Comprehensive Lockdown and Emergency Notification System - 7 Schools Bid...

Agency:	Town of Watertown
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Nov 20, 2023
Due Date:	Nov 23, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT

NOTICE OF BID

Comprehensive Lockdown and Emergency Notification System

John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift

Middle School, Watertown High School, St. Mary Magdalen School, and St. John’s School in

Watertown, CT.

Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown until

11:00 a.m., Thursday, November 23, 2023, at the office of the Purchasing Agent, Town Hall, 61 Echo

Lake Road, Watertown, Connecticut, at which time and place they will be publicly opened and read aloud

for the installation of a comprehensive Lockdown and Emergency Notification System at the following

locations: John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift

Middle School, Watertown High School, St. Mary Magdalen School, and St. John’s School in Watertown,

CT.

The Information for Bidders, Form of Bid, Specifications and other contract documents may be obtained

or examined at the office of the Purchasing Agent, Town Hall 61 Echo Lake Road, Watertown,

Connecticut 06795 or by accessing the Town’s website at www.watertownct.org.

Proposals must be submitted on the forms provided and in a sealed envelope plainly marked "Bid –

Comprehensive Lockdown and Emergency Notification System. To receive consideration, bids must

be in the hands of the Purchasing Agent or his authorized representative no later than the day and hour

mentioned above. The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any

informalities; or to accept any bid deemed in the best interests of the Town of Watertown. All bids will be

considered valid for a period of sixty (60) days.

This contract is subject to state set-aside and contract compliance requirements.

An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are

encouraged to apply.

Donna L. Ford

Purchasing Agent

Town of Watertown

PLEASE,

IT IS A REQUIREMENT OF THIS

BID THAT EACH PROPOSAL

SUBMITTED MUST HAVE A

DUPLICATE COPY ATTACHED.

YOUR COOPERATION IS

APPRECIATED.

INFORMATION FOR BIDDERS

TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT 06795

Comprehensive Lockdown and Emergency Notification System

John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift

Middle School, Watertown High School, St. Mary Magdalen School, and St. John’s School in

Watertown, CT.

BID OPENING: 11:00 a.m., Thursday, November 23, 2023

PROPOSALS RECEIVED

All bids must be in a sealed envelope and received by 11:00 a.m. Thursday, November 23, 2023, at the office

of the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.

PREPARATION OF PROPOSALS

Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be filled in correctly

where indicated. The Bidder must state the prices for which he proposes to do each item of the work contemplated.

In case of discrepancy where both words and the numerals are requested, the words shall govern. Ditto marks are

not considered writing or printing and shall not be used. The Bidder shall sign his Proposal correctly. If the

Proposal is made by an individual, his/her name, post office address and telephone number must be shown. If

made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or

corporation authorized to sign contracts, and must show the post office address and telephone number of the firm,

partnership, or corporation. Failure to do so may disqualify the bid.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post office address,

and name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the

bid must be enclosed in another envelope addressed to: The Purchasing Agent, Town Hall 61 Echo Lake Road,

Watertown, CT 06795.

All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections inserted

before submission of your bid. The person signing the bid shall initial corrections in ink.

Corrections and/or modifications received after the closing time specified will not be accepted.

All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a part of these

specifications.

Descriptive literature containing complete specifications must accompany each bid. If a bidder wishes to furnish

additional information, more sheets may be added.

INCURRING COSTS

The Town of Watertown is not liable for any cost incurred for the preparation of proposals or submission of

samples by the firms submitting proposals for the work requested in this bid document or request for proposals.

FAMILIARITY WITH THE WORK

Each bidder is considered to have examined the work to fully acquaint himself with the exact existing conditions

relating to the work and has fully informed himself as to the work involved and the difficulties and restrictions

attending the performance of this bid. Failure to do so will not relieve a bidder of his obligation to furnish all

materials, labor and equipment necessary to carry out the work for the consideration set forth in this bid. The

submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

CONSIDERATION OF PRIOR SERVICE

Previous performance, quality of service and merchandise will be considered.

ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS

At the time of the opening of bids each bidder will be presumed to have inspected the work and to have read and

to be thoroughly familiar with all of the Contract Documents (including all addenda). The failure or omission of

any bidder to receive or examine any form, instruction or document shall in no way relieve any bidder from any

obligation in respect to his bid.

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these

specifications, he may submit a written request for an interpretation to the Purchasing Agent. No interpretations

as to the meaning of the plans, specifications or other Contract Documents will be made to any bidder orally.

Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of Watertown,

Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given consideration, must be

received at least five (5) days prior to the date fixed for the opening of Bids. Any and all such interpretations and

any supplementary instructions will be in the form of written Addenda to the Specifications which, if issued, will

be mailed by Registered Mail with Return Receipt Requested to all prospective bidders at the respective addresses

furnished for such purposes, not later than three (3) days prior to the date fixed for the opening of bids. Failure of

any bidder to receive any such Addendum or interpretations shall not relieve any bidder from any obligations

under his bid as submitted. All Addenda so issued shall become part of the Contract Documents. Oral explanations

will not be binding on the Town.

The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of Watertown.

Bidders are requested to submit quotations on the basis of these specifications. Alternative bids providing a

broader scope and/or services than requested in these specifications may receive consideration providing such

equipment and/or service is clearly explained. Any exceptions to the specifications requested herein must be

clearly noted in writing and are to be included as a part of your bid proposal. If none are included it will be assumed

that there are none.

Definition of the word "complete" means that each unit of the equipment proposed shall include all

appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.

The Bidder may furnish an item equal to that named or described in the specifications, except where expressly

noted as “no substitutions.” The naming of any commercial name, trademark, or other identification shall not be

construed to exclude any item of any manufacturer not mentioned by name, nor limit competition, but shall

establish a standard of equality only. An item shall be considered equal to the item so named or described if:

A. It is at least equal in quality, durability, appearance, strength and design.

B. It will perform at least equally the function imposed by the design for the work being contracted for or the

material being purchased.

C. It conforms substantially, even with deviations, to the detailed requirements for the item in the specifications.

D. It is mutually agreed upon with the overseeing project manager representing the Town of Watertown and

Watertown Board of Education.

The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees, harmless from liability

of any nature or kind because of use of any copyrighted or uncopyrighted compositions, secret process, patented

or unpatented inventions, articles or appliances furnished or used under this bid, and agrees to defend, at his own

expense, any and all actions brought against the Town of Watertown or himself because of the unauthorized use

of such articles.

QUOTATION LIMITATION

Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to be bid, the

bidder is to select the brand and model that meets or exceeds the specified item, and submit his bid for that item.

ESTIMATE OF WORK

For bidding purposes, the work is offered as a lump sum project. The quantities shown are to be considered as

approximate only. The Purchasing Agent does not expressly or by implication agree that the actual quantity will

correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work

as deemed necessary.

SAMPLES

Samples of articles, when required shall be furnished free of cost of any sort to the Town of Watertown. Samples

received may be retained by the Town for future comparison. Samples which are not destroyed by testing, or which

are not retained for future comparison will be returned upon request at the bidder's expense.

BID OPENING	BID DOCUMENT	BID RESULT
Thursday, November 23, 2023, at 11:00 a.m. * New Bid Opening Date This bid opening has been changed to Friday, January 5, 2024 at 11:00 a.m.	Comprehensive Lockdown and Emergency Notification System - 7 Schools Bid Prevailing Wage Statement Please not that there will be a pre-bid meeting on Friday December 1st at 2:30 p.m. at Watertown High School 324 French Street Watertown, CT to tour the schools. Also Please note new bid opening date.

Comprehensive Lockdown and Emergency Notification System - 7 Schools Bid Prevailing Wage Statement Please not that there will be a pre-bid meeting on Friday December 1st at 2:30 p.m. at Watertown High School 324 French Street Watertown, CT to tour the schools. Also Please note new bid opening date.

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