Commercial Timbersale - Blackbird State Forest - White Road Tract

E X H I B I T I
D O C U M E N T S A N D S P E C I F I C A T I O N S
F O R
SOLICITATION No. AGR2609B
CONTRACT NO. FS-2026-09-B
E N T I T L E D
BLACKBIRD S T A T E F O R E S T
White Road Tract
COMMERCIAL TIMBER SALE
10+/- Acres
Date__4/17/26________
Delaware Department of Agriculture Forest Service
2320 S DuPont Hwy
Dover DE 19901
302-698-4548
Bids will be received until 1:00 p.m. June 3rd, 2026 and will be opened publicly and read aloud at
that time. Proposals received after the date and time set for the opening will be returned un-opened.

DOCUMENTS AND SPECIFICATIONS
FOR
CONTRACT NO. FS-2026-09-B
BLACKBIRD STATE FOREST
White Road Tract
Commercial Timber Sale
DATE 4/17/2026
I. BIDS
A. Bids will be received until 1:00 p.m., June 3rd, 2026 and will be opened publicly and read
aloud at that time. Proposals received after the date and time set for the opening will be
returned unopened.
B. Proposals must be delivered to the Delaware Department of Agriculture Forest Service,
2320 S DuPont Hwy, Dover DE 19901
C. The Delaware Department of Agriculture reserves the right to reject any and all bids.
II. DEPOSITS
A. A bid deposit in the amount of $5,000 must accompany each bid. This deposit shall be
submitted in the form of a certified check drawn on a reputable banking institution and
made payable to the Delaware Department of Agriculture Forest Service.
B. The successful bidder(s) bid deposit(s) shall be retained and deposited by the Delaware
Department of Agriculture as a performance guarantee that the terms and conditions of the
Contract are met.

III. RETURN OF BIDDER'S DEPOSIT
Deposits from unsuccessful bidders shall be returned within seven (7) days after the signing of the
Contract by the successful bidder. This shall not exceed sixty (60) days.
IV. PREPARATION OF PROPOSAL
The bidder's proposal shall be printed clearly or typed. All bid proposals are required to be
submitted on Exhibit III, Proposal Form, which is provided.
V. DELIVERY OF PROPOSALS
Proposals shall be placed in sealed envelopes and shall bear on the outside the following:
"AGR-FS-2026-09-B, Blackbird State Forest Commercial Timber Sale" and the bidder's company
name.
VI. WITHDRAWAL OF PROPOSALS
A bidder may withdraw a proposal unopened after it has been submitted, if such a request is made
prior to the time set for the opening of the proposal. Any bids that are in at the time of closing shall
not be withdrawn.
VII. PUBLIC OPENING OF PROPOSALS
Proposals will be opened publicly and read aloud at the Department of Agriculture, Forest Service,
2320 S DuPont Hwy, Dover DE 19901, on the date and hour set within the RFP. Bidders or their
authorized representatives are invited to be present. Proposals received after the time set for the
public opening will be returned unopened or not accepted

VIII. DISQUALIFICATION OF BIDDERS
Any one or more of the following may be considered as a sufficient cause for the disqualification
of a bidder and the rejection of his/her proposal or proposals:
A. More than one proposal for the same Contract from an individual or company.
B. Evidence of collusion among bidders.
C. Unsatisfactory performance record of a bidder as evidenced by past experiences on both
private and public lands. Examples of unsatisfactory performance include but are not
limited to; Best Management Practices (BMP) violations, permit violations, failure to
secure permits prior to harvests, fraud, failure to complete prior harvests, etc.
D. Any unauthorized additions, interlineation, conditional or alternate bids, or irregularities
of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous as
to its meaning.
IX. BASIS OF AWARD
The offeror's ability to meet the conditions of this Timber PERCENTAGE POINTS
Harvest
1 a. Prior Harvesting Evaluations(public/Private) 15 15
1 b. Ability to Perform contract requirements 5 5
1 c. Equipment to Perform Task 5 5
2 Bid Amount 75 75
TOTAL SCORE 100% 100
*Under 1-B of the Evaluation Criteria, the names and references of each member of the crew that
will be working on State Forest grounds will be reviewed and evaluated. This information must be
placed on the Exhibit III. The Proposal Form. The Department reserves the right to deny bids based
on members of the crew/company that are deemed to have unsatisfactory performance on prior
harvesting jobs throughout the region.

