Compensation Study

City of Galveston
REQUEST FOR PROPOSAL
Proposal Reference Number: 26-11
Project Title: Compensation Study
Proposal Closing Date: 10:00 A.M.(CST), Tuesday,
April 21, 2026
Proposals submitted after the above deadline will not be
accepted.
City of Galveston RFP# 26-11 Page | 1

KEY EVENTS SCHEDULE
PROJECT NAME: Compensation Study
ISSUANCE OF RFP March 24, 2026
PRE-BID: N/A
CONFERENCE
DEADLINE FOR QUESTIONS: 10:00 A.M., (CST); Tuesday, April 7,2026
All questions will be answered in the form of an
addendum. All questions related to this RFP are to
be directed to the following link:
UPLOAD YOUR QUESTION(S) HERE
ADDENDA CHECKLIST: CHECK HERE FOR ADDENDUMS
(IF APPLICABLE)
SUBMITTAL DEADLINE: 10:00 A.M., (CST); Tuesday, April 21, 2026
SUBMITAL REQUIREMENT: Electronic submittals required.
UPLOAD YOUR SUBMITTAL HERE
*The file size limit for upload is 250 mb per
document. If the proposal size exceeds the size
limit, Proposers are permitted to breakup the
proposal into several documents for upload.
CITY OF GALVESTON
COUNCIL AWARD: A final determination will be made at a future City of
Galveston Council meeting. City of Galveston
reserves the right to reject any and all Request for
Proposals and waive any and all formalities and
conditions.
TERM OF SERVICE/PROJECT: An agreement shall be effective upon execution by the
COG for three (3) years, .
City of Galveston RFP# 26-11 Page | 2

REQUEST FOR PROPOSAL
TABLE OF CONTENTS
SECTION 1: INTRODUCTION
SECTION 2: NOTICE TO PROPOSER
SECTION 3: SCOPE OF WORK
SECTION 4: PRICING PROPOSAL
SECTION 5: APPENDICES
SECTION 6: PROPOSER'S QUESTIONAIRE
SECTION 7: REFERENCES
SECTION 8: SUBMISSION OF PROPOSER
SECTION 9: PROPOSED SAMPLE AGREEMENT
City of Galveston RFP# 26-11 Page | 3

SECTION 1
INTRODUCTION
1.1 Description of City of Galveston
The City of Galveston ("COG") is an island community with 32-miles of coastline and
historic architecture that more than 50,000 residents call home. We are home to a port, a
major medical complex, and two universities. The City of Galveston employs more than
800 people to provide essential services to our residents.
The City of Galveston located in Texas is a home rule city, and is governed through a
council-manager form of government.
City of Galveston's web page is located at https://www.galvestontx.gov
1.2 Objective of this Request for Proposal
The City of Galveston ("COG") is soliciting proposals in response to this Request for
Proposal, RFP 26-11 (this "RFP"), from qualified vendors to provide a Compensation
Study (the "Services"). The Services are more specifically described in Section 3 (Scope
of Work) of this RFP.
COG reserves the right to award multiple Agreements as a result of this RFP if
deemed in the best interest of COG. COG makes no representations of any kind
that an award will be made as a result of this RFP.
COG is soliciting competitive sealed submissions from vendors having suitable
qualifications and experience providing services in accordance with the terms, conditions
and requirements set forth in this RFP. This RFP provides sufficient information for
interested parties to prepare and provide submissions for consideration by COG.
1.3 Public Information
Proposer is hereby notified that COG strictly adheres to all statutes, court decisions
and the opinions of the Texas Attorney General with respect to disclosure of public
information.
COG strictly adheres to the Texas Public Information Act (Texas Government Code
Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding
the disclosure of RFP information. Proposal documents are not available for public
inspection until after the Agreement award. If the proposer has notified COG, in writing,
that the proposal document contains trade secrets or confidential information, COG will
generally take reasonable steps to prevent disclosure of such information, in accordance
with the Public Information Act. This is a statement of general policy only, and in no event
shall COG be liable for disclosure of such information by COG in response to a request,
regardless of COG's failure to take any such reasonable steps, even if COG is negligent
in failing to do so.
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
solicitation and the company or vendor agrees that the agreement can be terminated if
the company or vendor knowingly or intentionally fails to comply with a requirement of that
City of Galveston RFP# 26-11 Page | 4

