Comprehensive School Intervention and Improvement Services

Request for
Proposals
Comprehensive School
Intervention and
Improvement Services
Elementary School - Superintendent Receivership
RFP 0724-26
Attention: Purchasing Agent
City School District of Albany
1 Academy Park
Albany, NY 12207
Phone: (518) 475-6050
RESPONSES DUE BY: July 24, 2026, at 2:00 PM
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CITY SCHOOL DISTRICT OF ALBANY
Legal Notice
RFP 0724-26 Comprehensive School Intervention and Improvement Services
The City School District of Albany, hereinafter known as the District, will receive
proposals at the Central Administration Offices, Purchasing Department, 1
Academy Park, Albany, New York, 12207 until 2:00 PM on July 24th, 2026. The
envelopes containing the proposals must be sealed, and addressed to:
Purchasing Agent
City School District of Albany
1 Academy Park
Albany, NY 12207
Envelopes containing the proposals should be clearly marked "RFP 0724-26
Comprehensive School Intervention and Improvement Services".
The District has the right to accept or reject any and all proposals or parts thereof
as it deems to be in its best interest.
Proposal packet can be obtained by contacting the Purchasing Office at (518) 475-
6050, or by emailing jmonroe@albany.k12.ny.us.
The City School District of Albany is an affirmative Action, Equal Opportunity
Enterprise.
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GENERAL INFORMATION / CONDITIONS
Statement of Purpose
The City School District of Albany seeks proposals from qualified colleges,
universities, educational organizations, and school improvement partners to
provide Comprehensive School Intervention and Improvement Services for
Giffen Elementary School, which has been identified for Superintendent
Receivership status. The District seeks a partner with demonstrated success in
supporting school turnaround efforts through evidence-based practices that
improve student achievement, strengthen instructional systems, build
leadership capacity, promote positive school culture and climate, increase
family engagement, and establish sustainable systems of continuous
improvement. Services shall align with the school's Comprehensive Education
Plan (CEP), Receivership goals, and district priorities, with emphasis on
measurable student outcomes and long-term organizational capacity
building.
Proposals must follow the outline set forth in this document. Please submit
one original and two (2) copies of the completed qualifications and other
requirements of the RFP, by hand delivery, regular mail, or courier to the
address listed on the cover page. The District must receive the proposal by
the date indicated in the timeline below.
General Information
The City School District of Albany operates twelve elementary schools, 5
secondary schools, and a K-12 Newcomer Program. The student population is
approximately 9,300, with a total staff of approximately 2100. In addition to
neighborhood schools, the District includes several magnet schools and
programs, as well as other innovative academic opportunities for students.
Student demographics and equity commitments are incorporated into school
improvement planning.
SCOPE OF SERVICES
The organization selected will provide:
The District is soliciting organizations interested in coordinating and providing
services for the Comprehensive School Intervention and Improvement
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Services at Giffen Elementary School beginning in the 2026-27 school year.
Program coordination and activities to begin September 1, 2026 - June 30,
2027
Professional services of the selected organization must have the
organizational capacity to effectively deliver Comprehensive School
Intervention and Improvement Services directly to teachers and students that
embody research-based principles to assist a school in receivership for:
Job-embedded instructional coaching aligned to district curriculum
and instructional priorities
MTSS implementation and intervention systems
PBIS and behavioral systems
RTI intervention strategies
Leadership development
Social-emotional and mental health supports
Community Schools and family engagement
Equity-focused supports addressing identified student subgroup needs
Data-driven continuous improvement systems and progress
monitoring
SERVICE DELIVERY EXPECTATIONS
During School Day:
Embedded coaching
Classroom modeling
Leadership meetings
Family outreach
Extended Day:
Tutoring
Mentoring
Family workshops
Professional learning
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DELIVERABLES
Monthly implementation reports
Coaching logs
Progress dashboards
EXPECTED OUTCOMES
Improved student academic performance and growth
Increased student attendance rates
Reduced chronic absenteeism
Improved student behavior indicators and reductions in disciplinary
incidents
Increased instructional effectiveness
Increased family participation and engagement
Strengthened leadership capacity
Demonstrated implementation fidelity of school improvement
initiatives
Mid-year/end-of-year reports
Minority and Women owned Business Enterprises certified in New York State
are encouraged to submit proposals.
The District may also award additional work beyond this scope and project
based upon responses to this Request for Proposals.
