Community Center Cafe Operator

Agency:	City of Elk Grove
State:	California
Type of Government:	State & Local
Posted Date:	Apr 18, 2024
Due Date:	May 1, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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City of Elk Grove RFP for

Community Center Café Operator

Questions and Answers

Request for Proposals

For Community Center Café

Operator

Date: April 5, 2024

Question 1 Is the Operator to manage the current Café that is in the space or

is it to manage and operate their own business?

Answer:

The RFP is seeking a tenant to operate their own café business in the

space at District56.

Café Operator Site Walk Q&A

April 11, 2024

Question 2 What would the start date and transition look like between the existing and

new operator?

Answer:

The current Café contract expires in July or August of 2024. We would work

with the new operator on a transition timeline as part of the contract

negotiations.

Question 3 The application says it needs to be ADA compliant. What does that entail?

Answer:

The proposal needs to adhere to the font and font size listed in the

guidelines for the proposal to ensure it is consistent.

Question 4 What is the City looking for in an operator?

Answer:

Per our Purchasing guidelines, we need to seek new vendors for services

from time to time to see what the market is like. Sometimes that means

better pricing and products for the City and the taxpayers. Overall we want

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City of Elk Grove RFP for

Community Center Café Operator

Questions and Answers

an operator that provides a customer service oriented amenity for the

District56 campus.

Question 5 How many events does the Center host each year?

Answer: We mostly host private events and primary on weekends but have steady

stream of weekday uses as well. A good estimate is probably 200-250

events per year with many bringing in their own catering.

Question 6 How does the process for catering work?

Answer:

We let any reservation know that they are allowed to bring in their own

catering. One option is to use the Café which is convenient as it is on-site,

but not required. Any contract between a reservation and the Café for

catering is negotiated by them, we are not involved in those negotiations.

Question 7 Do you provide custodial?

Answer:

The City provides custodial services for shared areas like the lobby,

restrooms, and our rooms that are reservable. The Café operator is

responsible for the café area including the back of the house and seating.

Question 8 Can you verify what equipment is provided?

Answer: The kitchen equipment list is provided in the RFP.

Question 9 Can the café operator use the commercial kitchen?

Answer: This can be negotiated for use for a rental price and based on reservations.

Date: April 18, 2024

Question 10 Are all of the appliances listed on the RFP in good working order?

Answer:

All items listed on the equipment list will be in good working order prior to

operator opening.

Question 11 What is the hourly rate for commercial kitchen rental?

Answer:

The commercial kitchen is an hourly rental rate of $50. Use and cost may be

negotiated during contract award.

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City of Elk Grove RFP for

Community Center Café Operator

Questions and Answers

Question 12 Is there a different fee for the use of the oven in the Veterans Hall than the

commercial kitchen? How open is the schedule?

Answer:

The fee for use of the Veterans Hall kitchen space can be negotiated. Room

availability varies weekly and the schedule can be shared with tenants upon

request.

Question 13 I am a sole proprietor, in the RFP it states the following “Unless Operator is

a sole proprietorship, Operator must be registered and in good standing with

the California Secretary of State within 14 days following notification of the

City’s intent to award a contract to the Operator and prior to execution of a

final contract. Failure to timely register with the Secretary of State may result

in the City awarding the contract to another Operator.” Is there anything else

you need as far as licensing?

Answer:

See sections 7, 7.1, and 7.2 of the RFP addressing permits, licensing, and

compliance with laws. The operator is responsible for ensuring all applicable

licenses and permits are obtained.

Question 14 As far as answering the questions on the RFP, do I answer them as my name as

operator? I have a new business name with all experience under a previous

business name, how do I clarify this on the RFP?

Answer:

You are welcome to use your new business name in applying for the RFP and cite

your experience in your previous businesses to demonstrate that you’re qualified.

Regardless of which name you use, please ensure that it is registered with the

State and all permits are in good standing as previous stated in answer to Question

13.

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Community Center Cafe Operator

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See Also

Type	Name	Due Date	Notice	Details	Posted
RFP	Community Center Cafe Operator	05/01/2024 by 4:00 PM	Updated Q&A Document	View	03/12/2024