chapter. Vendor or company acknowledges that the solicitation is part of any resulting
agreement of the solicitation.
1.4 Type of Agreement
All Proposers are hereby put on notice that if the proposer is awarded an agreement for
procurement of goods or services, COG is entering into that agreement in its governmental
capacity, and not a proprietary capacity.
An award of an agreement to a vendor(s) does not guarantee the vendor(s) that COG
shall issue any Purchase Order(s) for the proposer's goods or services, or guarantee any
particular volume use, number, or sales.
Vendor will be required to enter into an agreement with COG in a form substantially similar
to the Proposed Sample Agreement between COG and vendor (the "Agreement")
attached to this RFP in Section 9 and incorporated for all purposes.
Proposers should be aware that the contents of the successful proposal will become a
part of the subsequent contractual documents. Failure of the proposer to accept this
obligation may result in the cancellation of any award.
By submitting a proposal, proposer further warrants and represents that he/she has
become fully acquainted with the conditions, facts, and circumstances relating to providing
the services/products required under this RFP. The failure or omission of proposer to
acquaint himself/herself with existing conditions, facts, and circumstances, shall in no way
relieve him/her of any obligation with respect to his/her proposal and any ensuing
agreement.
Each proposer acknowledges that COG has made a reasonable attempt to provide the
proposer with relevant data. The proposer, therefore, waives any right of voidance of the
agreement based upon any expressed or implied warranty or representation that the
pricing or activity data provided discloses all requirements, risks or exposures known to
exist in the provision of the services being requested.
1.5 Clarifications and Interpretations
Proposers shall promptly notify the COG of any omissions, ambiguity, inconsistency, or
error that they may discover upon examination of this RFP. COG shall not be responsible
or liable for any errors and/or misrepresentation that result from the solicitations which are
inadvertently incomplete, ambiguous, inconsistent, or obviously erroneous.
COG may, in its sole discretion, respond in writing to written inquiries concerning this RFP.
Only COG's responses that are made by formal written Addenda will be binding on COG.
Any verbal responses, written interpretations, or clarifications other than addenda to this
RFP will be without legal effect. All addenda issued by COG prior to the submittal deadline
will be and are hereby incorporated as a part of this RFP for all purposes.
Proposers are required to acknowledge receipt of each addendum as specified in this
section. The proposer must acknowledge all addenda by completing, signing, and
returning the Addenda Checklist. The addenda checklist must accompany the proposer's
proposal.
City of Galveston RFP# 26-11 Page | 5

Responses to inquiries which directly affect an interpretation or effect a change to this
RFP will be issued in writing by addendum and posted to COG website. All such addenda
issued by COG prior to the submittal deadline shall be considered part of the RFP. COG
shall not be bound by any reply to an inquiry unless such reply is made by such formal
written addendum.
1.6 Proposal Evaluation Process
The evaluation of the Proposals shall be based on the requirements and percentages
described in Section 2.2 of this RFP. All properly submitted Proposals will be reviewed,
evaluated, and ranked by COG.
An award of an agreement to provide the goods or services specified herein will be made
using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local
Government Code and with the COG's purchasing policy. All proposals submitted by the
submittal deadline, accompanied by the number of completed and signed originals that
are required by this RFP, will be opened publicly to identify the name of each proposer
submitting a proposal. Any proposals that are not submitted by the submittal date, or that
are not accompanied by the number of completed and signed originals by this RFP, will
be rejected by COG as non-responsive due to material failure to comply with advertised
specifications.
If the proposal document is incomplete or otherwise fails to conform to the requirements
of the RFP, COG alone will determine whether the variance is so significant as to render
the Proposal non-responsive. After the opening of the proposals and upon completion of
the initial review and evaluation of the proposals, COG may invite one or more selected
proposers to participate in oral presentations. COG will use commercially reasonable
efforts to avoid public disclosure of the contents of a proposal prior to selection of vendor.
Discussions may not be initiated by proposers. These discussions will be limited
to issues and topics brought forth by the COG. Any attempt by proposer or vendor
at deviating from the issues and topics to discuss other issues and topics
concerning the proposal brought forth by the COG shall be grounds for
disqualification. Vendors shall not contact any COG personnel during the proposal
process without the express permission from the COG's Purchasing Manager.
COG may make the selection of vendor on the basis of the proposals initially submitted,
without discussion, clarification, or modification. In the alternative, COG may make the
selection of vendor on the basis of negotiation with any of the proposers. In conducting
such negotiations, COG will use commercially reasonable efforts to avoid disclosing the
contents of competing proposals.
At COG's sole option and discretion, COG may discuss and negotiate all elements of the
proposals submitted by selected proposers within a specified competitive range. For
purposes of negotiation, COG may establish, after an initial review of the proposals, a
competitive range of acceptable, or potentially acceptable, proposals composed of the
highest rated proposal(s). In that event, COG will defer further action on proposals not
included within the competitive range pending the selection of vendor; provided, however,
COG reserves the right to include additional proposals in the competitive range, if deemed
to be in the best interests of COG.
After submission of a proposal, but before final selection of vendor is made, COG may
permit a proposer to revise its proposal in order to obtain the proposer's best and final
offer (BAFO). In that event, representations made by proposer in its revised proposal,
City of Galveston RFP# 26-11 Page | 6