Please note the Fingerprinting Requirements that will need to be met prior to
any selected award Board Approval. Information and Instructions will be
provided at the time of award: Applicable Education Law and Commissioner
of Education Regulations requires that employees of contracted services,
including consultants, are required to have any and all employees or staff who
will come into contact with students complete a required Criminal History
Record Check as administered by the New York State Education Department.
This applies to all consultants who will come into contact with students
(under the age of 21) for at least five (5) school days in any given school year
and whom are not volunteering their services. This requirement must be
completed prior to the commencement of services, and any costs associated
with such requirement will be borne by the Consultant. The District's Human
Resources Department will coordinate this process.
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TIMELINE
A. Mailing of Requests for Proposal:
June 25, 2026
B. Deadline for submission of proposal to the Purchasing Agent (must
receive by):
July 24, 2026, 2:00 PM
C. Evaluation of proposals and selection of the responder(s) to be
recommended:
August 3, 2026
D. Approval by the Board of Education (tentative):
No Later Than August 27, 2026
E. Effective date of award (tentative):
September 1, 2026
GENERAL REQUIREMENTS
Instructions to Responders:
The City School District of Albany prohibits employees (or entities in which the
employee has a financial interest, or from which the employee receives
compensation) from contracting with the District to provide goods or services
as an independent contractor.
The submission of a proposal will indicate that the responder has (1) read the
instructions, (2) will abide by the terms and conditions governing this Request
for Proposal, and (3) understands the requirements for delivery of the services
specified.
General Instructions:
1. Specifications contained in the Request for Proposal are for providing
the District with both program coordination and provision of services for
the Comprehensive School Intervention and Improvement Services
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at Giffen Elementary within the District, beginning in the 2026-27 school
year. Anticipated dates of services are September 1, 2026 -June 30, 2027.
2. Minimum requirements are specified. The responder may choose to
exceed those minimums.
3. Failure to provide sufficient and required information may result in the
proposal being rejected by the District as non-responsive and not being
considered.
4. Each proposal must be clearly marked on the outside of the envelope
with the title "RFP 0724-26: City School District of Comprehensive
School Intervention and Improvement Services- TO BE OPENED BY
ADDRESSEE ONLY". Please ensure your organization's name is included
on the outside of the package. If you are using a commercial delivery
company that requires the use of their shipping package or envelope,
your proposal must be placed within a second sealed package labeled
as detailed above. This will ensure your proposal is not prematurely
opened.
5. Original proposal with two copies are to be mailed or delivered to: City
School District of Albany, 1 Academy Park, Albany, NY 12207, Attn:
Purchasing Agent, to arrive no later than the closing date and time
specified in the timeline provided herein. Any received after that time
will not be opened, and will be returned only upon request by, and at
the expense of, the responder(s). The responder(s) will assume total
responsibility for delivery of their proposal on time at the place specified,
whether sent by mail or delivered in person.
6. Telephone, facsimile, or telegraphic proposals are not acceptable.
Unless otherwise specified, submission by email is not permitted.
7. To assist any and all vendors in obtaining a clear understanding of the
requirements of this proposal, vendors may present clarifying questions.
Questions regarding this proposal must be submitted via email to
jmonroe@albany.k12.ny.us. Responders must also provide in writing one
working email address where the District should direct its response to
any questions. Responses to questions will be answered via email. The
District is not responsible for non-working email addresses. District
responses will also be shared with other potential proposers if they are
known to the District.
RFP TERMS AND CONDITIONS
1. The issuance of this RFP request constitutes only an invitation to
submit a response to the District. If the school District chooses to award
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the RFP to a selected vendor, the vendor must complete a contract
with the District. The form and content of the contract will be
determined by the District.
2. This Proposal request does not commit the District either to award a
contract or to pay any costs incurred in the preparation of a submission.
Responders shall bear all costs associated with submission preparation,
submission and attendance at presentation interviews, or any other
activity associated with this Proposal request or otherwise.
3. All proposals and accompanying documentation become the property
of the City School District of Albany. The District shall not divulge any
information presented to anyone outside the District, unless required
by law, without the written approval of the individual or firm. The
District reserves the right to use the information and any ideas
presented in any submission in response to this RFP request, whether
or not the submission is accepted. Submitted proposals may be
reviewed and evaluated by any person or outside consultant retained
by the District, other than one associated with a competing applicant,
as designated by the District. If a vendor believes that any information
in its proposal constitutes a trade secret and wishes such information
not be disclosed if requested by a member of the public pursuant to
the State Freedom of Information Law, Article 6 of the Public Officers
Law, the vendor shall submit with its proposal a letter specifically
identifying the page number, line or other appropriate designation,
that information which it deems to constitute a trade secret and
explain in detail why such information is a trade secret. Failure by a
vendor to submit such a letter with its proposal identifying trade
secrets shall constitute a waiver by the applicant of any rights it may
have under Section 89 (Subdivision 5) of the Public Officers Law relating
to protection of trade secrets.
