Commercial Wood Chipper

STATE OF DELAWARE
EXECUTIVE DEPARTMENT
OFFICE OF MANAGEMENT AND BUDGET
Commercial Wood Chipper
REQUEST FOR PROPOSAL
Contract No. GSS26944 - CML_WCH.
June 4, 2026
- Deadline to Respond -
July 9, 2026
3:00 PM (Local Time)
Version: 12/12/2025

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
CONTRACT NO. GSS26944 - CML_WCH
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for GSS26944 - CML_WCH. The proposal consists
of the following:
Contents:
I. INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
A. GENERAL ADMINISTRATION
B. PROPOSAL EVALUATION COMMITTEE
C. REQUIREMENTS OF THE VENDOR
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PUBLIC BID OPENING ANNOUNCEMENT
Appendix A - SCOPE OF WORK AND TECHNICAL SPECIFICATIONS
Appendix B - PRICING
Appendix C - ONLINE BID SUBMISSION PORTAL INSTRUCTIONS
Appendix D - VENDOR FORMS
** Ctrl+Click on the headings above will take you directly to the section.
All appendices are made part of this solicitation and are available for download at the following site:
https://bids.delaware.gov/
In order for your proposal to be considered, the Proposal response must be submitted through the online
bid submission portal [https://gss.bonfirehub.com/] by 3:00 pm (Local Time) July 9, 2026 to be
considered. Submissions by other methods will not be accepted.
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please contact Nicole Garrison through the online bid
submission portal.
2

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals from qualified vendors to provide
commercial-grade wood chipper equipment. It is the goal of this Request for Proposal to identify a vendor(s)
and execute a contract to meet the identified needs.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by Director, Government Support Services, pursuant to Delaware Code Title
29, Chapter 6924 (a) that this solicitation be offered as a request for competitive sealed proposals
because the use of competitive sealed bidding is not practical and/or not in the best interest of the
State. The use of competitive sealed proposals is necessary to:
* Use a contract other than a fixed-price type; or
* Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
* Afford vendors an opportunity to revise their proposals through best and final offers; or
* Compare the different price, quality and contractual factors of the proposals submitted; or
* Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to cover the requirements for all State Agencies and shall be accessible
to any School District, Political Subdivision, Municipality, Volunteer Fire Company or higher education
entity receiving state funds. Furthermore, this contract shall be accessible to all other entities as
identified by Del. Code, Chapter 69, Title 29 6910.
3. MANDATORY USE CONTRACT
REF: Title 29, Chapter 6911(d) Delaware Code. All Covered Agencies as defined in 29 Del. C.
6902(6) shall procure all material, equipment and nonprofessional services through the statewide
contracts administered by Government Support Services, Office of Management and Budget. Delaware
State University, Delaware Technical and Community College, school districts, and the Legislative
Branch are specifically exempted from the requirements of this subchapter. In addition, the Delaware
Transit Corporation is exempt from the entire procurement chapter. Pursuant to 29 Del. C. 6904(l) and
(n) respectively, the Department of Elections and the Board of Pension Trustees have certain
exemptions from the procurement chapter which may or may not apply to this Request for Proposals.
4. COOPERATIVE USE OF AWARD
As a publicly competed contract awarded in compliance with 29 DE Code Chapter 69, this contract
is available for use by other states and/or governmental entities through a participating addendum.
Interested parties should contact the State Contract Procurement Officer identified in the contract for
instruction. Final approval for permitting participation in this contract resides with the Director of
Government Support Services and in no way places any obligation upon the awarded vendor(s).
3

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
5. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del.C.
6926. Government Support Services reserves the right to reject any or all bids in whole or in part, to
make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may
be most advantageous to the State of Delaware.
6. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
7. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement
if deemed in the best interest of the State.
8. CONTRACT PERIOD
Each Vendor's contract shall be valid until August 31, 2027. Each contract may be renewed for three (3)
one (1) year periods through negotiation between the Vendor and Government Support Services.
Negotiation may be initiated no later than ninety (90) days prior to the termination of the current
agreement.
The State reserves the right to extend this contract on a month-to-month basis for a period of up to three
months after the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity Due Date
RFP Availability to Vendors Thursday, June 4, 2026
Written Questions Due No Later Than (NLT) Monday, June 15, 2026, 4:30 p.m. local time
Written Answers Due/Posted to Website NLT Monday, June 29, 2026
Proposals Due NLT Thursday, July 9, 2026, 3:00 p.m.
Public Proposal Opening Thursday, July 9, 2026, 3:00 p.m.
Proposal Evaluation/Presentations As required
Vendor Best & Final Discussions As required
Contract Award Will occur within 90 days of bid opening
4

