that of the
existing driveway apron. Salvaged bricks from the brick driveway pavement removal shall be
used to reinstall the brick driveway; however, any necessary replacement or additional bricks
shall match the color and shape of the brick paving units of the existing driveway pavement. New
paving brick shall meet the requirements for ASTM C902, "Standard Specification for Pedestrian
and Light Traffic Paving Brick".
Edge restraints shall match the existing edge restraints in type and dimensions. If the existing
edge restraints encountered on this job are concrete, the edge restraints shall be cast-in-place to
existing dimensions and properly cured before replacing the brick driveway. If the existing edge
restraint cannot be salvaged, the same type and size of the existing edge restraint shall be utilized
wherever possible. If the same edge restraint cannot be obtained, the edge restraint shall be
Valleyview T-Shaped edging.
CONCRETE CURING
As soon as the finished concrete has lost its sheen, a spray on membrane curing compound
conforming to Section 1022.01 and Section 1020.13 of the Standard Specifications shall be
applied to all finished concrete surfaces. The membrane curing compound shall be white
pigmented, no clear curing compound will be allowed. WORK THAT IS NOT PROPERLY CURED
WILL NOT BE ACCEPTED OR PAID FOR. All PCC shall be treated with a protective coat application.
INTERMITTENT WORK
The Contractor shall be prepared to perform all work as intermittent items, at many different
locations within the City. The intent of this contract is to perform a variety of sidewalk and curb
repair; therefore, the Contractor shall be prepared to relocate equipment and perform work at
many sites. No additional compensation will be provided for intermittent work but said work
shall be included in the cost of the items for which the work applies.
TRAFFIC CONTROL AND PROTECTION
This work shall be done in accordance with the applicable portions of Section 701 of the Standard
Specifications, the Supplemental Specifications, the "Illinois Manual on Uniform Traffic Control
Devices for Streets and Highways", and any details and Highway Standards contained in the Plans
and Special Provisions, and the Special Provisions contained herein, except as modified herein.
Special Attention is called to Article 107.09 of the Standard Specifications and the following
Highway Standards, Details, Recurring Local Roads and Streets Special Provisions, and Special
Provisions contained herein, relating to traffic control.
HIGHWAY STANDARDS: 701301, 701311, 701501, 701801, 701901
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
DISTRICT ONE DETAILS: Traffic Control and Protection for Side Roads, Intersections, and
Driveways.
RECURRING LOCAL ROADS AND STREETS SPECIAL PROVISIONS: Work Zone Traffic Surveillance,
Flaggers in Work Zones.
This work includes furnishing, installing, and maintaining of all temporary signs, barricades,
warning lights, fences, flagmen, and other devices which are to be used for purposes of
regulating, warning, or guiding vehicular or pedestrian traffic during construction of this project.
The Contractor shall always maintain one (1) lane open to traffic. Two (2) lanes of traffic shall be
always maintained during nonworking hours. Type II barricades (State of Illinois Standard 2299-
9) with lights shall be maintained, whenever one (1) lane of traffic is to be closed, at 25-foot
intervals, except wherever there is a vertical grade difference of six (6") inches or more;
barricades shall be spaced at ten (10') foot intervals, throughout the improvement.
When it becomes necessary to close a street due to work through an intersection or street
crossing, the Contractor shall provide traffic control devices in accordance with State of Illinois
Standard "701501". Street closures must be approved by the Project Manager in writing prior to
the start of construction.
No excavation shall be left open overnight. All traffic control devices shall remain in place until
specific authorization for their removal is received from the Project Manager.
No work shall proceed unless all traffic control devices are in place as specified herein or as
determined by the Project Manager.
All traffic control devices shall be kept clean and neat appearing and shall be replaced
immediately if they become ineffective due to damage or defacement.
The Contractor shall contact the City at least 48 hours in advance of beginning work. Construction
operations shall be conducted in a manner such that streets will be open to emergency traffic
and accessible as required to local traffic. Advanced notice shall be provided to residents, police,
fire, school districts and trash haulers when access to any street will be temporarily closed or
limited. Removal and replacement of curb and gutter and driveways shall be planned so as to
cause a minimum of inconvenience to the adjoining property owners. The work shall be
accomplished such that the streets will be left open to local traffic at the end of each working
day.
