Comprehensive Fire Life Safety Inspection & Testing Services Contract

opening of bids will be given consideration.
3. Inspection of Site
Each bidder should visit all nine (9) site locations covered in this contract to fully acquaint themselves with existing conditions,
facilities, difficulties, and restrictions attending the performance of the Contract.
4. Non-Collusion Affidavit
Each person submitting a bid shall execute a non-collusion affidavit in the form provided herein. This affidavit must be attached to
the bid.
5. Statement of Bidder's Qualifications
Each bidder is required to submit a "Statement of Bidder Qualifications" regarding previous experience, business organization, and
financial resources.
6. Time for Receiving Bids / Opening / Withdrawal
(cid:127) Bids received after 12:00 Noon on November 24, 2026, will not be considered.
(cid:127) Bids will be publicly opened and read aloud at 1:00 P.M. on the bid due date.
(cid:127) Bids may be withdrawn on written request received prior to the time fixed for opening.
7. Award of Contract
The contract will be awarded to the responsible bidder submitting the lowest responsive proposal offering a firm, fixed monthly rate
complying best with the conditions of the Invitation for Bids. No dynamic surcharges, fuel adjustments, or supplemental fees will be
authorized during the contract term.
SECTION C: BID FORM & COMPLIANCE MATRIX
The Undersigned, having familiarized themselves with the existing conditions affecting the cost of the work and the Technical
Scope of Work documents, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools,
equipment, testing apparatus, and transportation services required to execute comprehensive fire life safety operational
compliance, inspection, and testing services for a continuous term of Three (3) Years (1-1-2027 through 12-31-2029) at the
following rates:
1. Service Reliability & Standards
(cid:127) Deficiency Remediations: Systems or components exhibiting critical operational failure or code non-compliance during recurring
field testing must be reported instantly to the HACD Procurement Officer.
(cid:127) Reporting: Complete, certified digital compliance inspection reports strictly tracking NFPA parameters must be delivered to the
HACD Procurement Officer within forty-eight (48) business hours of each field service visit.
(cid:127) Pricing Exclusions: Out-of-scope maintenance criteria such as 5-year internal pipe diagnostics, component internal rebuilds,
hydrostatic FDC sweeps, and customer-procured tool kits/hardware are excluded from the flat fee structure.
2. Multi-Year Quarterly Breakdown Matrix
Bidders must provide precise quarterly testing/inspection costs for each asset across all three years.
Annual Total
Property Location & Scope Summary Year Q1 Cost ($) Q2 Cost ($) Q3 Cost ($) Q4 Cost ($)
($)
Bistline House (PA 35-5) 2027
1291 S. 28th St, Harrisburg
2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72
(Ann/Semi), Electric Fire Pump (Ann) 2029

Essex House (PA 35-8) 2027
320 Market St, Middletown
2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72
(Ann/Semi), Electric Fire Pump (Ann/Mo) 2029
Genesis Court (PA 35-6) 2027
Wilson & Lawrence, Middletown
2028
NFPA 25 (Ann/Semi/Qtr), No NFPA 72. Dry
Pipe, Pre-Winter Drain, Comp 2029
Gratz Park Terrace (PA 35-23) 2027
100 S. West St, Gratz
2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72
(Ann/Semi), Wet & Dry System 2029
2027
Griffith House (PA 35-11)
800 Wood St, Steelton 2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72 (Ann/Semi)
2029
Multi-Year Quarterly Breakdown Matrix (Continued)
Annual Total
Property Location & Scope Summary Year Q1 Cost ($) Q2 Cost ($) Q3 Cost ($) Q4 Cost ($)
($)
Highspire Apartments (PA 35-9) 2027
47 Ann St, Highspire
2028
NFPA 25 (Ann/Semi/Qtr), No NFPA 72.
Hydrants/PIVs, Tags 2029
Hoy Towers (PA 35-4) 2027
301 Mohn St, Steelton
2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72
(Ann/Semi), Cell Monitor, Diesel/Elec Pump 2029
Latsha Towers (PA 35-7) 2027
501 Mohn St, Steelton
2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72
(Ann/Semi), Electric Fire Pump 2029
2027
Rattling Creek (PA 35-10)
15th S. 2nd St, Lykens 2028
NFPA 25 (Ann/Semi/Qtr), NFPA 72 (Ann/Semi)
2029
GRAND TOTAL COMBINED 3-YEAR PROPOSAL VALUE (Excluding Emergency Labor): ___________________________
Optional/Ancillary Standard Hourly Labor Rates for Emergency Repairs:
Standard Business Hours Tech Rate: $___________ / Hr Emergency / Weekend Tech Rate: $___________ / Hr
Dated: ____________________, 2026 Name of Bidder:
____________________________________________
Official Address: ______________________________________________________________________________________
By: ______________________________________________ Title: ___________________________________________
_____

SECTION D: NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ___________________________ )
County of _________________________ ) ss.
________________________________________________________, being first duly sworn, deposes and says:
That he/she is ___________________________________________________________ (a partner or officer of the firm of, etc.),
the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has
not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from
bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communications or conference, with
any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of
that of any other bidder, or to secure any advantage against the Housing Authority of the County of Dauphin or any person
interested in the proposed contract; and that all statements in said proposal or bid are true.
Firm Name: _____________________________________ By: _________________________________
Subscribed and sworn to before me this _______ day of ___________________, 2026.
________________________________________ (Notary Public) My Commission expires ____________________, 20___.
SECTION E: STATEMENT OF BIDDER'S QUALIFICATIONS
(All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized.)
1. Name of Bidder: __________________________________________________________________
2. Permanent Main Office Address: __________________________________________________________________
3. When organized? __________________________________________________________________
4. If a corporation, in which state are you incorporated?
__________________________________________________________________
5. Federal Employment Identification Number: __________________________________________________________________
6. How many years have you been engaged in business under your present firm name? __________________________________
7. General character of work performed by your company:
__________________________________________________________________
8. Have you ever failed to complete or defaulted on any work awarded to you? (If so, give details):
___________________________
9. List the major testing and diagnostic equipment available for this contract:
______________________________________________
10. Background and experience of the principal members of your organization:
_______________________________________________
11. Bank References & Available Credit: __________________________________________________________________