including price and fee quotes, will be binding on proposer. COG will provide each
proposer within the competitive range with an equal opportunity for discussion and revision
of its proposal. COG is not obligated to select the proposer offering the most attractive
economic terms if that proposer is not the most advantageous to COG overall, as
determined by COG.
If only one bid or proposal is received in response to the Request for Proposal/Bid, a
detailed cost proposal may be requested of the single vendor. A cost/price analysis and
evaluation and/or audit may be performed of the cost proposal in order to determine if the
price is fair and reasonable.
All correspondence relating to this proposal, from advertisement to award, shall be sent
to the COG's Purchasing Division. All presentations and/or meetings between COG and
the vendor relating to this proposal shall be coordinated by COG Purchasing Division.
COG reserves the right to determine which proposal provides COG with the best value
and which will be in the COG's best interest.
COG reserves the right to (a) enter into an agreement for all or any portion of the
requirements and specifications set forth in this RFP with one or more proposers, (b) reject
any and all proposals and re-solicit proposals, or (c) reject any and all proposals and
temporarily or permanently abandon this selection process, if deemed to be in the best
interests of COG. Proposer is hereby notified that COG will maintain in its files concerning
this RFP a written record of the basis upon which a selection, if any, is made by COG.
1.7 COG's Reservation of Rights
COG may evaluate the Proposals based on the anticipated completion of all or any portion
of the Project. COG reserves the right to divide the Project into multiple parts, to reject
any and all Proposals and re-solicit for new Proposals, or to reject any and all Proposals
and temporarily or permanently abandon the Project. COG makes no representations,
written or oral, that it will enter into any form of agreement with any respondent to this RFP
for any project and no such representation is intended or should be construed by the
issuance of this RFP. Acceptance of a Proposal for consideration does not waive this
reservation of rights, nor does it imply any obligation by COG.
COG reserves the right to award one agreement for some or all the requirements proposed
or award multiple agreements for various portions of the requirements to different
proposers.
If the best proposer's Proposal is significantly unbalanced either in excess of or below
reasonable cost analysis values normally associated with the work, the Proposal will be
considered as non-responsive and will not be considered for award. COG reserves the
right to evaluate and determine the next qualified Proposal for consideration of Award.
1.8 System for Award Management (SAM.GOV)
All vendors contracting with COG may be required to register, or have an active
registration with the System for Award Management (SAM.gov). Registration is free. The
System for Award Management (SAM) is the official registration required prior to bidding
on a contract with any federal government agency, including local governments who
receive federal funds. Registration must be completed prior to contract award by COG
Council. Registering online is accomplished on the SAM website here:
https://sam.gov/content/home
City of Galveston RFP# 26-11 Page | 7

1.9 No Reimbursement for Costs
Proposer acknowledges and accepts that any costs incurred from the proposer's
participation in this RFP shall be at the sole risk and responsibility of the proposer.
Proposer understands and agrees that (1) this RFP is a solicitation for proposals and COG
has made no representation written or oral that one or more agreements with COG will be
awarded under this RFP; (2) COG issues this RFP predicated on COG's anticipated
requirements for the Services, and COG has made no representation, written or oral, that
any particular scope of services will actually be required by COG; and (3) proposer will
bear, as its sole risk and responsibility, any cost that arises from proposer's preparation
of a proposal in response to this RFP.
1.10 RFP Withdrawals and/or Amendments
COG reserves the right to withdraw this RFP for any reason. COG reserves the right to
amend any aspect of this RFP by formal written addendum prior to the Proposal submittal
deadline.
1.11 Tax Exempt Status
COG purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include
tax in the proposal. COG will furnish Excise Tax Exemption Certificate upon request.
1.12 Compliance with House Bills 13, 19, 89 and Texas Government Code Chapter 2252,
Section 2252.152
COG Requires proposer to verify that they are in-compliance with House Bills and Texas
Government Codes. Refer to Section 5 for these documents
1.13 Proposal Validity Period
Once the submittal deadline has passed, any proposal document shall constitute an
irrevocable proposal to provide the commodities and/or services set forth in the Scope of
Services at the price(s) shown in the proposal document. Such proposal shall be
irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline,
or until an agreement has been awarded by the COG.
1.14 Equal Opportunity Employer
COG is an equal opportunity employer and does not discriminate in awarding agreements
or employment of persons because of their race, sex, age, religion, national origin,
veteran, disabled or handicap status or any other characteristic protected by law. COG
requires companies with which it conducts business to be equal opportunity employers
and comply with all applicable federal, state and municipal laws and regulations regarding
contracting and employment practices.
1.15 Conflict of Interest Questionnaire (Form CIQ)
A person or business, and their agents, who seek to contract or enter into an agreement
with COG, are required by Texas Local Government Code, Chapter 176, to file a conflict
of interest questionnaire (FORM CIQ) which is found in Section 5. The form must be filed
with the COG Secretary no later than seven (7) days after the date the person or business
begins agreement discussions or negotiations with COG, or submits an application,
City of Galveston RFP# 26-11 Page | 8