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
BASIS OF PAYMENT
This work will not be paid for separately but will be included in the items for which this work
applies. This work includes all labor, materials, installation, transportation, maintenance,
handling, flagmen and incidental expenses or work necessary to furnish, install, maintain, and
remove all traffic control devices indicated herein and as determined by the Project Manager to
complete the work as specified. Additional flaggers, fencing, signs, or barricades as may be
required by the Project Manager for safe movement of traffic and pedestrians will not be paid
for separately, but will be included in the items for which this work applies.
SAW CUTTING
Saw cutting shall be performed in accordance with Section 442 of the Standard Specifications. All
saw cuts shall be full depth, penetrating completely through the medium which is being sawed.
Removal of the sawcut items shall be performed in a manner to not undermine or disturb the
areas of the medium to remain.
ITEM 01 - PCC DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (6")
This item shall include the removal and replacement of PCC driveway of the thickness specified.
This work shall be done in accordance with the Standard Specifications insofar as applicable,
including Section 423 and 440. The work shall include complete removal and replacement of
those areas which have been marked by the Project Manager for removal and replacement which
are included on a list supplied to the Contractor. The Contractor shall notify the City 48 hours in
advance of scheduled time and place he intends to work.
The Contractor shall saw-cut a perpendicular clean joint between that portion of the driveway to
be removed and that which is to remain in place. If the Contractor removes or damages the
existing driveway outside the limits designated by the Project Manager for removal, they will be
required to remove and replace that portion at their own expense to the satisfaction of the
Project Manager.
The concrete shall be Class PV Portland Cement Concrete per Section 1020 of the Standard
Specifications.
Expansion joints will be required as specified in Standard Specifications. Expansion joint material
will be of the Bituminous Preformed Joint Filler type and is considered incidental to PCC sidewalk
or driveway.
This item shall include saw-cutting, removal and disposal of existing concrete driveway; site
preparation; installation of new concrete driveways including providing, pouring, consolidating,
finishing, curing, applying protective coat, and protecting PCC driveway; contraction and
expansion joints; locating, potholing, exposing, and protection of existing utilities; and
restoration of adjacent areas.
BASIS OF PAYMENT. This work will be paid for at the contract unit price per SQUARE YARD for
Scope of Services
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EXHIBIT A
ITB #26-74
CONCRETE FLATWORK & MISCELLANEOUS CONCRETE WORK
PCC DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT 6", which price shall be payment in
full for removal, disposal, and full installation of new concrete driveways.
ITEM 02 - PCC SIDEWALK REMOVAL AND REPLACEMENT (4")
This item shall include the removal and replacement of PCC sidewalk of the thickness specified.
This work shall be done in accordance with the Standard Specifications insofar as applicable,
including Section 424 and 440. The work shall include complete removal and replacement of
those areas which have been marked by the Project Manager for removal and replacement which
are included on a list supplied to the Contractor. The Contractor shall notify the City 48 hours in
advance of scheduled time and place he intends to work.
The Contractor shall saw-cut a perpendicular clean joint between that portion of the sidewalk to
be removed and that which is to remain in place. If the Contractor removes or damages the
existing sidewalk outside the limits designated by the Project Manager for removal, they will be
required to remove and replace that portion at their own expense to the satisfaction of the
Project Manager.
Sidewalk construction across driveways WILL BE SAWCUT ON BOTH SIDES ADJACENT TO THE
DRIVEWAY to reduce the possibility of damage to the driveway. Any damage to driveways will be
repaired with like materials and will be considered incidental to Sidewalk Removal and
Replacement
The concrete shall be Class SI Portland Cement Concrete per Section 1020 of the Standard
Specifications.
Expansion joints will be required as specified in Standard Specifications except the maximum
spacing will be 50 feet Expansion joint material will be of the Bituminous Preformed Joint Filler
type and is considered incidental to PCC sidewalk or driveway.
The thickness of the new sidewalk shall be a minimum of four (4") inches or equal to the thickness
of the existing sidewalk whichever is greater. Sidewalks within the limits of existing or proposed
residential driveways shall have a minimum thickness of five (5") inches, six (6") inches through
all commercial driveways. This additional thickness of sidewalk will be considered incidental to
the contract unit price for Sidewalk Removal and Replacement.
Forms shall be held securely in place by stakes or braces with the top edge true to line and grade.
The forms for the sidewalk shall be set so the maximum cross-slope is two (2%) percent, except
as may be otherwise directed by the Project Manager.
For sidewalks passing over newly constructed utility trenches, three (3) equally spaced epoxy
coated No. 4 reinforcing bars shall be centered over all utility trenches. Bars shall extend a
minimum of five (5') feet (1.5 m) beyond the walls of the utility trench. Sidewalks immediately
Scope of Services
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