Concessions Food and Supplies

Agency:	City of Blue Springs
State:	Missouri
Type of Government:	State & Local
NAICS Category:	722310 - Food Service Contractors
Posted Date:	Jan 20, 2026
Due Date:	Feb 6, 2026
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City of Blue Springs, Missouri

Request for Proposals

2026 Concession Food and Supplies

January 20, 2026

Submittal Deadline

1pm, February 6, 2026

Any questions regarding this Request for Proposal shall be submitted to ___Mary

Herrington, Assistant Director – Recreation Services by email at

mherrington@bluespringsgov.com

or by phone at816-228-0237

2026 Concession Food and Supplies

Table of Contents

Notice to Bidders ......................................................................................................................... 3

Request for Proposals................................................................................................................. 5

Checklist........................................................................................................................................ 8

FORM A: Proposal Pricing ....................................................................................................... 9

FORM B: Experience/References......................................................................................... 11

FORM C: Disclosures .............................................................................................................. 13

FORM D: Proposal Validity and Commitment to Sign Contract .................................... 14

Contract....................................................................................................................................... 15

2026 Concession Food and Supplies

Notice to Bidders

Sealed proposals will be received by the Assistant Director – Recreation Services of the City

of Blue Springs at 425 NE Mock Ave, Blue Springs, Missouri, 64015 until 1:00pm CST, on

February 6, 2026, at which time bidding will be closed. In accordance with the Missouri

Sunshine Law, RSMo 610.021., proposals will be opened on said date and time and only the

bidder name and base proposal price will be read aloud. All other documents will be checked

for responsiveness after Bid opening.

The specific locations of the work to be done shall be contained in the special provisions

section of the bid document. The Contractor shall bid on all work.

All equipment, materials, and workmanship must be in accordance with the Specifications

and other Contract Documents.

Pursuant to 610.021 RSMo Item 12, all documents within a request for proposal will become

open record to the public upon a negotiated contract being executed. All documents within

a request for bid become open record as soon as the bid is opened. Bidders and proposers

should be aware that all documents within a submittal will become open records.

The City reserves the right to reject any or all proposals and to waive informalities or

deficiencies therein to negotiate with any or all bidders or others for more favorable terms

or prices and to award a contract to other than the bidder submitting the lowest cost bid

proposal with or without negotiation and to determine which is the lowest, best, and most

responsive to accept, at its option, any alternates and to approve the bond.

In no event shall the City be liable to the Contractor for special, indirect, or consequential

damages. The maximum liability of the City shall be limited to the amount of money to be

paid or received by the City under this Contract.

The Contractor shall defend, indemnify, and hold the City and its elected or appointed

officials, officers, employees, and agents harmless from and against all actual claims and

alleged claims and all damages, including but not limited to losses, liabilities, costs, expenses

and attorney fees arising out of personal injuries, including illness or death, and damage to,

or destruction of, property, which are caused by the Contractor or the Contractor’s agents,

employees, sub-contractors or by others for whom Contractor is liable arising out of or in

any way connected with or resulting from, performance of, or failure to perform, this

contract, regardless of whether or not caused in part by any act or omission of City, its

elected or appointed officials, officers, employees or agents. Contractor affirms that it has

2026 Concession Food and Supplies

had the opportunity to recover the costs of the liability insurance required in this Contract in

its Contract price.

The Contractor shall indemnify and hold the City harmless from all wages or overtime

compensation due its employees in rendering services pursuant to this contract, including

payment of reasonable attorneys' fees and costs in the defense of any claim made under the

Fair Labor Standards Act, the Missouri Prevailing Wage Law, or any other federal or state law.

The indemnification obligations of Contractor hereunder shall not be limited by any

limitations as to the amount or type of damages, compensation, or benefits payable by or

for the Contractor, under any federal or state law, to any person asserting the claim against

City, its elected or appointed officials, officers, agents and employees, for which

indemnification is sought.

The indemnification obligations herein shall not negate, abridge, or reduce in any way any

additional indemnification rights of the City, its elected or appointed officials, officers, agents

and employees, which are otherwise available under statute, or in law or equity.

All the provisions in this RFP, which becomes part of the Agreement, are subject to the terms

of Missouri Sovereign Immunity as set forth in section 537.610.2 and 537.610.5 of the

Missouri Revised Statutes. Further, this Contract is not intended to act as a waiver or

limitation of City, or any of its officer’s, agent’s or employee’s rights and/or defenses

regarding sovereign or any other immunity or defense under Federal Law, Missouri Law or

Municipal Regulation.

2026 Concession Food and Supplies

Request for Proposals

INTRODUCTION

The City of Blue Springs, Missouri (hereafter referred to as “the City”) is seeking

proposals from qualified Contractors to provide food and supply services at Blue

Surf Bay Waterpark and Hidden Valley Softball Complex. Both concession stands

are owned and operated by the City of Blue Springs.

II. SCOPE OF WORK

The vendor selected should offer Concession Food and Supply Services at an

affordable cost and include any additional incentives to the City that may

include, but are not limited to:

1. Delivery of items in a timely manner agreed upon by both parties.

2. Replacement of damaged or incorrect items immediately at Contractor’s

expense.

3. Samples and suggestions on new items that would benefit the operation.

4. Food serving, cooking or dispensing equipment necessary to dispense

products at both locations (Blue Surf Bay and Hidden Valley Softball Complex).

5. Rebates payable to the City of Blue Springs for “X” amount of items

purchased/sold by case.

6. Other, that provides value to the submitted proposal.

III. PROPOSED TIMELINE

The following dates and times are subject to change:

RFP Schedule

Issue RFP

Deadline for questions

Proposals due

Evaluation

Date and Time

JANUARY 20, 2026

JANUARY 30, 2026

FEBRUARY 6, 2026

FEBRUARY 13, 2026

Notification of award

FEBRUARY 20, 2026

IV. QUALIFICATIONS OF RESPONDENTS

Respondents to this request shall be able to demonstrate ability to comply with

the following minimum requirements:

A. The Contractor must be able to show performance of work and provide

references on (3) three projects of similar size and scope during the past

(5) five years (complete References Sheet).

2026 Concession Food and Supplies

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	Concessions Food and Supplies
Category:	Parks & Recreation Equipment and Services
Status:	Open

Concessions Food and Supplies

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