Comprehensive Plan

REQUEST FOR QUALIFICATIONS

COMPREHENSIVE PLAN

CITY OF COLLINSVILLE, ILLINOIS

Issued by:

City of Collinsville

Community Development Department

125 South Center Street

Collinsville, IL 62234

Publish Date: Thursday, February 22, 2024

Responses Due By: Monday, March 25, 2024 @ 4:00 PM

1. INTRODUCTION

The City of Collinsville, Illinois is soliciting an experienced planning firm to create a new, 20 year Comprehensive Plan. Collinsville has seen substantial economic growth since the last adopted Comprehensive Plan, 2006. The City is finding that this plan is quickly becoming dated and does not accurately reflect planning trends, economic trends in the community, or the residents' needs.

While the City has undergone multiple smaller-scale planning exercises (St. Louis Corridor Great Street's Plan, Parks Master Plan, Sustainability Plan, etc.), the City is seeking a qualified planning firm to help bring all of these recent efforts together with resident input to help guide the City's decisions and overall direction of the community.

2. BACKGROUND

The City of Collinsville is a "Home Rule Unit", Council-Manager form of government. The Council consists of four elected officials and one elected mayor, all elected at-large. The City was originally settled shortly in the early 1800s and subsequently incorporated as a village in 1856 and as a City in 1872. The 2020 Census indicated the City of Collinsville had a downturn in population from the 2010 Census count, dropping by 1,213 from the 2010 Census count of 25,579 to a 2020 Census count of 24,366. While the State itself saw a downturn in population, the City's building permit data, coupled with recent multifamily residential developments, leads the City to believe this number is still eclipsing 25,000. The City continues to make residential development, infill, and reinvestment in its neighborhoods a priority, as can be noted through many initiatives including the City's Residential Revitalization Grant Program, Property Maintenance Program, and Residential Occupancy Program.

Aside from residential growth, the City is also poised for an economic upturn as areas west of the bluff are experiencing renewed interest, post-pandemic. Warehousing, distribution, and other light-industrial type users are showing interest in the northwest quadrant of Collinsville around Horseshoe Lake Road, while retail and service-oriented businesses continue to prioritize the main corridors through the community, including Bluff and Beltline. The City is positioned to be a regional retail destination, due to the crossroads of three major interstates, I-255, I-55, and I-70. The proximity of these major interstates and the City's proximity to St. Louis (approximately 25 minutes to the Arch) makes Collinsville a desirable location for a variety of industries; however, other neighboring communities have similar assets and Collinsville seeks to stand out from competitor locations.

While Collinsville is considered one of the regional retail destinations and an easy stop for interstate travelers, the geography of the area lends itself well to a community with a "tale of two" populations. While the commercial areas along the west side of the Community continue to be a major draw to residents of nearby communities and Interstate travelers. Up the bluff, visitors and residents find a more hometown feel. The City supports multiple major retailers and restaurants which find two different target populations. The Wal-Mart off of I-55/I-70 west of the bluff proves to be a popular regional destination (along with Home Depot and the myriad of other retailers/restaurants in the area), while the City's Wal-Mart Neighborhood Market serves a more local clientele, being located off Belt Line Road, east of the bluff. The City's Uptown area (so-named due to its geographic location on top of the bluff) also finds a myriad of local retailers and eateries feeding into a more historic main street, hometown feel.

3. SCOPE

The City's anticipated the scope of work to include the following:

1. Review and analyze existing, adopted planning documents, including, but not limited to the following:
   
   1. Collinsville 2020 (Current Comprehensive Plan)
   2. St. Louis Road and Collinsville Road Great Streets Initiative Plan
   3. Collinsville Strategic Plan
   4. Parks Master Plan 2020
   5. Sustainability Plan 2020
   6. Fire Master Plan 2019
   7. Gateway Convention Center Strategic Plan 2018
   8. Uptown Master Plan
   9. Bike and Pedestrian Master Plan (Ongoing; initial survey results here )
2. Develop options and assist the City with a public engagement process
3. Analyze the current and trending land use against public input to develop and finalize a Future Land Use Map for inclusion within the plan
4. Develop comprehensive plan goals, objectives and implementation strategies
5. Develop a plan for performance management and implementation. Create metrics to monitor progress and outcomes and integrate a mechanism for maintenance and updates at regular intervals
6. Complete a draft comprehensive plan for internal review and input
7. Analyze the proposed goals and strategies of the plan against the City Code of Ordinances. Make recommendations as necessary
8. Deliverables:
   
   1. Final comprehensive plan document that is clearly organized with compelling graphics to appropriately present the plan
   2. A condensed version of the overall goals, objectives, and implementation strategies for public consumption and internal reference.
   3. All final documents shall be able to be shared on the City website and published in print form

Note that the final scope of services shall be negotiated with the chosen consultant.

