Concordia Park Baseball and Softball Field Fencing Improvements

Request for Proposals (RFP)
Development and Installation of Fence Improvements at
Concordia Park Baseball and Softball Field
Project Name
Concordia Park Baseball and Softball Field Fencing Improvements
Issuing Agency
City of Roseville Parks and Recreation
2660 Civic Center Drive
Roseville, MN 55113
Jim Taylor, Parks Superintendent
651-792-7107
jim.taylor@cityofroseville.com
RFQ Issue Date
Monday, June 8, 2026
Submission Deadline
* Tuesday, July 14 at 12:01pm.
* An optional on-site pre-proposal meeting will be held with potential proposers at
Concordia Park on Tuesday, June 16 at 11:30AM. Please notify Jim Taylor
(jim.taylor@cityofroseville.com) of your intent to attend.
1. Project Overview
The City of Roseville is soliciting proposals from experienced and qualified contractors for the
supply and installation of new fencing for the baseball and softball facilities at Concordia Park.
The project consists primarily of the design and installation of perimeter and field fencing
systems for both the baseball and softball fields. The selected vendor will be responsible for
providing complete professional design services, permitting support, material procurement, and
construction.
The Owner seeks a durable, safe, and aesthetically appropriate solution that minimizes the
likelihood of balls leaving the playing areas and impacting adjacent park users or property. The

owner will use the Best Value Procurement Method (not necessarily the lowest bid) to determine
its preferred vendor.
2. Project Scope
The anticipated scope of work includes, but is not limited to, the following:
A. Perimeter Fencing
* Installation of approximately 521 linear feet of 6-foot-high black vinyl-coated chain
link fencing.
* Fence system shall include:
o Posts
o Rails
o Gates as required
o Necessary footings and hardware
o Black vinyl coating for all visible fencing components
* Vendor is responsible to field verify all distances/locations.
B. Baseball Field Improvements
* Design and construction of a new baseball backstop.
* Installation of associated sideline fencing extending from the backstop area.
* Design shall consider:
o Foul ball containment
o Spectator safety
o Player safety
o Durability
o Appropriate sightlines
* Vendor is responsible to field verify all distances/locations.
*
C. Softball Field Improvements
* Design and construction of a new softball backstop.
* Installation of associated sideline fencing extending from the backstop area.
* Design shall consider:
o Foul ball containment
o Spectator safety
o Player safety
o Durability
o Appropriate sightlines

D. Ball Containment Considerations
A primary concern for the Owner is reducing the number of balls leaving the field of play and
traveling outside fenced areas. Vendor team shall evaluate and incorporate appropriate measures
to improve containment, which may include:
* Increased fence heights at critical locations
* Extended sideline fencing lengths
* Overhangs or angled fencing elements
* Protective netting systems
* Alternative layouts or configurations
Respondents are encouraged to provide innovative recommendations that improve safety and
functionality while remaining cost-effective and maintainable.
3. Vendor Responsibilities
The selected team shall provide all labor, materials, equipment, supervision, and professional
services necessary to complete the project, including:
* Site verification and measurements
* Conceptual and final design
* Construction documents
* Engineering, if required
* Permitting coordination
* Utility coordination
* Demolition and disposal of existing fencing as necessary
* Site restoration
* Construction and installation
* Final inspections
4. Project Goals
The Owner's goals for this project include:
* Improved player and spectator safety
* Enhanced ball containment
* Durable and low-maintenance fencing systems
* Attractive appearance compatible with park facilities
* Efficient construction schedule
* Cost-effective long-term performance
5. Minimum Qualifications

Respondents shall demonstrate:
* Experience with sports field fencing and athletic facility improvements
* Experience delivering Design-Build projects of similar size and scope
* Knowledge of park and recreational facility standards
* Capability to provide professional design and construction services under one contract
* Positive references from comparable projects
6. Submission Requirements
Proposals should include the following:
A. Cover Letter
Include firm name, address, contact information, and primary project representative.
B. Team Information
Provide:
* Key personnel and roles
* Subconsultants or subcontractors
C. Relevant Experience
Provide descriptions of at least three similar projects completed within the last five years,
including:
* Project name and location
* Scope
* Cost
* Completion date
* Client reference
D. Project Approach
Describe the team's approach to:
* Athletic field fencing design
* Ball containment strategies
* Construction sequencing
* Quality control
* Coordination with park operations

E. Schedule
Provide a preliminary project schedule including:
* Design duration
* Permitting
* Procurement
* Construction
* Substantial completion
F. Price
Total price of all services proposed.
Note: this price shall be binding if owner elects to take proposal "as is." Further
conversations/alterations may be initiated by the owner during the clarification phase.
G. Value Adds
Please submit a list of possible value adds that vendor recommends that the City should consider,
in addition to their base line bid. Value adds shall include the item, reason/justification, added
cost, and any anticipated schedule impacts.
Example:
7. Selection Criteria
Submissions will be evaluated utilizing best value methodology. Best value scoring incorporates
a combination of price, vendor qualifications, and effectiveness of the proposed solution.
Criteria Description Point Value
Experience Vendor has effectively 25
completed similar projects to
this on time, on budget, and
with high customer
satisfaction
Effectiveness of solution Solution successfully 30
contains foul balls, provides a
high amount of participant
safety and is aesthetically
pleasing.

Cost Vendors who propose a lower 30
cost, with an effective and
thorough solution will receive
greater points
Schedule Vendor demonstrates their 15
ability to complete the project
with the City's desired
schedule
Following proposal scoring, the City reserves the right to enter the clarification phase with
anywhere from one to three vendors.
8. Clarification Phase
During the clarification phase, the City will require the vendor (including the project manager) to
meet with City staff. At this meeting:
* Vendor will explain their planned solution.
* Vendor will share any proposed "value adds" that they recommend that the City consider.
* Discuss possible alternative approaches and pricing.
9. Tentative Schedule
Milestone Date
RFP Issued June 8, 2026
Optional Pre-proposal On Site Meeting
Notify jim.taylor@cityofroseville.com June 16, 2026 - 11:30am
of intent to attend
Questions Due July 6, 2026
RFP Submission Deadline July 14, 2026 - 12:01PM
Clarification Week of July 20
Selection Notification August 10, 2026
Anticipated Notice to Proceed August 11, 2026
10. Questions
All questions regarding this RFP shall be directed to:

Jim Taylor
Parks Superintendent
jim.taylor@cityofroseville.com
651-792-7107
Questions will be received through July 6, 2026. Responses to all questions will be sent out by
request to anyone wishing to receive them.
11. Reservation of Rights
The Owner reserves the right to:
* Reject any or all submissions
* Waive informalities or irregularities
* Request additional information
* Cancel or modify the RFP process at any time
* Negotiate scope and fees with the selected respondent
11. Submission Instructions
Submit one electronic PDF copy proposal to:
Danielle.Christensen@cityofroseville.com
Submissions must be received no later than
Tuesday, July 14 at 12:01pm.