CON | RFQ2024-06 Hearing Officer Services

This Request for Qualifications (hereinafter “RFQ” or “Solicitation”) is being issued by the Controller’s Office (hereinafter “CON” or “City”). CON, on behalf of all City departments, is seeking qualified suppliers (“Proposers”) to provide proposals (“Proposal”) for hearing officer services. The City and County of San Francisco (“City”) seeks proposals from consultants demonstrating expertise and successful experience in conducting hearings on various types of appeals and other matters, knowledge of the City of San Francisco Administrative and Municipal Codes and experience with mediation methods and techniques.

The City seeks responses from consultants demonstrating expertise and experience in one (1) or more of the following six (6) Service Areas:
Service Area 1: Office of Labor Standards Enforcement (OLSE) Hearings.
Service Area 2: Debarment Hearings
Service Area 3: Citation Appeals (Chapter 100)
Service Area 4: Offset Hearings
Service Area 5: San Francisco Municipal Transportation Agency (SFMTA) Hearings
Service Area 6: Ad Hoc and as needed for Various City departments

The City shall evaluate Proposals to create a Prequalified Pool of Proposers (“Prequalified Pool”). Proposers prequalified under this RFQ are not guaranteed a contract. The City may use the Prequalified Pool, at its sole and absolute discretion, on an as-needed basis.

Anticipated Term of Resulting Contracts
The anticipated contract term for contracts resulting from this RFQ may last up to three (3) years, with the option to extend the contract for up to two (2) additional years. Actual contract term may vary but in no case longer than five (5) years depending upon service and project needs at the City’s sole, absolute discretion. Proposers selected for resulting contract(s) must be available to commence work on or before March 31, 2025.

Anticipated Not to Exceed Amount of Resulting Contracts
For each contract resulting from this RFQ, the anticipated not-to-exceed contract budget range is between $10,000 to $50,000. Actual contract budget may vary, depending upon service and project needs at the City’s sole and absolute discretion.

LBE Subcontracting Participation Requirements
There shall be no LBE Subcontracting Requirement for any Contract awarded to a Contractor selected from the Prequalified Pool because the anticipated Contract NTE amount will be less than one half of the Minimum Competitive Amount.

RFQ Schedule:
Request for Qualifications Issued: September 4, 2024

Deadline for Questions via email to CentralContracts@sfgov.org: September 12, 2024 at 5:00 pm, PT

Answers to RFQ Questions Available at SF City Partner Portal: September 19, 2024

Deadline for Courtesy Intent to Respond email to CentralContracts@sfgov.org: September 27, 2024 at 5:00 pm, PT

Deadline to Submit Proposals: October 30, 2024 at 5:00 pm, PT

Notice of Intent to Establish Prequalified Pool: December 16, 2024

Period for Protesting Notice of Intent to Establish Prequalified Pool: Within three (3) business days of the City's issuance of a Notice of Intent to Establish Prequalified Pool

*RFQ Schedule is subject to change. It is the proposer's responsibility to check the posting for the most up to date information.

Contract Monitoring Division Compliance Officer (CCO):
Michelle Kassatly
Tel: (408) 641-8031 (Google Voice) or (415) 551-4814
Email: michelle.kassatly@sfgov.org
Website: www.sfgov.org/cmd.

Pool Administrator:
Austin Truong
Contracts Analyst, Controller’s Office
Email: CentralContracts@sfgov.org

User Support:
https://sfcitypartner.sfgov.org/nlx3/pages/contact.aspx
User Support Tel: (415) 944-2442
Mon-Fri 8:30am-5pm PT