Concrete Apron Removal & Replacement Hopkinsville Fire Department Station 2

INVITATION TO BID
2026 Concrete Apron Removal and Replacement
Hopkinsville Fire Department Station 2
Bid Number 2026-10220-002
City of Hopkinsville
Hopkinsville Fire Department
715 South Virginia Street, Hopkinsville, Kentucky 42240
P.O. Box 707 Hopkinsville, KY 42241-0707
(270) 890-1400
www.hopkinsvilleky.us

BID NUMBER 2026-10220-002
INVITATION TO BID
CITY OF HOPKINSVILLE
Bill Pyle
Deputy Fire Chief
112 Phillip Meacham Way
P. O. Box 707
Hopkinsville, KY 42241-0707
2026 Concrete Apron Removal and Replacement
Hopkinsville Fire Department Station 2
BID NUMBER 2026-10220-002
BID DOCUMENTS ENCLOSED
A. INVITATION TO BID Page 3
B. BIDDER INFORMATION AND REQUIREMENTS Page 4-7
C. SPECIFICATIONS Page 8
D. BID FORM Page 9-10
IMPORTANT: PLEASE ADVISE THE PROCUREMENT OFFICE IMMEDIATELY IN
THE EVENT ANY OF THE ABOVE DOCUMENTS ARE NOT ENCLOSED.
BID DOCUMENT A
2

BID NUMBER 2026-10220-002
INVITATION TO BID
CITY OF HOPKINSVILLE
The City of Hopkinsville will be accepting Sealed Bids for furnishing and delivering the
following:
2026 Concrete Apron Removal and Replacement
Hopkinsville Fire Department Station 2
Project Location: 1108 Skyline Dr. Hopkinsville, KY
BID NUMBER 2026-10220-002
Sealed Bids will be accepted by conventional mail or in person only. Sealed Bids
should be mailed/delivered to the Hopkinsville Municipal Center, ATTN: Procurement
Office, P.O. Box 707, Hopkinsville, Kentucky 42241-0707. Mailed and delivered bids must
be received no later than 11:00 a.m. (CST) on April 01, 2026. Bids will be opened at 11:30
a.m. (CST) on April 01, 2026 in Conference Room 214. Bidders will be notified of Bid
Results by mail and/or email after review. Each Sealed Bid should be enclosed in a
second envelope and both envelopes clearly marked:
"2026 Concrete Apron Removal and Replacement
Hopkinsville Fire Department Station 2
BID NUMBER 2026-10220-002"
THE CITY OF HOPKINSVILLE RESERVES THE RIGHT TO ACCEPT OR REJECT
ANY AND ALL BIDS.
James R. Knight JR., MAYOR
CITY OF HOPKINSVILLE
The following pages contain the Bidder Information and Requirements, Specifications,
Sample Work Order, and Bid Form.
3

BID NUMBER 2026-10220-002
BID DOCUMENT B
GENERAL CONDITIONS
1. INSTRUCTIONS, SPECIFICATIONS AND FORMS
Instructions, Specifications and Forms may be obtained by mail from the
Procurement Office, City of Hopkinsville, P.O. Box 707, Hopkinsville, Kentucky 42241-707,
by telephone (270-890-0247), or on the City's website www.hopkinsvilleky.us.
(a) All bids are to be submitted on and in accordance with the attached Bid Form.
The form must be signed and dated in the appropriate space.
(b) Each bid must be submitted in a sealed envelope and clearly and prominently
marked on the outside of the envelope with the following:
"2026 Concrete Apron Removal and Replacement
Hopkinsville Fire Department Station 2
BID NUMBER 2026-10220-002"
(c) If forwarded by mail, the sealed envelope containing the proposal must be
enclosed in another envelope marked "2026 CONCRETE APRON REMOVAL AND
REPLACEMENT HOPKINSVILLE FIRE DEPARTMENT STATION 2, BID NUMBER 2026-
10220-002" and mailed to the City of Hopkinsville, ATTN: Procurement Office, P. O. Box
707, Hopkinsville, KY 42241-0707, allowing sufficient time for such mailing to reach this
address prior to the scheduled closing time for receipt of bids.
(d) Additional information or clarification of any of the instructions or information
contained herein may be obtained from the Procurement Office.
(e) Any bidder or bidders finding discrepancy in or omission from the
specifications, in doubt as to their meaning or believing that the specifications are
discriminatory, shall notify the City Procurement Office in writing no later than five (5)
working days before the scheduled Bid Opening. Clarifications or changes in these
specifications will be issued, in writing, only by the Procurement Office. Inquiries should be
directed to the Procurement Office. Exceptions as taken by the bidder in no way obligates
the City to change the Specifications.
(f) The successful Bidder will be required to purchase a City of Hopkinsville
vendor's license prior to the official award of the contract and shall continue to purchase a
vendor's license for the duration of the contract period. Bidder shall maintain, $1,000,000
liability insurance as specified in the contract, insurance to protect himself or herself or
company and the City of Hopkinsville from any claims that may arise while performing work
under this contract. Each successful bidder will provide proof of workers compensation
insurance.
4

