Comprehensive Plan Update

The Town of Charlestown is seeking qualified Professional Planning Consultants to provide project management and leadership for completing tasks associated with specific updates of its Comprehensive Plan.

Price quotes must be received no later than Friday, February 2, 2024 at 4:00 PM.

Submittals should be emailed or addressed to:

Town of Charlestown

P.O. Box 154

241 Market Street

Charlestown, Maryland 21914

ATTN: Bryan Lightner Town Administrator

410-287-6173
blightner@charlestownmd.org

General Requirements

1. The prospective Consultant is urged to attend the pre-bid meeting via zoom on Monday, January, 22, 2024, @ 10:00 AM, to ascertain the Town's vision and gather information for the proposal.

Please use this link: Join Zoom Meeting https://us06web.zoom.us/j/82977030860?pwd=6MivFqLKXgtEyBaLLxUpt0UCiUUlUg

1 Meeting

ID: 829 7703 0860

Passcode: 471544

Phone: 301-715-8592, 471544

2. The prospective Consultant is urged to contact the Town Administrator with any questions regarding this proposal. Questions will be answered and compiled for all interested consultants to review, prior to submitting price quotes.

3. The Town of Charlestown reserves the right to negotiate the final terms of all contracts with successful bidders.

4. If a contract is awarded, the successful bidder will be required to indemnify and hold the Town of Charlestown harmless from and against all liability and expenses, including attorney's fees, howsoever arising or incurred, alleging damage to property or injury to, or death of, any person, arising out of or attributable to the bidder's performance of the contract awarded.

5. Successful bidder must be able to provide all drawings, specifications, data, and notes to satisfy all Town RFP requirements.

Term

1. The draft plan element deliverables will need to be completed by December 31, 2024. Special Conditions

1. Computer software and hardware

a. All necessary computer software and hardware to perform the tasks will be furnished by the consultant at no cost to the Town of Charlestown.

Proposals

1. Proposals shall include:

a. Coversheet with consultant's name, address, phone, email and contact information.

b. Hourly rates and resumes for project manager and senior planner.

c. Proposed plan and cost proposal for implementing the tasks identified in the Scope of Work within ten months.

d. Two references for related assignments that you've completed for Towns in Maryland, and if not in Maryland, within the Mid-Atlantic Region, and within the past five years.

2. The Town of Charlestown is exempt from sales tax and no such tax will be included in the bid price. A tax-exempt certificate will be provided upon request.

3. Proposals will be exempt from disclosure until the evaluation and selection process has been completed.

Questions

All questions pertaining to this RFP shall be directed to:

Bryan Lightner, Town Administrator

Town of Charlestown

241 Market Street

P.O. Box 154

Charlestown, MD 21914
blightner@charlestownmd.org

410-287-6620 fax 410-287-6173 phone

All additional questions must be submitted in writing via email, and received by Friday, January 26th at 4:00 PM.

A written response, including the question, will be emailed to all potential consultants.

Contact InformationContact Email