X. CONTRACT AWARD
A. Unless all bids are rejected as per Section I Paragraph C, or disqualified per Section VIII,
the Contract shall be awarded within thirty (30) calendar days from date of bid opening.
B. The successful bidder will be notified in writing by the Delaware Department of
Agriculture Forest Service during this period. All Contract(s) and attachments will be
provided to the successful bidder at the time of notification.
XI. EXECUTION OF CONTRACT DOCUMENTS AND PAYMENT
A. The successful bidder will sign and return the Contract Documents within thirty (30)
calendar days following notification of bid award. Failure to do so shall result in the
cancellation of the Contract offer and bid deposit.
XII. INDEMNIFICATION
A. The Buyer, his or her agent, and employees agree to indemnify and hold harmless the State
of Delaware and the Delaware Department of Agriculture, their agents and employees from
any and all liability suits, actions, or claims, together with all costs, expenses or attorney's
fees arising from the negligence or other tortuous acts or omissions by the Buyer, his or
her agent, and employees regardless of whether such suits, actions, claims, or liabilities are
also based upon acts or failure to act attributable to the State of Delaware, Delaware
Department of Agriculture, their agents or employees.
XIII. INSURANCE
A. The Buyer, his or her agent, and employees shall maintain and furnish such insurance as
will protect against claims under Workmen's Compensation Acts and from any other claims
for damages for personal injury, including death, which may arise from work under their
operation. The Buyer, his or her agent, and employees is an independent contractor and is
not an employee of the State.

B. The Buyer, his or her agent, and employees shall, at their expense, carry liability insurance
with a minimum coverage of $100,000 each person, $300,000 each occurrence and
property damage insurance with minimum limits of $50,000. Insurance policies are to
remain in effect at all times until the completion of the Contract. A copy of the certified
insurance must be forwarded to the Department with the signed Contract Document.
C. Notwithstanding the information contained in paragraphs A and B above, the Buyer, his or
her agent, and employees shall indemnify and hold harmless the State of Delaware, the
Delaware Department of Agriculture, their employees and agents from contingent liability
to others for damages because of bodily injury, including death, which may arise from the
Buyer's, his or her agent's, and employees' performance under this Contract, and any other
liability for damages for which the Buyer, his or her agent, and employees are required to
indemnify the State under any provision of the Contract. No provision of the Contract shall
waive the State of Delaware's sovereign immunity defense to any claim or action arising
from the Contract.

TECHNICAL SPECIFICATIONS
XIV. VOLUMES, LOCATION AND SPECIFICATIONS
A. This sale consists of the sawtimber on 1 stand located on the following tract: (White Road)
Tract -White Road Stand# WR2 Acres:10
Board Foot Volume by Species & Diameter*
Board Foot Volume by Species & Diameter*
All
Diameter Species Poplar Red Oak White Oak Gum Hickory Maple Beech Other
10 0 0 0 0 0 0 0 0 0
12 0 0 0 0 0 0 0 0 0
14 0 0 0 0 0 0 0 0 0
16 0 0 0 0 0 0 0 0 0
18 0 0 0 0 0 0 0 0 0
20 1112 0 0 0 1112 0 0 0 0
22 6300 5208 0 0 802 0 290 0 0
24 15746 12849 0 0 2551 0 346 0 0
26 9161 8535 0 0 626 0 0 0 0
28 8145 6449 0 0 1349 0 347 0 0
30 6253 5399 0 0 854 0 0 0 0
32 2114 1652 0 0 462 0 0 0 0
34 728 0 0 728 0 0 0 0 0
36 0 0 0 0 0 0 0 0 0
38 0 0 0 0 0 0 0 0 0
40 0 0 0 0 0 0 0 0 0
Totals 49559 40092 0 728 7756 0 983 0 0
Average Diameter 25.2
Average Volume per Tree 583
Total Number of Trees 85

Number of Trees by Species & Diameter
All White
Diameter Species Poplar Red Oak Oak Gum Hickory Maple Beech
10 0 0 0 0 0 0 0 0
12 0 0 0 0 0 0 0 0
14 0 0 0 0 0 0 0 0
16 0 0 0 0 0 0 0 0
18 0 0 0 0 0 0 0 0
20 4 0 0 0 4 0 0 0
22 15 12 0 0 2 0 1 0
24 30 23 0 0 6 0 1 0
26 14 13 0 0 1 0 0 0
28 11 8 0 0 2 0 1 0
30 7 6 0 0 1 0 0 0
32 3 2 0 0 1 0 0 0
34 1 0 0 1 0 0 0 0
36 0 0 0 0 0 0 0 0
38 0 0 0 0 0 0 0 0
40 0 0 0 0 0 0 0 0
Totals 85 64 0 1 17 0 3 0
Average Diameter 25.2
B. See Exhibit II for generalized and specific location maps.
XV. DURATION OF CONTRACT
A. Unless in default or prior inspection and completion is granted in writing, the Contract shall
terminate 365 calendar days after the date that the Contract Document Agreement is
executed.
B. Any requests for extension of time beyond 365 calendar days shall be made at least two
weeks in advance of the contract expiration date, in writing from the Buyer to the Delaware
Department of Agriculture POC.

Exhibit II
General Location Maps for
FS-2026-09-B Commercial Timber Sale