4. SUBMITTAL/REVIEW TIMELINE

The proposal reviews schedule is anticipated as follows:

Publication of RFQ - Thursday, February 22, 2024

Project Questions Due - Monday, March 4, 2024 @ 5pm CST

Responses to Questions Released - Friday, March 8, 2024 @ 5pm CST

Submittal Deadline - Monday, March 25, 2024 @ 4pm CST

Presentations from Selected Respondents - April/May, 2024

5. SELECTION PROCESS

A committee of Council Members, Planning Commissioners, and City staff shall review all submittals. The committee will select the entity that is deemed to be in the City's best interest. In making its selection, the City may consider the ability of the Planning Firm to deliver reasonable outcomes as demonstrated through past or ongoing projects, as well as any additional information not requested in this RFQ or not included in the Proposals received.

The RFQ process is non-binding, does not imply a commitment to move forward with the project and is subject to the rules and codified ordinances of the City of Collinsville and State of Illinois. The City reserves the right to reject all submittals and to cancel at any time. The City shall have no liability to any proposer arising out of such cancellation or rejection.

6. SUBMITTAL REQUIREMENTS

Responses must include the following information:

1. Letter of interest, including:
   
   1. The name, address and telephone number of the individual/organization
   2. Type of organization
   3. Primary contact person and email address for the organization
   4. In the event the organization proposes a joint venture with a partner ( or subconsultants), the submittal should provide the same information with respect to the proposed co/sub consultants, along with a letter of commitment to the partnerships
2. Executive Summary including:
   
   1. Description of specialized experience relevant to the scope
   2. Demonstration of the firm's understanding of local conditions, project needs, and planning trends.
3. Project Proposal/Approach
   
   1. A clear description of the anticipated project scope and the firm's approach, realistic timeline, and anticipated deliverables.
4. Experience with public engagement and participation through the planning process
5. Development team members & structure (please provide for primary and all subconsultants)
   
   1. Qualifications and experience of the individual project team members.
   2. Team member roles and responsibilities (e.g. Broker, Financial analysis, Marketing, Designer, Construction Management, General Contractors, Property Management and Leasing, etc.).
   3. Organizational Chart
   4. Legal form the development will take (e.g. Limited Liability Company, Limited Partnership, non-profit, etc.).
6. Project Cost Estimate
   
   1. An estimate for the total project cost and breakdown by phases based on the proposed project elements and staffing needs
7. No less than three references for comparable clients/projects. References shall include:
   
   1. Names, titles, and contact information

Any team which desires to present its proposal to the City of Collinsville Community Development Department shall provide proposals to the Community Development Director via digital submittal (PDF Preferred) no later than, Monday, March 25, 2024 @ 4:00 PM CST. Submittals and questions regarding the project can be directed to:

Travis Taylor
Community Development Director
City of Collinsville
125 South Center Street
Collinsville, Illinois 62234
Phone (618) 346-5200 x 1120
E-Mail: ttaylor@collinsvilleil.org

Late submittals will not be accepted.

7. RESERVATION OF RIGHTS

The City reserves the right to reject all respondent teams, decline to proceed with selection of any candidates, to request additional qualifications, and to make inquiries as may be necessary to verify qualifications.

Nothing in this document shall require the City to proceed with property sale / lease.

8. ADDITIONAL INSTRUCTIONS, NOTIFICATIONS, and INFORMATION

The City reserves the sole right to (1) evaluate the qualifications submitted; (2) waive any irregularities therein; (3) reject any or all Respondents submitting qualifications, should it be deemed in the City's best interest to do so.

The City welcomes questions prior to submittals regarding this solicitation. Questions in writing can be delivered by regular mail, though E-mail is preferred. Correspondence shall be addressed to:

Travis Taylor
Community Development Director
City of Collinsville
125 South Center Street
Collinsville, Illinois 62234
Phone (618) 346-5200 x 1120
E-Mail: ttaylor@collinsvilleil.org

Responses to questions submitted will be issued on Friday, March 8, 2024 @ 5pm CST

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