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
C. INQUIRIES & QUESTIONS
The State of Delaware will allow written requests for clarification of this solicitation. All questions with regard
to the interpretation of this solicitation, drawings, or specifications, or any other aspect of this solicitation must
be received through the online bid submission portal by 4:30 p.m., June 15, 2026, referencing the section,
page number, text of passage being questioned, and the question. All questions will be answered in writing
by June 29, 2026, with responses posted on https://bids.delaware.gov and https://gss.bonfirehub.com/.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this solicitation shall be made in writing through
the online bid submission portal. Address all communications to the person listed below; communications
made to other State of Delaware personnel or attempting to ask questions by phone or in person will not
be allowed or recognized as valid and may disqualify the vendor. Vendors should rely only on written
statements issued by the solicitation designated contact, through an addendum posted on
https://mmp.delaware.gov/Bids/ and https://gss.bonfirehub.com/. The designated contact for this
solicitation is:
Nicole Garrison
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
for organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all equipment, materials and labor to supplement the State of Delaware's need
for as described in this Request for Proposals. The contract will require the Vendor(s) to cooperate with the
ordering agency to ensure the State receives the most current state-of-the-art material and/or services.
B. DETAILED REQUIREMENTS
The technical requirements of this RFP are stated in Appendix A.
III. FORMAT FOR PROPOSAL
A. INTRODUCTION
This section prescribes the mandatory format for the presentation of a proposal in response to this RFP.
Each Vendor must provide every component listed in the order shown in this RFP, using the format
prescribed for each component. A proposal may be rejected if it is incomplete or conditional.
5

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
B. PROPOSAL RESPONSE
The Request for Proposal may contain pre-printed forms for use by the vendor in submitting its proposal.
The forms required by this solicitation shall be considered mandatory, prevailing documents.
When preprinted forms are used, the forms shall contain basic information such as description of the item
and the estimated quantities and shall have blank spaces for use by the vendor for entering information such
as unit bid price, total bid price, as applicable.
The Vendor's proposal shall be written in ink or typewritten on the form provided, and any corrections or
erasures MUST be initialed by vendor's representative completing the bid submission.
If items are listed with a zero quantity, Vendor shall state unit price ONLY (intended for open end purchases
where estimated requirements are not known). The proposal shall show a total bid price for each item bid
and the total bid price of the proposal excluding zero quantity items.
Vendors' proposal must respond to each and every requirement outlined in the RFP criteria in order to be
considered responsive. Proposals must be clear and concise.
C. NON-CONFORMING PROPOSALS
Non-conforming proposals will not be considered. Non-conforming proposals are defined as those that do
not meet the requirements of this RFP. The determination of whether an RFP requirement is substantive or
a mere formality shall reside solely within the State of Delaware.
D. CONCISE PROPOSALS
The State of Delaware discourages overly lengthy and costly proposals. It is the desire that proposals be
prepared in a straightforward and concise manner. Unnecessarily elaborate brochures or other promotional
materials beyond those sufficient to present a complete and effective proposal are not desired. The State
of Delaware's interest is in the quality and responsiveness of the proposal.
E. COVER LETTER
Each proposal will have a cover letter on the letterhead of the company or organization submitting the
proposal. The cover letter must briefly summarize the Vendor's ability to provide the services specified in
the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the
organization into a formal contract with Government Support Services.
F. TABLE OF CONTENTS
Each proposal must include a Table of Contents with page numbers for each of the required components of
the proposal.
G. DESCRIPTION OF SERVICES AND QUALIFICATIONS
Each proposal must contain a detailed description of how the Vendor will provide the goods and services
outlined in this RFP. This part of the proposal may also include descriptions of any enhancements or
additional services or qualifications the Vendor will provide that are not mentioned in this RFP.
6