4. The District neither makes nor assumes any contractual obligation by
issuing this RFP request, receiving and evaluating responses, or making
preliminary responder selections. Providing a response as provided
herein shall neither obligate nor entitle a responder to enter into a
contract with the District.
5. The District reserves the right to determine in its sole and absolute
discretion whether any aspect of the vendor's submission satisfactorily
meets the criteria established in this RFP request, the right to seek
clarification from any Responder(s), and the right to cancel and or
amend, in part or entirely, the RFP request, at any time prior to a
written contract.
6. It is understood that any submission received and evaluated by the City
School District of Albany will be used as the basis for the cost and terms
of a contract between the District and the particular responder. In
submitting a response, it is understood by the responder that the
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District reserves the right to accept any submission, to reject any and all
submissions and to waive any irregularities or informalities that the
District deems is in its best interest.
7. The District is not obligated to respond to any submission nor is it
legally bound in any manner whatsoever by the submission of a
response.
8. Each response shall be reviewed for completeness and for the technical
and administrative requirements of the RFP request. This includes
completion of Attachment Items A-D. The District has the option of
requesting the responder to submit missing information or provide
clarification of those issues deemed incomplete, or disqualifying the
proposal. A proposal may be disqualified for lack of response to such a
request.
9. RFP's submitted to the District must be valid for a period of at least 120
days from the deadline for receipt of proposal responses as defined in
the time frame section of this document.
10. The selected vendor's proposal will become part of any resulting legal
contract, should contracts be awarded. The term of the resultant
contract shall commence upon award and shall remain in effect until
completion, inspection, and final acceptance of specified project(s)
unless terminated, cancelled, or extended as otherwise provided
herein. The contract shall be for a period of 1 (one) year, upon mutual
agreement with the contractor, the District shall have the option to
extend the contract up to 2 (two) additional 1 (one) year periods.
11. Each proposal must include the appropriate corporate officer's
approval signature.
12. It is a requirement that responders indicate specifically in the response
any sub-contract, alliance, partner, franchise, or other "non-employee"
relationship with any resource(s) they will utilize if they are chosen as
the selected proposal. Note: The District reserves the right to approve
and designate sub-contractors to be used in any of the services being
proposed.
13. The City School District of Albany reserves the right to introduce
additional factors not contained in this RFP request in order to obtain
the most suitable solution. After submitting a proposal, each
respondent must be prepared to have the operational aspects of their
proposal reviewed in detail by District representatives.
14. Proposals shall be opened publicly at the District's Central Office
location, or other duly designated location, on the "received by" date
and time indicated on the cover page. The name of each responder
shall be read publicly and recorded. Unless disclosure of final proposal
pricing would constitute an impairment of negotiations, the proposed
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bid, cost, or sum of each proposer will be read publicly as well. The
content of proposals shall not be subject to public inspection until after
contract award. Subsequent to contract award, proposals may be
reviewed unless they, in total or in part, contain information which is
exempt from disclosure pursuant to the Freedom of Information Law
(e.g. a trade secret).
15. At any time prior to the specified proposal due time and date, a
responder (or designated representative) may withdraw their proposal.
16. The District reserves the right to award contracts for individual projects
or for any combination of projects deemed to be most advantageous to
the District. Notwithstanding any other provision of the RFP, the
District expressly reserves the right to:
Waive any immaterial defect or informality; or
Reject any or all proposals, or portions thereof; or
Reissue an invitation for proposal.
17. The District Board of Education reserves the right to award a contract in
the best interest of the District. The Board of Education's decision will
be final.
Responders Default - Failure of the Responders to comply with any of these
provisions may be considered reason for rejection of the Proposal.
PROPOSAL EVALUATION CRITERIA
Experience and Qualifications 20
Technical Approach 25
Evidence-Based Practices 20
Data/Evaluation 15
Staff Qualifications 10
Budget/Sustainability 10
Total 100
ATTACHMENTS
Attachment A - Specifications
Attachment B - Signature Page
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