BID NUMBER 2026-10220-002
BID DOCUMENT B
(g) Any Bidder may withdraw his or her Bid either in person or in writing at any
time prior to the scheduled time for closing the receipt of Bids. Withdrawals after the
scheduled time for receipt of Bids will not be permitted.
(h) The City will assume no responsibility for oral instructions of suggestions. Any
official correspondence in regard to the Specifications should be directed to and will be
issued by the City Procurement Office.
2. AWARD OF CONTRACTS
(a) All Bids will be judged on the basis of best buy to the City and compliance
with the General Instructions and conformance with the Specifications.
(b) Contracts may be awarded to a primary contractor and alternate contractor.
(c) Any other consideration or basis for judgement will be stated in the
Specifications.
(d) When deemed necessary, a formal Contract Agreement will be prepared by
the City for signature by both successful Bidder and the City.
3. RESERVATIONS
(a) The City Procurement Office reserves the right to reject any and all bids or
parts of bids when, in his judgement, the City's interest will be served thereby.
(b) The City Procurement Office reserves the right to increase or decrease the
quantities to be purchased at the prices bid.
(c) When deemed necessary, the Procurement Office may require an open-
ended quantity amount for a specified contract period. Such a requirement will be stated in
the specifications.
(d) The City Procurement Office reserves the right to award contracts or place
orders to a single source or divide awards and orders or enact such combination as shall,
in his judgement, be in the best interest of the City.
5

BID NUMBER 2026-10220-002
BID DOCUMENT B
(e) The City Procurement Office may waive minor differences in specifications
provided these differences do not violate the specifications intent nor materially affect the
operation for which the items are being purchased, nor increase estimated maintenance
and repair costs to the City.
4. DELIVERY
(a) Bidders must guarantee to be delivered or prepared for pickups in accordance
with schedules as requested by the Procurement Office or designated representative.
(b) All items requested for delivery are to be delivered F.O.B. destination. All
delivery costs, charges and taxes are to be included in the bid.
5. COMPETITION
In order to assure fair competition and to permit determination of the best bid the
below will be followed:
(a) The name of any manufacturer, trade name, or manufacturer or vendor
catalog number mentioned in the Specifications or Bid Form is to designate a standard of
quality and type and for no other reason.
(b) Bids which show any omission, irregularity, alteration of forms, additions not
called for, conditional or unconditional unresponsive bids, or bids obviously unbalanced
may be rejected.
(c) All bids must be accompanied by such descriptive literature and documents
as may be called for by the Specifications or Bid Form.
(d) Specifications provided are based on City needs and uses, estimated costs of
operation and maintenance, and other significant and/or limiting factors to meet City
requirements and shall be consistent with City policies. Minimum specifications and
maximum specifications, where included, are not established arbitrarily to limit competition
or to exclude otherwise competitive bidders.
6