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
H. DISCOUNT
Vendors are invited to offer in their proposal value added discounts (i.e. speed to pay discounts for specific
payment terms). Cash or separate discounts should be computed and incorporated into unit bid price(s).
I. SAMPLES OR BROCHURES
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to
permit the Agency to compare and determine if the item offered complies with the intent of the specifications.
J. ACKNOWLEDGEMENT OF UNDERSTANDING OF TERMS
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully read all sections of
this RFP, including all forms, schedules and exhibits hereto, and has fully informed itself as to all existing
conditions and limitations.
K. Bid Bond
The Bid Bond requirement has been waived.
L. Performance Bond
The Performance Bond requirement has been waived.
M. SUBMITTING A PROPOSAL RESPONSE
Solicitation responses must be submitted through the online bid submission portal at:
https://gss.bonfirehub.com/. Refer to Appendix C - Online Bid Submission Portal Instructions.
N. PROPOSAL EXPIRATION DATE
Prices quoted in the proposal shall remain fixed and binding on the bidder at least through August 31, 2027.
Delaware reserves the right to ask for an extension of time if needed.
O. WITHDRAWAL OF PROPOSALS
Vendors will have the ability to withdraw their submissions up to the Submission Deadline in the online bid
submission portal.
P. PROPOSAL MODIFICATIONS
Vendors will have the ability to modify their submissions up to the Submission Deadline in the online bid
submission portal.
Q. LATE PROPOSALS
Proposals submitted after the specified date and time will not be accepted by the online bid submission
portal. Evaluation of the proposals is expected to begin shortly after the proposal due date. To document
compliance with the deadline, the proposal will be date and time stamped upon receipt within the online bid
submission portal.
7

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
R. ADDENDA TO THE REQUEST FOR PROPOSAL (RFP)
If it becomes necessary to revise any part of this RFP, revisions will be posted at
https://bids.delaware.gov/ and https://gss.bonfirehub.com/. By submitting a solicitation response to
the State, vendors have acknowledged receipt, understanding and commitment to comply with all
materials, revisions, and addenda related to the Request for Proposal.
S. INCURRED EXPENSES
The State will not be responsible for any expenses incurred by the Vendor in preparing and submitting a
proposal.
T. ECONOMY OF PREPARATION
Proposals should be prepared simply and economically, providing a straight-forward, concise description
of the Vendor's offer to meet the requirements of the RFP.
U. DISCREPANCIES AND OMISSIONS
Vendor is fully responsible for the completeness and accuracy of their proposal, and for examining this
RFP and all addenda. Failure to do so will be at the sole risk of vendor. Should vendor find discrepancies,
omissions, unclear or ambiguous intent or meaning, or should any questions arise concerning this RFP,
vendor shall notify the State of Delaware's Designated Contact, in writing, of such findings at least ten
(10) days before the proposal opening. This will allow issuance of any necessary addenda. It will also
help prevent the opening of a defective proposal and exposure of vendor's proposal upon which award
could not be made. All unresolved issues should be addressed in the proposal.
Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these
faults have not been brought to the attention of the Designated Contact, in writing, no later than ten (10)
calendar days prior to the time set for opening of the proposals.
V. EXCEPTIONS
Respondents may elect to take minor exception to the terms and conditions of this solicitation through the
completion of the Exceptions form. Government Support Services shall evaluate each exception according
to the intent of the terms and conditions contained herein, but Government Support Services must reject
exceptions that do not conform to State Bid law and/or create inequality in the treatment of Bidders.
Exceptions shall be considered only if they are submitted with the response or before the date and time of
the Bid opening.
Exceptions must be submitted utilizing the provided form to be considered. Exceptions listed elsewhere in
the Respondent's submission will not be considered. Government Support Services maintains sole
discretion to reject any vendor exceptions that are submitted.
W. BUSINESS REFERENCES
Provide at least three (3) business references consisting of current or previous customers of similar scope
and value, using the provided Business Reference Form. If subcontractors are identified, a minimum of
three business references must also be provided for each subcontractor.
8

