Commingled Recycling Processing and Marketing

Agency:	City of Tacoma
State:	Washington
Type of Government:	State & Local
NAICS Category:	541613 - Marketing Consulting Services
Posted Date:	Oct 13, 2025
Due Date:	Nov 25, 2025
Solicitation No:	ES25-0074F
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SOLID WASTE MANAGEMENT

REQUEST FOR PROPOSAL

COMMINGLED RECYCLING PROCESSING AND MARKETING

SPECIFICATION NO. ES25-0074F

City of Tacoma

ENVIRONMENTAL SERVICES, SOLID WASTE MANAGEMENT

REQUEST FOR PROPOSALS ES25-0074F

COMMINGLED RECYCLING, PROCESSING, AND MARKETING

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, November 25, 2025

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will be held virtually on November 3, 2025, at 1:00 PM Pacific

Time.

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 287 240 370 931 7

Passcode: XM2eZ6Ua

Dial in by phone

+1 253-666-4424,,606495082# United States, Tacoma

Find a local number

Phone conference ID: 606 495 082#

For organizers: Meeting options | Reset dial-in PIN

Project Scope: Processing and Marketing of Commingled Recyclables – City of Tacoma.

Estimate: $12,000,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Stan Rowden II by email to srowden@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

TABLE OF CONTENTS

SUBMITTAL CHECKLIST

1. BACKGROUND

2. MINIMUM REQUIREMENTS

3. SCOPE OF SERVICES AND DELIVERABLES

4. CONTRACT TERM

5. CALENDAR OF EVENTS

6. INQUIRIES

7. PRE-PROPOSALS MEETING

8. DISCLAIMER

9. DEFINITIONS

10. EVALUATION CRITERIA

11. CONTENT TO BE SUBMITTED – This section represents 100% of possible scoring criteria 13

12. INTERVIEWS/ORAL PRESENTATION – IF NEEDED

13. RESPONSIVENESS

14. ACCEPTANCE/REJECTOIN OF SUBMITTALS

15. CONTRACT OBLIGATION AND RISK

16. STANDARD TERMS AND CONDITIONS

17. INSURANCE REQUIREMENTS

18. BONDING /INDEMNIFICATION

19. PARTNERSHIPS

20. COMMITMENT OF FIRM KEY PERSONNEL

21. AWARD

22. ENVIRONMENTALLY PREFERABLE PROCUREMENT

23. PROPRIETARY OR CONFIDENTIAL INFORMATION

24. ADDENDUMS

25. EQUITY IN CONTRACTING

APPENDIX A – SCOPE OF WORK

APPENDIX B – SUBMITTAL FORMS

APPENDIX C – CITY REQUIREMENTS

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Proposal page.

The following items make up your submittal package:

One electronic copy of your complete submittal package

Signature Page (Appendix B)

Proposal Cost Calculator (Excel file for completion by Proposer in Separate

Document, PDF Version for reference in Appendix B)

Submit completed Excel file and a PDF of the completed document.

Content to be submitted in Section 11.1 – 11.9

After award, the following documents will be executed:

Services Contract

Certificate of Insurance and related endorsements

Performance Bond

To be completed using City provided forms.

Environmental & Sustainability Management System (ESMS) Performance

Policy Form

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
ES25-0074F	RFP	11/25/2025	11 AM	Commingled Recycling Processing and Marketing Specification Register for the Bid Holders List Cost Calculator	10/13/2025

Commingled Recycling Processing and Marketing

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