response to a request for proposals or proposals, correspondence, or other writing related
to any potential agreement with COG. If no conflict exists, the proposer must mark the
form Not Applicable or NA and return with the proposal packet.
1.16 Disclosure of Interested Parties Form 1295
A person or business, who enters into an agreement with COG, meeting the conditions
according to Texas Local Government Code Sec. 2252.908, is required to file Form 1295
with Texas Ethics Commission. This form is not required unless there is an agreement
between the vendor and the COG. Do not submit this form unless you receive an
award letter from COG.
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
1.17 Protest Procedure
Any actual or prospective proposer who is allegedly connected with the solicitation or
award of an offer may protest. The protest will be submitted in writing to the COG's
Purchasing Division within three working days after such aggrieved person knows of, or
should have known of the facts giving rise thereto. If the protest is not resolved by mutual
agreement, the Purchasing Division will promptly issue a decision in writing, via electronic
mail, to the protesting person.
i. All protest lodged by potential or actual bidders, contractors or proposers must
be made in writing, via electronic mail, and contain the following information:
a. Name, address and telephone number of the protestor.
b. Identification of the solicitation or agreement number and time.
c. A detailed statement of the protester's legal and factual grounds, including
copies of relevant documents.
d. Identification of the issue(s) to be resolved and statement of what relief is
requested.
e. Arguments and authorities in support of the protest.
f. A statement that copies of the protest have been delivered, via electronic mail,
to all interested parties in the invitation to bid or request for proposals process.
ii. In the case of request for proposals, the COG Purchasing Manager shall ask the
protester deliver, via electronic mail, the protest to relevant parties.
1.18 Pursuant to Sec. 2-341 of the COG Code - Declaration of Policy
A. It is the policy of COG to stimulate growth of local minority and women-owned business
enterprise (M/WBE) by encouraging their participation in all phases of its contract and
procurement activity and by affording them the opportunity to compete for all COG
contracts. The purpose and objectives of this article are to:
i. Increase the capacity of local M/WBE's to provide products and services.
ii. Increase the opportunities for local M/WBE's to expand their business with COG
and other public and private sector business entities.
B. Provided, however, nothing herein shall require COG to award contracts for services
or procurements to a M/WBE which is not also the lowest responsive and responsible
proposer and otherwise qualified unless COG may otherwise lawfully award the
contract to someone other than the lowest responsive, responsible proposer.
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C. Additionally, COG has a Disadvantaged Business Enterprise, (DBE) program
mandated by the US Department of Transportation, which is part of its M/WBE
program.
1.19 Insurance Requirements
Insurance: The proposer, consistent with its status as an independent contractor, shall
carry, and shall require any of its subcontractors to carry, at least the following insurance
in such form, with such companies, and in such amounts (unless otherwise specified in
the Scope of Services, Appendix J) as City may require, naming the City of Galveston as
the additional insured:
i. Worker's Compensation and Employer's Liability insurance, including All
States Endorsement, to the extent required by federal law and complying with
the laws of the State of Texas;
ii. Commercial General Liability insurance for at least one million dollars
($1,000,000) on a per occurrence basis, with a two million ($2,000,000)
aggregate. Blanket Contractual Liability, Broad Form Property Damage,
Personal Injury, Completed Operations/Products Liability, Premises Liability,
Medical Payments, and Broad Form General Liability Endorsements;
iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or
hired automobiles to be used by the contractor, with coverage at the minimum
State of Texas requirements;
iv. Professional Liability, Errors and Omissions in an amount to be determined in
the Scope of Services.
Insurance coverage shall be on an "occurrence basis"
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