BID NUMBER 2026-10220-002
BID DOCUMENT B
6. DISPUTES
In cases of dispute as to whether or not an item or service quoted or delivered meets
specifications, the decision of the City Procurement Office, or authorized representative,
shall be final and binding on all parties. The City Procurement Office may request written
recommendation of the head of the City agency using the item or service.
7. EXCEPTIONS
The submission of a Bid shall be considered an agreement to all of the terms,
conditions, and specifications provided herein and in the various bid documents, unless
specifically noted otherwise in the space provided on the Bid Form.
8. BID BINDING
Unless otherwise specified, all formal bids submitted shall be irrevocable for sixty
(60) calendar days following the bid opening date, unless the bidder(s), upon the request of
the Procurement Office, agrees to an extension.
9. UNIT PRICING
Unless clearly shown on the Bid Form that it is the intent of the Bidder that a reduced
total price is being offered on the basis of receiving an award of all items covered by the
total, any totals should be the extension of unit price(s) actual sum. All extended price(s),
and/or total price(s) will be figured to the unit price of the bid item.
10. DETERMINATION OF AWARD
Price................................................... 95
Local Vendor......................................... 05
Total 100
7

BID NUMBER 2026-10220-002
BID DOCUMENT C
SPECIFICATIONS
CONCRETE APRON REMOVAL AND REPLACEMENT PER SQUARE FOOT
Scope of Work:
Contractor shall furnish all labor, materials, equipment, and supervision necessary to
remove the existing concrete apron and construct new concrete apron as specified
herein for Hopkinsville Fire Station #2 located at 1108 Skyline Dr. Hopkinsville, KY. .
Material Specifications:
* Concrete shall be 9-inch thick, air-entrained concrete.
* Minimum compressive strength: 4,000 PSI at 28 days.
* Reinforcement: 4x4 - 4 Gauge Mesh Wire with Double Layer 12' out from Bay
Doors (or approved equal), properly supported on chairs to maintain mid-depth
placement.
* Vapor barrier: Minimum 6-mil polyethylene vapor barrier installed directly
beneath the concrete slab, with seams overlapped minimum 12 inches and
taped.
* The concrete apron at the apparatus bay shall be doweled into the building's
main slab to provide load transfer and prevent vertical displacement. Dowels
shall be a minimum of 1" (1 inch) steel, spaced accordingly, and shall allow for
thermal expansion.
Subgrade Preparation:
* Subgrade shall be proof-rolled and compacted to a minimum of 95% Standard
Proctor density.
* Unsuitable soils shall be removed and replaced with approved compacted fill.
* A minimum of 4 inches of compacted dense-graded aggregate base shall be
installed beneath the vapor barrier unless otherwise directed.
* All existing underground utilities, including but not limited to electrical conduit,
storm drainage piping, roof leader connections, and trench drains beneath the
slab, shall be located, protected, or replaced as required
Placement & Finishing:
* Concrete shall be placed, consolidated, and finished in accordance with ACI
standards.
8

BID NUMBER 2026-10220-002
* Surface finish shall be broom finish unless otherwise specified.
* Control joints shall be tooled or saw-cut at intervals not exceeding 10 feet on
center (or 2-3 times slab thickness).
* Expansion joints shall be installed where the apron abuts existing structures or
pavement.
Curing:
* Concrete shall be cured in accordance with ACI recommendations using curing
compound or wet curing methods for a minimum of 7 days.
Protection:
* Contractor shall protect the slab from traffic and damage until sufficient strength
is achieved.
* Any damaged or defective work shall be removed and replaced at contractor's
expense.
Timeline:
* Project shall be completed no later than May 1, 2026. Timeframe may be
extended upon approval of the Hopkinsville Fire Department.
* Once project has started, facility must be re-opened for normal use within 21
days (3 weeks).
9

BID NUMBER 2026-10220-002
BID DOCUMENT D
CITY OF HOPKINSVILLE
BID FORM
CONCRETE APRON REMOVAL AND REPLACEMENT
ITEM COST PER SQUARE FOOT
Fire Station #2
Excavation, Haul, Disposal of Existing
Concrete Debris. _______________
Installation of 9" 4000Psi Concrete, Vapor
Barrier, 4x4 - 4 Gauge Mesh Wire with
Double Layer 12' out from Bay Doors and
Light Broom Finish. _______________
Total Project Cost _______________
10