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
PLEASE DO NOT UTILIZE STATE OF DELAWARE PERSONNEL AS REFERENCES.
X. DOCUMENT(S) EXECUTION
All vendors must complete and submit with its proposal the non-collusion statement that is enclosed with
this Request for Proposal labeled as Non-Collusion Statement. The awarded vendor(s) will be presented
with the contract form for signature and seal, if appropriate. Both documents shall be executed by a
representative who has the legal capacity to enter the organization into a formal contract with Government
Support Services.
The State of Delaware requires a new vendor to complete the registration process through the Delaware
Supplier Portal at http://esupplier.erp.delaware.gov. Successful completion of this registration enables the
creation of a State of Delaware supplier record. The Taxpayer ID (SSN or EIN) and Applicant (supplier)
name are submitted to the Internal Revenue Service for "matching". If the Taxpayer ID and name do not
match, the vendor record cannot be approved.
It is the applicant's responsibility to select the appropriate 1099 Withholding Type and Class. If incorporated,
a business is not subject to 1099 reporting unless the business is providing legal or medical services.
Any questions about completing this registration or specific comments about the registration, please contact
supplier maintenance by phone at 302-734-6827.
Y. SUBCONTRACTS
Subcontracting is permitted under this RFP and contract. However, every subcontractor shall be identified
in the Proposal, through the completion of the Subcontractor Form.
Z. CONFIDENTIALITY
Subject to applicable law or the order of a court of competent jurisdiction to the contrary, all documents
submitted as part of the vendor's solicitation response (response) will be treated as confidential during
the evaluation process. As such, vendor responses will not be available for review by anyone other than
the State of Delaware Evaluation Team or its designated agents. There shall be no disclosure of any
vendor's information until a fully executed contract is received unless such disclosure is required by law
or by order of a court of competent jurisdiction.
The State of Delaware and its constituent agencies are required to comply with the State of Delaware
Freedom of Information Act, 29 Del. C. 10001, et seq. ("FOIA"). FOIA requires that the State of
Delaware's records are public records (unless otherwise declared by FOIA or other law to be exempt
from disclosure) and are subject to inspection and copying by any person upon a written request. Once
fully executed contracts are received, the contents of all vendor responses are subject to FOIA's public
disclosure obligations and exemptions.
The State of Delaware wishes to create a business-friendly environment and procurement process. As
such, the State respects the vendor community's desire to protect its intellectual property, trade secrets,
and confidential business information (collectively referred to herein as "confidential business
information"). Responses must contain sufficient information to be evaluated. Through the online bid
submission portal, vendors will submit two copies of their solicitation response. One shall be marked
9

STATE OF DELAWARE
Office of Management and Budget
Government Support Services
original containing the full solicitation response. The second shall be marked redacted copy, redacting
those items the vendor is looking to mark confidential.
The redacted copy must include the completed confidentiality form describing the items redacted,
representing in good faith that the information is not "public record" as defined by 29 Del. C. 10002,
and briefly stating the reasons that each redaction meets the said definitions.
A vendor's allegation as to its confidential business information shall not be binding on the State. The
State shall independently determine the validity of any vendor designation as set forth in this section.
Any vendor submitting a response to the solicitation herein expressly accepts the State's absolute right
and duty to independently assess the legal and factual validity of any information designated as
confidential business information. Accordingly, Vendor(s) assume the risk that confidential business
information included within a response to a solicitation may enter the public domain.
AA. ATTACHMENTS
Sample Reports 1 - Monthly Usage Report
Sample Reports 2 - Subcontracting (2nd Tier Spend) Report
Attachment 1 - Office of Supplier Diversity Certification Application
Appendix A - Scope of Work Details
Appendix B - Pricing
Appendix C - Online Bid Submission Portal Instructions
Appendix D - Vendor Forms
IV. PROPOSAL EVALUATION PROCEDURES
A. GENERAL ADMINISTRATION
1. STATE'S RIGHT TO REJECT PROPOSALS
Government Support Services reserves the right to reject any or all proposals in whole or in part, to make
multiple awards, partial awards, award by types, item by item, or lump sum total, whichever is determined
to be the most advantageous to the State of Delaware. Vendors submitting proposals may be afforded
an opportunity for discussion. Vendors may be requested to provide a best and final offer during the
negotiation process. Negotiations may be conducted with responsible Vendors who submit proposals
found to be reasonably likely to be selected for award. The contents of any proposal shall not be
disclosed so as to be available to competing Vendors during the negotiation process.
2. STATE'S RIGHT TO CANCEL SOLICITATION
The State of Delaware reserves the right to cancel this solicitation at any time during the procurement
process, for any reason or for no reason. The State of Delaware makes no commitments expressed or
implied, that this process will result in a business transaction with any vendor.
This RFP does not constitute an offer by the State of Delaware. Vendor's participation in this process
may result in the State of Delaware selecting your organization to engage in further discussions and
negotiations toward execution of a contract. The commencement of such negotiations does not,
however, signify a commitment by the State of Delaware to execute a contract nor to continue
10